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Quantum Management Services Ltd.

Administrative Coordinator

Toronto, ON, Canada

$24 to $26 CAD / hour · Temporary

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Job details

Pay: $24 to $26 CAD / hour
Job type: Temporary
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

Position: Administrative Coordinator
Location: Downtown Toronto, ON (On-Site)
Salary: $24-$26 per hour
Job Type: Temporary Contract
Posting Type: Open Vacancy

Our client, a small and established professional services firm in downtown Toronto, is seeking an experienced Administrative Coordinator for a temporary contract. The successful candidate will provide day-to-day administrative support, manage scheduling and documentation, and help ensure the office runs smoothly. This role is ideal for someone organized, professional, and comfortable working independently in a small, close-knit team.

What You'll Do:

- Provide day-to-day administrative support to a small professional team, including calendar and meeting coordination
- Prepare, format, proofread, and edit correspondence, reports, and other documents
- Organize and maintain electronic and physical files, records, and documentation
- Manage incoming calls and email correspondence and liaise professionally with clients and external contacts
- Track deadlines, follow up on outstanding items, and assist with billing and general office administration
- Coordinate office supplies and other day-to-day operational needs while taking initiative to keep the office running smoothly

What We're Looking For:

- Previous administrative experience in a professional office environment
- Experience in legal, consulting, accounting, financial services, or another professional services environment is an asset
- Strong written and verbal communication skills with a polished and professional approach
- Highly organized, detail-oriented, and able to manage multiple priorities and deadlines
- Confident working independently with strong judgment, initiative, and follow-through

Please send a Word version of your resume to angela.quinlan@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide day-to-day administrative support, coordinate calendars and meetings, and prepare, proofread, and edit correspondence, reports, and other documents. Maintain files and records, manage calls and email, track deadlines, assist with billing, and coordinate office supplies and operational needs.

Requirements

Previous administrative experience in a professional office environment is required, while experience in legal, consulting, accounting, financial services, or another professional services setting is an asset. Candidates should have strong communication skills, be highly organized and detail-oriented, manage competing priorities and deadlines, and work independently with sound judgment and initiative.

Skills

Administrative Support
Calendar Coordination
Meeting Coordination
Document Preparation
Proofreading
Editing
File Management
Records Management
Written Communication
Verbal Communication
Organization
Attention To Detail
Deadline Management
Client Relations
Initiative
Independent Judgment

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quinlan

Hiring contact email

angela.quinlan@quantum.ca

Keywords

Administrative Support
Professional Services
Calendar Coordination
Meeting Coordination
Correspondence
Reports
Document Formatting
Proofreading
Editing
Electronic Files
Physical Files
Records Management
Client Communication
Email Correspondence
Deadline Tracking
Follow-Up
Billing
Office Administration
Office Supplies
Operational Coordination
Legal
Consulting
Accounting
Financial Services

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