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Quantum Management Services Ltd.

Administrative Coordinator / Coordonnateur administratif

Montreal, QC, Canada

$22 USD / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $22 USD / hour
Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English · French
Posted: Oct 2, 2026

Original job description

English section of this bilingual listing.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

CNESST permit numbers: AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#mtlperm1

Read the full bilingual original

Poste : coordonnateur administratif
Lieu de travail : Montréal, QC
Salaire : 22 $ l'heure
Type de poste : contrat à temps plein avec possibilité de permanence

Résumé du poste

Nous recherchons un coordonnateur administratif soucieux du détail pour rejoindre une équipe dynamique à Montréal. À ce poste, vous serez chargé de contribuer à la gestion des programmes de sécurité et de conformité de la flotte de l'entreprise, ainsi que de coordonner l'entretien et les réparations des véhicules au niveau des succursales.

Le candidat idéal possède des compétences administratives exceptionnelles, un sens aigu du suivi et la capacité de communiquer aisément avec les chauffeurs, la direction et les centres de service afin d'assurer la sécurité, la conformité et le bon déroulement des opérations.

Responsabilités principales :

Sécurité et conformité de la flotte
- Surveiller les indicateurs de conformité, notamment les heures de service (HOS), les excès de vitesse et les vérifications de conformité des chauffeurs.
- Examiner et assurer le suivi des rapports d'inspection routière des chauffeurs et des véhicules, ainsi que des infractions au code de la route.
- Tenir à jour des dossiers numériques et papier précis, en veillant à ce que toute la documentation respecte les normes strictes en matière de transport.
- Communiquer sans délai les problèmes de conformité au personnel concerné et veiller à leur résolution rapide.

Coordination de l'entretien des véhicules
- Coordonner l'entretien et les réparations des véhicules de l'entreprise au niveau des succursales.
- Planifier les rendez-vous d'entretien et assurer un suivi proactif auprès des ateliers de réparation mécanique et des fournisseurs de services.
- Assurer le suivi de l'historique d'entretien des véhicules, des échéanciers d'entretien préventif et des données d'inspection.

Geotab et soutien administratif
- Participer à l'intégration et à la formation des nouveaux conducteurs sur le système télématique Geotab.
- Fournir un soutien administratif quotidien au sein du service de la flotte.
- Effectuer un suivi rigoureux des actions en suspens auprès des chauffeurs, des gestionnaires et des intervenants externes.

Qualifications et exigences :

- Expérience : Une expérience antérieure en administration, en soutien à la flotte, en logistique, en transport ou dans un domaine connexe est fortement souhaitée.
- Compétence linguistique : Maîtrise parfaite du français (écrit et parlé).
- Compétences administratives : Sens de l'organisation irréprochable, avec une expérience avérée en matière de suivi rigoureux et de respect des échéances.
- Aisance technologique : Aisance à adopter de nouveaux logiciels; une expérience antérieure avec Geotab ou des systèmes de gestion de flotte similaires constitue un atout majeur.
- Mobilité : Doit détenir un permis de conduire valide et avoir accès quotidiennement à un véhicule fiable pour se rendre à sa succursale.

Autre exigence linguistique : anglais
- Niveau requis : intermédiaire
- Raison de l'exigence : pour les tâches de soutien à la clientèle
- Fréquence d'utilisation : quotidienne

Ce poste contractuel offre un horaire stable, un taux horaire concurrentiel de 22 $/h et une date d'entrée en fonction immédiate. Il s'agit de l'occasion idéale pour un professionnel de l'administration proactif à la recherche d'une affectation ciblée et à fort impact au sein d'un secteur en plein essor. Si vous disposez d'un véhicule fiable, d'excellentes compétences en matière de suivi et que vous êtes prêt à vous intégrer immédiatement dans un environnement de travail collaboratif, postulez dès aujourd'hui! Veuillez envoyer votre CV à Amina Duishogulova à l'adresse suivante : amina.duishohulova@quantum.ca.

RECOMMANDEZ UNE PERSONNE EMBAUCHÉE POUR UN POSTE TEMPORAIRE ET OBTENEZ UNE PRIME ! Pour plus d'informations, cliquez ici.

Numéro du permis CNESST : AP-2000158 et AR-2000157

Toutes les candidatures sont examinées par notre équipe de recrutement, et les décisions d'embauche sont prises par des personnes. Nous pouvons également utiliser des outils dotés d'intelligence artificielle pour soutenir certaines étapes du processus d'examen des candidatures.

.................................................

Position: Administrative Coordinator
Location: Montreal, QC
Salary: $22 per hour
Job Type: Full-time contract with the possibility of permanency

Job Summary

We are seeking a detail-oriented Administrative Coordinator to join a dynamic team in Montreal. In this role, you will be responsible for assisting in the administration of the company's fleet safety and compliance programs, as well as coordinating vehicle maintenance and repairs at the branch level.

The ideal candidate possesses exceptional administrative capabilities, sharp follow-up skills, and the ability to comfortably communicate with drivers, management, and service facilities to keep their operations safe, compliant, and running smoothly.

Key Responsibilities:

Fleet Safety & Compliance
- Monitor compliance metrics including Hours of Service (HOS), speeding violations, and driver compliance audits.
- Review and follow up on driver and vehicle roadside inspection reports and moving violations.
- Maintain accurate digital and paper records ensuring all documentation complies with strict transportation standards.
- Communicate compliance issues promptly to appropriate personnel and ensure swift resolution.

Vehicle Maintenance Coordination
- Coordinate company vehicle maintenance and repairs at the branch level.
- Schedule service appointments and proactively follow up with mechanical repair facilities and providers.
- Track vehicle service histories, preventative maintenance timelines, and inspection data.

Geotab & Administrative Support
- Assist with onboarding and training new drivers on the Geotab telematics system.
- Provide day-to-day administrative support within the Fleet Department.
- Conduct rigorous follow-ups on outstanding actions with drivers, managers, and external stakeholders.

Qualifications & Requirements:

- Experience: Previous experience in administration, fleet support, logistics, transport, or a related field is highly preferred.
- Language Skills: Fluent French (written and spoken).
- Administrative Skills: Flawless organization skills with a proven track record of strong follow-up and deadline tracking.
- Tech-Savvy: Comfortable adopting new software; previous exposure to Geotab or similar fleet management systems is a major asset.
- Mobility: Must hold a valid driver's license and have daily access to a reliable vehicle to commute to their branch location.

Other Language Requirement: English
- Level of Requirement: Intermediate
- Reason for Requirement: For customer support tasks
- Frequency of Use: Daily

This contract position offers a stable schedule, a competitive hourly rate of $22/hr, and an immediate start date. It is the perfect opportunity for a proactive administrative professional looking for a focused, high-impact assignment within a booming industry. If you have a reliable vehicle, excellent follow-up skills, and are ready to dive right into a supportive team environment, apply today! Please submit your resume to Amina Duishogulova at amina.duishogulova@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

CNESST permit numbers: AP-2000158 & AR-2000157

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#mtlperm1

Apply About employer

More about this job

Responsibilities

Monitor fleet safety and compliance, review inspection reports and violations, maintain accurate records, and follow up on issues until resolved. Coordinate vehicle maintenance and repairs, support driver onboarding and Geotab training, and provide day-to-day administrative support to the Fleet Department.

Requirements

Previous experience in administration, fleet support, logistics, transportation, or a related field is strongly preferred, along with excellent organization, follow-up, and deadline-tracking skills. Fluency in written and spoken French is required, intermediate English is needed for daily customer support tasks, and candidates must have a valid driver's license and daily access to a reliable vehicle.

Skills

Administrative Coordination
Fleet Safety Compliance
Hours Of Service Monitoring
Compliance Auditing
Recordkeeping
Regulatory Documentation
Preventive Maintenance Tracking
Service Appointment Scheduling
Geotab
Driver Onboarding
Administrative Support
Follow-Up
Deadline Tracking
French Communication
English Communication

Visa sponsorship

Not detected in the job text

Hiring contact

Amina Duishogulova

Hiring contact email

amina.duishogulova@quantum.ca

Keywords

Fleet Safety
Fleet Compliance
Hours Of Service
Speeding Violations
Driver Compliance Audits
Roadside Inspection Reports
Moving Violations
Transportation Standards
Vehicle Maintenance
Vehicle Repairs
Preventive Maintenance
Vehicle Service History
Inspection Data
Geotab
Telematics
Driver Onboarding
Fleet Management Systems
Digital Records
Paper Records
Logistics
Transportation
Service Providers
French
English

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