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Added 25 mins ago
MA
Marketing Coordinator
Matrix Agency Marketing Ltd.
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
Matrix Agency Marketing Ltd. is seeking a highly motivated, organized, detail-oriented, and reliable Marketing Coordinator to join our team.
Added 1 hour ago
BW
Registered Nurse (RN), Families In Recovery Program (FIR) - BC Women's Hospital and Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
- Full-time
Observe, monitor, evaluate and document client progress, symptoms, and behavioral changes and performs a variety of health care interventions utilizing nursing skills and medical equipment…
Added 1 hour ago
MP
Key Account Coordinator - Bilingual (Mandarin / English)
Michael Page
Richmond, BC
- $70,000 to $90,000 CAD / year
- Full-time
The Key Account Coordinator will play a pivotal role in supporting the sales team by managing client relationships, processing orders, and ensuring smooth operations within the sales…
Added 1 hour ago
L&
Project Administrator
LPT & Co
Cornwall, ON
- Contract
…so that nothing stalls and nothing is missed. You'll track client files from intake to completion across lending, client operations, and research and reporting work, and we'll train you on…
Added 2 hours ago
T
Conseiller / Conseillère service client – Customer Support Advisor
TOPRING
Granby, QC
- Full-time
Nous sommes à la recherche d’un·e conseiller·ère service client pour se joindre à notre équipe. Dans ce rôle clé, vous serez le premier point de contact auprès des clients qui communiquent…
Added 2 hours ago
T
Conseiller / Conseillère service client – Customer Support Advisor
Topring
Granby, QC
- Full-time
service client, idéalement dans un environnement technique.
Added 3 hours ago
S
Project Control Officer
SPECTRAFORCE
Toronto, ON
- Contract
Title: Project Control Officer/Project Coordinator
Added 3 hours ago
Tenant Services Coordinator *REPOST*
Housing, Addictions and Homelessness
Churchill, MB
Reporting to a Program Manager, the Tenant Services Coordinator (TSC) provides support and services to tenants to achieve and sustain successful tenancies within an assigned portfolio of…
Added 3 hours ago
EC
Technical Services Coordinator, Delta Ottawa City Centre Full Time
Encore Canada
Ottawa, ON
- Full-time
Understands and fosters the hotel/client relationship
Added 3 hours ago
TS
Import and Logistics Coordinator
TalentSphere Staffing Solutions
Calgary, AB
- Full-time
Our client, an established automotive wholesaler in Calgary, is looking for an organized and detail-oriented Import & Logistics Coordinator to manage international purchasing and inbound…
Added 3 hours ago
LP
Revenue Coordinator - Elmhurst, Illinois
LAZ Parking
Burlington, ON
- $26 to $28 USD / hour
- Full-time
The Revenue Coordinator helps create a welcoming atmosphere for our customers and clients while supporting the office management department and operational teams in ensuring accuracy in…
Added 3 hours ago
A
Bilingual HR Advisor
ALS
Winnipeg, MB · Sudbury, ON · Thunder Bay, ON · CAN - ON - Sudbury
- Full-time
The HR Advisor works with the HR Manager to provide support in all areas of HR to an assigned client group. This role serves as a primary point of contact for managers, supervisors, and…
Added 3 hours ago
T
Security Remediation & Resilience Lead, BWI
TD
Toronto, ON
- Full-time
As the BWI Security & Resiliency Lead, you will serve as the central coordinator and execution leader responsible for driving delivery oversight, governance, stakeholder alignment, and…
Added 3 hours ago
HI
Project Coordinator
HUB International
Vancouver, BC · Toronto, ON
- Full-time
Whether you’re starting out or leveling up, you’ll find the resources to evolve, the support to take on more and a team ready to back you at every stage.
Added 4 hours ago
ML
Freight Coordinator
MTE Logistix
Calgary, AB
- Full-time
Work schedule: Monday to Friday with regular after-hours support required.
Added 4 hours ago
IR
Home Care Attendant
Interlake-Eastern Regional Health Authority
Beausejour, MB
- Full-time
Under the direction of the Home Care Resource Coordinator, the Home Care Attendant functions as a member of a multidisciplinary team. The Home Care Attendant provides personal and…
Added 4 hours ago
IR
Home Care Attendant
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
Under the direction of the Home Care Resource Coordinator, the Home Care Attendant functions as a member of a multidisciplinary team. The Home Care Attendant provides personal and…
Added 4 hours ago
IR
Home Care Attendant
Interlake-Eastern Regional Health Authority
Ashern, MB
- Full-time
Under the direction of the Home Care Resource Coordinator, the Home Care Attendant functions as a member of a multidisciplinary team. The Home Care Attendant provides personal and…
Added 4 hours ago
GO
Tenant Services Coordinator *REPOST*
Government of Manitoba
Churchill, MB
- Full-time
Reporting to a Program Manager, the Tenant Services Coordinator (TSC) provides support and services to tenants to achieve and sustain successful tenancies within an assigned portfolio of…
Added 4 hours ago
IR
Home Care Attendant
Interlake-Eastern Regional Health Authority
Teulon, MB
- Full-time
Under the direction of the Home Care Resource Coordinator, the Home Care Attendant functions as a member of a multidisciplinary team. The Home Care Attendant provides personal and…
Added 4 hours ago
I
Operations Coordinator
Intelcom
NS · Sydney Mines
- Full-time
Conduct van audits and support sorting operations
Added 5 hours ago
NE
Child and Youth Worker - Intensive Services Program #26-49
North Eastern Ontario Family and Children's Services (NEOFACS)
Timmins, ON
- $64,974 to $79,407 CAD / year
- Full-time
…inventories, performing building safety and security checks, providing support to…
Added 5 hours ago
TC
Abilities Management Consultant
The Corporation of The City of Victoria
Victoria, BC
- Other
…confidence and trust through innovative problem solving and client support. They demonstrate a high standard of discretion and tact in handling confidential information and sensitive…
Added 5 hours ago
V|
Gestionnaire de Projets Municipal / Project Manager Municipal
Veolia | North America
Montreal, QC
- Full-time
…execution activities, including installation work oversight and client follow-up. You will serve as planner, support provider, coordinator, and…
Added 5 hours ago
EC
Program Coordinator (Contract)
ECO Canada
Calgary, AB
- Contract
…provincial, and municipal governments in all Canadian regions to support economic growth and environmental stewardship as best…

Quantum Management Services Ltd.

Administrative Coordinator - Office & Administrative Support

Toronto, ON, Canada

$38 to $42 CAD / hour · Full-time

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Job details

Pay: $38 to $42 CAD / hour
Job type: Full-time
Apply by: Dec 3, 2026
Experience: 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment
Posting language: English
Posted: Nov 3, 2026

Original job description

Position: Administrative Coordinator - Office & Administrative Support
Location: Downtown Toronto
Salary: $38-$42/hour
Job Type: 12-month Contract
Posting Type: Open vacancy
Work Model: Hybrid (3 days a week on-site)

Our client, a well-established organization, is seeking a versatile and highly organized Administrative Coordinator to join their Toronto office on a long-term contract.

This is an excellent opportunity for an experienced administrative professional who enjoys variety in their day, takes initiative and thrives in a role where they can support multiple areas of the business.

The successful candidate will provide a combination of office coordination, executive and general administrative support, reporting and HR-related administration. We are looking for someone who is adaptable, resourceful and comfortable taking ownership of a wide range of responsibilities in a busy, collaborative environment.

Key Responsibilities:

- Provide day-to-day office coordination and general administrative support to ensure smooth operations.
- Support senior leadership and internal teams with scheduling, meeting coordination, documentation and other administrative requirements.
- Maintain and update spreadsheets, organizational charts, trackers and internal reports using Excel.
- Prepare, format and proofread documents, presentations, correspondence and internal communications.
- Coordinate employee welcome activities, office events and the annual holiday celebration.
- Assist with data entry, information management, recordkeeping and general administrative processes.
- Liaise with internal stakeholders and external contacts to coordinate administrative requests and follow up on outstanding items.
- Provide administrative assistance to the HR team, including employee documentation and other coordination activities, as required.
- Take on additional administrative projects and responsibilities based on evolving business needs.

What You Bring:

- 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment
- Strong proficiency in Microsoft Office, particularly Excel, with the ability to confidently manage spreadsheets, organize data and prepare reports
- Excellent organizational skills, attention to detail and the ability to manage multiple competing priorities
- Strong written and verbal communication skills, with experience preparing professional correspondence and documentation
- A proactive, resourceful and flexible approach, with a willingness to assist wherever support is needed
- Experience supporting senior leadership and coordinating activities across multiple departments
- A professional, collaborative and service-oriented approach

This opportunity is particularly well suited to someone who enjoys being a key administrative resource within an organization, brings a broad range of skills and takes pride in keeping people, processes and day-to-day operations organized and running smoothly.

Please send your resume in Word version to angelica.stewart@quantum.ca.

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More about this job

Responsibilities

Coordinate daily office operations and provide administrative support to senior leaders and internal teams, including scheduling, meetings, documentation, reporting, and recordkeeping. Support employee welcome activities, office events, HR administration, and other projects while coordinating requests with internal and external contacts.

Requirements

Requires at least five years of administrative, office coordination, or executive support experience in a professional or corporate environment, along with strong Microsoft Office and Excel skills. Candidates should be highly organized, detail-oriented, adaptable, proactive, and effective communicators with experience supporting senior leadership and multiple departments.

Skills

Office Coordination
Administrative Support
Executive Support
Microsoft Excel
Microsoft Office
Spreadsheet Management
Reporting
Scheduling
Meeting Coordination
Document Preparation
Proofreading
Data Entry
Recordkeeping
Event Coordination
Human Resources Administration
Stakeholder Communication

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Office Coordination
Administrative Support
Executive Support
Microsoft Office
Microsoft Excel
Spreadsheets
Organizational Charts
Trackers
Internal Reports
Scheduling
Meeting Coordination
Document Preparation
Presentations
Proofreading
Correspondence
Internal Communications
Data Entry
Information Management
Recordkeeping
Event Coordination
Employee Onboarding
Human Resources Administration
Stakeholder Coordination
Corporate Environment
Administrative Projects

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Jobs in Canada

Marketing Coordinator

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Revenue Coordinator - Elmhurst, Illinois

Bilingual HR Advisor

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Home Care Attendant

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Home Care Attendant

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