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Added 4 mins ago
LC
Community & Communications Coordinator
Lincoln Chamber of Commerce
Beamsville, ON
- Part-time
This is an exciting time to join our team. As our Community & Communications Coordinator, you’ll not only play a vital role in how we show up - you’ll also be introduced to an incredible…
Added 4 mins ago
T
Project Coordinator / Project Scheduler – Clinical Information Systems (CIS)
ThoughtStorm
Fredericton, NB
- Contract
Added 4 mins ago
P
Order Coordinator
Pharmacy.ca
Toronto, ON · North York, ON
- $21 to $25 CAD / hour
- Temporary
We are seeking a highly organized, proactive, and customer-service-oriented Temporary Order Coordinator to support our Program team.
Added 4 mins ago
IE
Office Coordinator
INK Entertainment Group
Toronto, ON
- Full-time
INK Entertainment is seeking an organized, proactive, and service-oriented Office Coordinator to support the day-to-day operations of our Head Office, in office 5 days a week in Yorkville.…
Added 4 mins ago
SG
Engineering Coordinator, Development
Sorbara Group of Companies
Woodbridge, ON
- Full-time
The Engineering Coordinator, Development plays a key role in the planning, coordination and execution of land development projects from initial concept through construction, registration…
Added 4 mins ago
TS
Executive Coordinator
The Sutherland Group of Companies
Remote, Canada
- $60,000 to $70,000 CAD / year
- Full-time
- Remote
The Executive Coordinator provides executive, administrative, project, and business support to the Vice President, Operations and senior leadership team. This role is responsible for…
Added 4 mins ago
DI
Coordonnateur(trice), transport terrestre | Ground Transportation Coordinator
Delmar International Inc.
Montreal, QC
- Full-time
Added 4 mins ago
Resident Services & TRC Coordinator
Winnipeg Regional Health Authority
Winnipeg, MB
Lions Housing Centres is looking for an organized, compassionate, and resident-focused Resident Services & TRC Coordinator to join our team.
Added 4 mins ago
Coordinator, Warehouse - Road
DSV
Brampton, ON
Job Posting Title: Coordinator, Warehouse - Road
Added 4 mins ago
UO
Project Coordinator, AMPLIFY
University of British Columbia
Vancouver, BC · PHSA | BC Women's Hospital (BCWH)
- $4,597.8 to $5,469.59 CAD / month
- Full-time
This position reports to the Principal Investigator and Research Coordinator. The position works collaboratively with research staff, graduate students, community partners, advisory…
Added 20 mins ago
FC
Project Coordinator
FLINT Corp.
Sherwood Park, AB
- Full-time
FLINT is hiring a permanent, full-time Project Coordinator based out of Fort Saskatchewan, Alberta. In this role, you'll provide critical support to Project Managers and cross-functional…
Added 35 mins ago
MD
Human Services Judge
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
As a Human Services Judge, you will conduct administrative fair hearings for the Minnesota Department of Human Services, MNsure Board, and the Minnesota Departments of Health, Education,…
Added 35 mins ago
MO
Manager of Recreation & Community Operations
Municipality of Grey Highlands
Markdale, ON
- $102,394.5 to $119,769 CAD / year
- Full-time
…support to the Parks & Recreation Team Lead, Community Relations Coordinator, and departmental staff while ensuring efficient service delivery, strong customer service, financial…
Added 35 mins ago
CF
Coordonnateur(trice), recrutement et ressources humaines.
CEP Forensic
Laval, QC
- Full-time
We’re looking for a Recruitment & Human Resources Coordinator to join our Human Resources team. In this role, you’ll take ownership of the full recruitment cycle for our English and French…
Added 35 mins ago
QM
Order Desk Coordinator
Quantum Management Services Ltd.
Bolton, ON
- $65,000 to $75,000 CAD / year
- Full-time
We are looking for a confident, customer-focused Order Desk Coordinator to join a growing company specializing in natural stone and porcelain products. This is an exciting opportunity to…
Added 35 mins ago
GI
Materials Coordinator
Green Infrastructure Partners
Markham, ON · Commerce Valley Dr W, Markham, ON
- Full-time
Reporting to the EVP, the Materials Coordinator supports the planning and execution of raw material and product supply, and the successful delivery of product orders to customers. This role…
Added 35 mins ago
Patient & Family Experience Coordinator - Patient & Family Experience
CAMH
Toronto, ON
…full-time, temporary (12 months), Patient and Family Experience Coordinator to support the Patient and Family Experience team. Reporting to the Senior Manager of Patient and Family…
Added 35 mins ago
Recruitment & Human Resources Coordinator
Talent Acquisition Team
Laval, QC
Coordinate the administrative steps related to employee offboarding, including documentation and the return of company equipment;
Added 35 mins ago
Clerk, Adolescent Crisis Response Program
Fraser Health
Abbotsford, BC
Under the general supervision of the Clinical Coordinator, Adolescent Crisis Response Program, performs a variety of secretarial and administrative duties.
Added 49 mins ago
S
Digital Media Specialist
Sanya’k̓ula
Vancouver, BC
- Full-time
Provides input to the Coordinator by recommending equipment and supply purchases to support digital media production and to meet classroom AV needs
Added 49 mins ago
CH
Client Service Coordinator (Healthcare)
Careica Health
Campbell River, BC
- Full-time
…clinicians, booking appointments, managing charts, and solving administrative crises in real-time, all while maintaining a warm, reassuring smile for the client standing right in front of…
Added 49 mins ago
EP
Shipping & Receiving Coordinator
Export Packers
Brampton, ON
- Full-time
The Shipping & Receiving Coordinator supports the daily operations of the seafood warehouse, with responsibilities spanning shipping, receiving, inventory control, order preparation,…
Added 49 mins ago
N
Payroll and Benefits Coordinator
Nabors
NL · St John'S, NL
- Full-time
The Payroll and Benefits Coordinator takes total ownership of the accurate preparation and disbursement of unionized and non-unionized payroll and benefits. This position is accountable for…
Added 1 hour ago
O
Sr. Project Coordinator (12 month contract)
ONxpress
Toronto, ON
- Full-time
· 3-5 years' experience in working with utility companies for a Coordinator position
Added 1 hour ago
SP
Human Resources Coordinator-Lachine
Silgan Plastics
Quebec, QC
- Full-time
The HR Coordinator at Lachine assists with the day-to-day human resources and administrative duties associated with the Lachine and Montreal plants. The HR Coordinator manages the…

Quantum Management Services Ltd.

Administrative Coordinator - Office & Administrative Support

Toronto, ON, Canada

$38 to $42 CAD / hour · Full-time

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Job details

Pay: $38 to $42 CAD / hour
Job type: Full-time
Apply by: Dec 3, 2026
Experience: 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment
Posting language: English
Posted: Nov 3, 2026

Original job description

Position: Administrative Coordinator - Office & Administrative Support
Location: Downtown Toronto
Salary: $38-$42/hour
Job Type: 12-month Contract
Posting Type: Open vacancy
Work Model: Hybrid (3 days a week on-site)

Our client, a well-established organization, is seeking a versatile and highly organized Administrative Coordinator to join their Toronto office on a long-term contract.

This is an excellent opportunity for an experienced administrative professional who enjoys variety in their day, takes initiative and thrives in a role where they can support multiple areas of the business.

The successful candidate will provide a combination of office coordination, executive and general administrative support, reporting and HR-related administration. We are looking for someone who is adaptable, resourceful and comfortable taking ownership of a wide range of responsibilities in a busy, collaborative environment.

Key Responsibilities:

- Provide day-to-day office coordination and general administrative support to ensure smooth operations.
- Support senior leadership and internal teams with scheduling, meeting coordination, documentation and other administrative requirements.
- Maintain and update spreadsheets, organizational charts, trackers and internal reports using Excel.
- Prepare, format and proofread documents, presentations, correspondence and internal communications.
- Coordinate employee welcome activities, office events and the annual holiday celebration.
- Assist with data entry, information management, recordkeeping and general administrative processes.
- Liaise with internal stakeholders and external contacts to coordinate administrative requests and follow up on outstanding items.
- Provide administrative assistance to the HR team, including employee documentation and other coordination activities, as required.
- Take on additional administrative projects and responsibilities based on evolving business needs.

What You Bring:

- 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment
- Strong proficiency in Microsoft Office, particularly Excel, with the ability to confidently manage spreadsheets, organize data and prepare reports
- Excellent organizational skills, attention to detail and the ability to manage multiple competing priorities
- Strong written and verbal communication skills, with experience preparing professional correspondence and documentation
- A proactive, resourceful and flexible approach, with a willingness to assist wherever support is needed
- Experience supporting senior leadership and coordinating activities across multiple departments
- A professional, collaborative and service-oriented approach

This opportunity is particularly well suited to someone who enjoys being a key administrative resource within an organization, brings a broad range of skills and takes pride in keeping people, processes and day-to-day operations organized and running smoothly.

Please send your resume in Word version to angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Coordinate daily office operations and provide administrative support to senior leaders and internal teams, including scheduling, meetings, documentation, reporting, and recordkeeping. Support employee welcome activities, office events, HR administration, and other projects while coordinating requests with internal and external contacts.

Requirements

Requires at least five years of administrative, office coordination, or executive support experience in a professional or corporate environment, along with strong Microsoft Office and Excel skills. Candidates should be highly organized, detail-oriented, adaptable, proactive, and effective communicators with experience supporting senior leadership and multiple departments.

Skills

Office Coordination
Administrative Support
Executive Support
Microsoft Excel
Microsoft Office
Spreadsheet Management
Reporting
Scheduling
Meeting Coordination
Document Preparation
Proofreading
Data Entry
Recordkeeping
Event Coordination
Human Resources Administration
Stakeholder Communication

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Office Coordination
Administrative Support
Executive Support
Microsoft Office
Microsoft Excel
Spreadsheets
Organizational Charts
Trackers
Internal Reports
Scheduling
Meeting Coordination
Document Preparation
Presentations
Proofreading
Correspondence
Internal Communications
Data Entry
Information Management
Recordkeeping
Event Coordination
Employee Onboarding
Human Resources Administration
Stakeholder Coordination
Corporate Environment
Administrative Projects

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