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Service Technician - Sanitation
J.D. Irving, Limited
Dartmouth, NS
Full-time
A background in general repair, minor plumbing and electrical repair would be extremely beneficial.
Added just now
Server Assistant
Marriott
Toronto, ON
Full-time
…outlet and perform other food service related duties, including general cleaning and set up. Serve water, bread and coffee and greet guests by name whenever possible during the course of…
Added 14 mins ago
Registered Practical Nurse (Withdrawal Management Centre)
Michael Garron Hospital
Toronto, ON
Full-time
Demonstrated knowledge and application of legislation that guides mental health and additionnursing practice including the Mental Health Act, Health Care Consent Act.
Added 14 mins ago
Maintenance Manager
Jamieson Wellness Inc.
Windsor, ON
$80,550 to $120,850 CAD / year
Full-time
Comprehensive Facility Management: Direct the structural upkeep, general building repair, and ground maintenance of the entire facility infrastructure, ensuring a clean, secure, and…
Added 14 mins ago
Maintenance Rep FT
EHN Canada
Carters Point, NB
$21 to $23 CAD / hour
Full-time
Minimum 1–2 years of general maintenance or facilities experience
Added 14 mins ago
Physician Assistant (General Internal Medicine)
Michael Garron Hospital
Toronto, ON
Full-time
The Physician Assistant (PA), reporting to the Director of Medicine and Division Head of General Internal Medicine, will work as part of the General Internal Medicine (GIM) hospitalist team…
Added 14 mins ago
System Engineering Analyst, Underwater Acoustics
General Dynamics Mission Systems–Canada
Cole Harbour, NS
Full-time
At General Dynamics Mission Systems–Canada, we’re not just engineering technology - we’re shaping the future of defence and security. Our teams design and deliver advanced, mission-critical…
Added 14 mins ago
Associate Dentist - York Lanes Dental
dentalcorp
Toronto, ON · York Lanes Dental
Part-time
General and restorative dentistry including crown and bridge
Added 14 mins ago
Operations Manager
Carrier
Coquitlam, BC
$110,500 to $160,500 CAD / year
Full-time
…project execution are paramount. Reporting directly to the Branch General Manager and partnering closely with regional leadership, you will enjoy a high degree of autonomy to scale…
Added 14 mins ago
General Manager - Auto Body (Saskatoon)
Boyd Group Services
Saskatoon, SK
Full-time
The General Manager’s primary responsibility is providing an exceptional customer experience while leading and maintaining the day-to-day operation of the store in compliance with policies…
Added 14 mins ago
Private Wealth Administrative Assistant - Oakville, Winter 2027 (Co-op/Internship) - 4 months
BMO
Oakville, ON · OAKPLACE
Full-time
…unofficial copy of your academic transcript. By applying for this general posting, you will be considered for a number of different student opportunities across multiple locations. If you…
Added 14 mins ago
Local Area Coordinator 1-2 (Designated)
The Government of Nova Scotia
Sydney, NS
Added 30 mins ago
HR/LR Business Partner
General Motors
St. Catharines, ON
Full-time
As part of the application process, Artificial Intelligence will be used in the hiring process for this role
Added 30 mins ago
Insurance Advisor Home & Auto - Advice Centre
Royal Bank of Canada
Mississauga, ON
Full-time
Willingness and ability to successfully obtain the General Insurance License for Ontario (Other Than Life) and the General Insurance License for all provinces
Added 45 mins ago
Building Products Testing Technician
QAI Laboratories
Vaughan, ON
$50,000 to $60,000 CAD / year
Full-time
Accepts instruction and follows it for testing and/or calibration outside of their general scope of knowledge and experience.
Added 45 mins ago
PIV_INS_BIL_Quebec- EN
RBC Insurance
Saint-Eustache, QC
Full-time
…certificate delivered by l’Autorité des marchés financiers and the General Insurance License for Ontario Other Than Life and other…
Added 45 mins ago
PIV_INS_BIL_Quebec- EN
RBC Insurance
Varennes, QC
Full-time
…certificate delivered by l’Autorité des marchés financiers and the General Insurance License for Ontario Other Than Life and other…
Added 45 mins ago
PIV_INS_BIL_Quebec- EN
RBC Insurance
Saint-Constant, QC · St Constant, QC
Full-time
…certificate delivered by l’Autorité des marchés financiers and the General Insurance License for Ontario Other Than Life and other…
Added 45 mins ago
PIV_INS_BIL_Quebec- EN
RBC Insurance
Kirkland, QC
Full-time
…certificate delivered by l’Autorité des marchés financiers and the General Insurance License for Ontario Other Than Life and other…
Added 45 mins ago
PIV_INS_BIL_Quebec- EN
RBC Insurance
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
Full-time
…certificate delivered by l’Autorité des marchés financiers and the General Insurance License for Ontario Other Than Life and other…
Added 45 mins ago
PIV_INS_BIL_Quebec- EN
RBC Insurance
Montreal, QC
Full-time
…certificate delivered by l’Autorité des marchés financiers and the General Insurance License for Ontario Other Than Life and other…
Added 45 mins ago
Retail Sales Associate
Employment Solutions - Sault College
Sault Ste. Marie, ON
Part-time
Added 45 mins ago
PIV_INS_BIL_Quebec- EN
RBC Insurance
Candiac, QC
Full-time
…certificate delivered by l’Autorité des marchés financiers and the General Insurance License for Ontario Other Than Life and other…
Added 45 mins ago
PIV_INS_BIL_Quebec- EN
RBC Insurance
Mont-Saint-Hilaire, QC · Mont-St-Hilaire, QC
Full-time
…certificate delivered by l’Autorité des marchés financiers and the General Insurance License for Ontario Other Than Life and other…
Added 45 mins ago
PIV_INS_BIL_Quebec- EN
RBC Insurance
Longueuil, QC
Full-time
…certificate delivered by l’Autorité des marchés financiers and the General Insurance License for Ontario Other Than Life and other…

Quantum Management Services Ltd.

Administrative Coordinator

Toronto, ON, Canada

Pay: $24 to $26 CAD / hour
Job type: Temporary
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

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Original job description

Position: Administrative Coordinator
Location: Downtown Toronto, ON (On-Site)
Salary: $24-$26 per hour
Job Type: Temporary Contract
Posting Type: Open Vacancy

Our client, a small and established professional services firm in downtown Toronto, is seeking an experienced Administrative Coordinator for a temporary contract. The successful candidate will provide day-to-day administrative support, manage scheduling and documentation, and help ensure the office runs smoothly. This role is ideal for someone organized, professional, and comfortable working independently in a small, close-knit team.

What You'll Do:

- Provide day-to-day administrative support to a small professional team, including calendar and meeting coordination
- Prepare, format, proofread, and edit correspondence, reports, and other documents
- Organize and maintain electronic and physical files, records, and documentation
- Manage incoming calls and email correspondence and liaise professionally with clients and external contacts
- Track deadlines, follow up on outstanding items, and assist with billing and general office administration
- Coordinate office supplies and other day-to-day operational needs while taking initiative to keep the office running smoothly

What We're Looking For:

- Previous administrative experience in a professional office environment
- Experience in legal, consulting, accounting, financial services, or another professional services environment is an asset
- Strong written and verbal communication skills with a polished and professional approach
- Highly organized, detail-oriented, and able to manage multiple priorities and deadlines
- Confident working independently with strong judgment, initiative, and follow-through

Please send a Word version of your resume to angela.quinlan@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide day-to-day administrative support, coordinate calendars and meetings, prepare and edit documents, and maintain electronic and physical records. Manage calls and correspondence, liaise with clients and external contacts, track deadlines, assist with billing, and coordinate office supplies and operational needs.

Requirements

Candidates should have previous administrative experience in a professional office environment; experience in legal, consulting, accounting, financial services, or another professional services setting is an asset. Strong communication, organization, attention to detail, and the ability to manage competing priorities and work independently with sound judgment and initiative are required.

Skills

Administrative Support
Calendar Coordination
Meeting Coordination
Document Preparation
Proofreading
File Management
Records Management
Written Communication
Verbal Communication
Client Liaison
Deadline Tracking
Billing Support
Office Administration
Organization
Attention To Detail
Time Management

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quinlan

Hiring contact email

angela.quinlan@quantum.ca

Keywords

Administrative Support
Professional Services
Calendar Coordination
Meeting Coordination
Correspondence
Reports
Document Formatting
Proofreading
Electronic Files
Physical Records
Client Communication
Email Correspondence
Deadline Tracking
Billing
Office Administration
Office Supplies
Legal
Consulting
Accounting
Financial Services
Temporary Contract

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