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Added 7 mins ago
B
Associate, Retail Equity Trading
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- Full-time
Responds to inquiries from clients, regulatory agencies, or members of the business community in a professional manner and determines acceptable solutions.
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- $55 to $59 CAD / hour
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Quantum Management Services Ltd.

Administrative Coordinator - Office & Administrative Support

Toronto, ON, Canada

$38 to $42 CAD / hour · Full-time

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Job details

Pay: $38 to $42 CAD / hour
Job type: Full-time
Apply by: Dec 3, 2026
Experience: 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment
Posting language: English
Posted: Nov 3, 2026

Original job description

Position: Administrative Coordinator - Office & Administrative Support
Location: Downtown Toronto
Salary: $38-$42/hour
Job Type: 12-month Contract
Posting Type: Open vacancy
Work Model: Hybrid (3 days a week on-site)

Our client, a well-established organization, is seeking a versatile and highly organized Administrative Coordinator to join their Toronto office on a long-term contract.

This is an excellent opportunity for an experienced administrative professional who enjoys variety in their day, takes initiative and thrives in a role where they can support multiple areas of the business.

The successful candidate will provide a combination of office coordination, executive and general administrative support, reporting and HR-related administration. We are looking for someone who is adaptable, resourceful and comfortable taking ownership of a wide range of responsibilities in a busy, collaborative environment.

Key Responsibilities:

- Provide day-to-day office coordination and general administrative support to ensure smooth operations.
- Support senior leadership and internal teams with scheduling, meeting coordination, documentation and other administrative requirements.
- Maintain and update spreadsheets, organizational charts, trackers and internal reports using Excel.
- Prepare, format and proofread documents, presentations, correspondence and internal communications.
- Coordinate employee welcome activities, office events and the annual holiday celebration.
- Assist with data entry, information management, recordkeeping and general administrative processes.
- Liaise with internal stakeholders and external contacts to coordinate administrative requests and follow up on outstanding items.
- Provide administrative assistance to the HR team, including employee documentation and other coordination activities, as required.
- Take on additional administrative projects and responsibilities based on evolving business needs.

What You Bring:

- 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment
- Strong proficiency in Microsoft Office, particularly Excel, with the ability to confidently manage spreadsheets, organize data and prepare reports
- Excellent organizational skills, attention to detail and the ability to manage multiple competing priorities
- Strong written and verbal communication skills, with experience preparing professional correspondence and documentation
- A proactive, resourceful and flexible approach, with a willingness to assist wherever support is needed
- Experience supporting senior leadership and coordinating activities across multiple departments
- A professional, collaborative and service-oriented approach

This opportunity is particularly well suited to someone who enjoys being a key administrative resource within an organization, brings a broad range of skills and takes pride in keeping people, processes and day-to-day operations organized and running smoothly.

Please send your resume in Word version to angelica.stewart@quantum.ca.

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More about this job

Responsibilities

Coordinate daily office operations and provide administrative support to senior leaders and internal teams, including scheduling, meetings, documentation, reporting, and recordkeeping. Support employee welcome activities, office events, HR administration, and other projects while coordinating requests with internal and external contacts.

Requirements

Requires at least five years of administrative, office coordination, or executive support experience in a professional or corporate environment, along with strong Microsoft Office and Excel skills. Candidates should be highly organized, detail-oriented, adaptable, proactive, and effective communicators with experience supporting senior leadership and multiple departments.

Skills

Office Coordination
Administrative Support
Executive Support
Microsoft Excel
Microsoft Office
Spreadsheet Management
Reporting
Scheduling
Meeting Coordination
Document Preparation
Proofreading
Data Entry
Recordkeeping
Event Coordination
Human Resources Administration
Stakeholder Communication

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Office Coordination
Administrative Support
Executive Support
Microsoft Office
Microsoft Excel
Spreadsheets
Organizational Charts
Trackers
Internal Reports
Scheduling
Meeting Coordination
Document Preparation
Presentations
Proofreading
Correspondence
Internal Communications
Data Entry
Information Management
Recordkeeping
Event Coordination
Employee Onboarding
Human Resources Administration
Stakeholder Coordination
Corporate Environment
Administrative Projects

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