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Added 6 mins ago
TS
Kettle Area Team Lead (Daytime)
The Salvation Army in Canada
AB · Edmonton, AB
- Full-time
Communicate daily issues and supply deficiencies to City/Assistant Coordinator.
Added 6 mins ago
TS
Kettle Area Team Lead (Evening)
The Salvation Army in Canada
AB · Edmonton, AB
- Full-time
Communicate daily issues and supply deficiencies to City/Assistant Coordinator.
Added 6 mins ago
VF
Senior Project Delivery Specialist - RBT2 (4 Year Term)
Vancouver Fraser Port Authority
Vancouver, BC
- Contract
…services required for successful workstream completion in a matrix…
Added 6 mins ago
MA
Marketing Coordinator
Matrix Agency Marketing Ltd.
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
Matrix Agency Marketing Ltd. is seeking a highly motivated, organized, detail-oriented, and reliable Marketing Coordinator to join our team.
Added 1 hour ago
BW
Registered Nurse (RN), Families In Recovery Program (FIR) - BC Women's Hospital and Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
- Full-time
…transformative staffing initiative that aims to improve the working environment of nurses in order to provide better quality care to our patients. Visit our website at…
Added 1 hour ago
ZG
Sales Coordinator
ZEISS Group
Toronto, ON
- Full-time
The Sales Coordinator processes customer sales orders. Additionally, the Sales Coordinator provides invaluable support to our field sales team by managing enquiries about inventory levels,…
Added 2 hours ago
ZG
Sales Coordinator
ZEISS Group
Toronto, ON · North York, ON
- Full-time
The Sales Coordinator processes customer sales orders. Additionally, the Sales Coordinator provides invaluable support to our field sales team by managing enquiries about inventory levels,…
Added 2 hours ago
MG
HELP Externs
Michael Garron Hospital
Toronto, ON
- Temporary
…but dedicated to specific units to support a consistent work environment and promote optimal integration into the clinical team. HELP Externs will work under the direct/indirect supervision…
Added 2 hours ago
MG
Student Clinical Extern (Physiotherapy)
Michael Garron Hospital
Toronto, ON
- Temporary
…unregulated health care and under the mentorship of a Clinical Extern Coordinator to provide quality and safe patient care. Externs work in collaboration with and under direct and/or…
Added 2 hours ago
MG
Student Clinical Extern (Occupational Therapy)
Michael Garron Hospital
Toronto, ON
- Temporary
…professional and under the mentorship of a Clinical Extern Coordinator to provide quality and safe patient care.…
Added 2 hours ago
MG
Student Clinical Extern (Respiratory Therapy)
Michael Garron Hospital
Toronto, ON
- Temporary
…healthcare professional and the mentorship of a Clinical Extern Coordinator to provide quality and safe patient care. The Respiratory Therapy Extern assists respiratory therapy technicians…
Added 2 hours ago
T
Conseiller / Conseillère service client – Customer Support Advisor
TOPRING
Granby, QC
- Full-time
Added 2 hours ago
1
Dental Admin - Peachtree Kids Dental, Brantford, ON
123Dentist
Brantford, ON
- Full-time
Collaborative team and environment to help you succeed as a Dental Administrator/Treatment Coordinator. Working at Peachtree Kids Dental, you will experience a team-oriented environment as…
Added 2 hours ago
FC
Health and Safety Coordinator
FCC Construcción
Toronto, ON
- $95,000 to $105,000 CAD / year
- Full-time
The Health and Safety Coordinator ensures that other employees can complete their work safely. They set safety standards for their workplace based on legal requirements and train employees…
Added 2 hours ago
T
Conseiller / Conseillère service client – Customer Support Advisor
Topring
Granby, QC
- Full-time
Added 2 hours ago
TA
Tooling and Ground Support Equipment Coordinator
Top Aces
Saguenay, QC
- Full-time
A work environment in which service, integrity, excellence and teamwork are highly valued;
Added 2 hours ago
MG
HHR Coordinator Lead
Michael Garron Hospital
Toronto, ON
- Full-time
Reporting to the Manager of Academic Affairs, Nursing and HHR Workforce Initiatives, the HHR Coordinator Lead serves as the senior operational, clinical, and pedagogical leader overseeing…
Added 2 hours ago
WM
Junior project Coordinator
WDK Management Inc
Toronto, ON
- Full-time
Role Description The Junior Project Coordinator is a full-time, on-site role based in Toronto, ON. This position supports project managers and teams by organizing project documentation,…
Added 2 hours ago
Fuel Distribution Co-op Student
UFA Co-operative Ltd.
Calgary, AB
Work alongside the Distribution Coordinator on Inventory Optimization, communicate the targets to the carriers and monitor inventory levels for compliance. Provide forecasts and directions…
Added 3 hours ago
Maintenance Coordinator YYZ
AirSprint
Mississauga, ON
…ingrained throughout our operations and culture. The Maintenance Coordinator plays a key operational role in maintaining the airworthiness, reliability, and availability of AirSprint's…
Added 3 hours ago
W(
Employment Support Worker
WINS (Women In Need Society)
Calgary, AB
- Full-time
Reporting to the Employment Services Coordinator, the Employment Support Worker is responsible for the delivery and facilitation of employment services programs such as but not limited to…
Added 3 hours ago
Tenant Services Coordinator *REPOST*
Housing, Addictions and Homelessness
Churchill, MB
Reporting to a Program Manager, the Tenant Services Coordinator (TSC) provides support and services to tenants to achieve and sustain successful tenancies within an assigned portfolio of…
Added 3 hours ago
EC
Technical Services Coordinator, Delta Ottawa City Centre Full Time
Encore Canada
Ottawa, ON
- Full-time
Responsible for advanced level set up and operation of small to large-scale audiovisual systems in a hospitality environment while ensuring complete customer satisfaction. This position…
Added 3 hours ago
G-
Operations Manager
GFL - Sewer Technologies Division
Winnipeg, MB
- Full-time
Partner with the Operations Coordinator to maintain accurate production tracking, labor scheduling, and executive operational reporting.
Added 3 hours ago
OT
BIM Coordinator, MEP
Ontario Transit Group - Ontario Line - Southern Civil, Stations & Tunnel
Toronto, ON
- Full-time
The MEP Coordinator is responsible for overseeing and managing all Mechanical, Electrical, and Plumbing (MEP) coordination activities within the OTG scope of the OLS stations, ensuring full…

Quantum Management Services Ltd.

Administrative Coordinator - Office & Administrative Support

Toronto, ON, Canada

$38 to $42 CAD / hour · Full-time

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Job details

Pay: $38 to $42 CAD / hour
Job type: Full-time
Apply by: Dec 3, 2026
Experience: 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment
Posting language: English
Posted: Nov 3, 2026

Original job description

Position: Administrative Coordinator - Office & Administrative Support
Location: Downtown Toronto
Salary: $38-$42/hour
Job Type: 12-month Contract
Posting Type: Open vacancy
Work Model: Hybrid (3 days a week on-site)

Our client, a well-established organization, is seeking a versatile and highly organized Administrative Coordinator to join their Toronto office on a long-term contract.

This is an excellent opportunity for an experienced administrative professional who enjoys variety in their day, takes initiative and thrives in a role where they can support multiple areas of the business.

The successful candidate will provide a combination of office coordination, executive and general administrative support, reporting and HR-related administration. We are looking for someone who is adaptable, resourceful and comfortable taking ownership of a wide range of responsibilities in a busy, collaborative environment.

Key Responsibilities:

- Provide day-to-day office coordination and general administrative support to ensure smooth operations.
- Support senior leadership and internal teams with scheduling, meeting coordination, documentation and other administrative requirements.
- Maintain and update spreadsheets, organizational charts, trackers and internal reports using Excel.
- Prepare, format and proofread documents, presentations, correspondence and internal communications.
- Coordinate employee welcome activities, office events and the annual holiday celebration.
- Assist with data entry, information management, recordkeeping and general administrative processes.
- Liaise with internal stakeholders and external contacts to coordinate administrative requests and follow up on outstanding items.
- Provide administrative assistance to the HR team, including employee documentation and other coordination activities, as required.
- Take on additional administrative projects and responsibilities based on evolving business needs.

What You Bring:

- 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment
- Strong proficiency in Microsoft Office, particularly Excel, with the ability to confidently manage spreadsheets, organize data and prepare reports
- Excellent organizational skills, attention to detail and the ability to manage multiple competing priorities
- Strong written and verbal communication skills, with experience preparing professional correspondence and documentation
- A proactive, resourceful and flexible approach, with a willingness to assist wherever support is needed
- Experience supporting senior leadership and coordinating activities across multiple departments
- A professional, collaborative and service-oriented approach

This opportunity is particularly well suited to someone who enjoys being a key administrative resource within an organization, brings a broad range of skills and takes pride in keeping people, processes and day-to-day operations organized and running smoothly.

Please send your resume in Word version to angelica.stewart@quantum.ca.

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More about this job

Responsibilities

Coordinate daily office operations and provide administrative support to senior leaders and internal teams, including scheduling, meetings, documentation, reporting, and recordkeeping. Support employee welcome activities, office events, HR administration, and other projects while coordinating requests with internal and external contacts.

Requirements

Requires at least five years of administrative, office coordination, or executive support experience in a professional or corporate environment, along with strong Microsoft Office and Excel skills. Candidates should be highly organized, detail-oriented, adaptable, proactive, and effective communicators with experience supporting senior leadership and multiple departments.

Skills

Office Coordination
Administrative Support
Executive Support
Microsoft Excel
Microsoft Office
Spreadsheet Management
Reporting
Scheduling
Meeting Coordination
Document Preparation
Proofreading
Data Entry
Recordkeeping
Event Coordination
Human Resources Administration
Stakeholder Communication

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Office Coordination
Administrative Support
Executive Support
Microsoft Office
Microsoft Excel
Spreadsheets
Organizational Charts
Trackers
Internal Reports
Scheduling
Meeting Coordination
Document Preparation
Presentations
Proofreading
Correspondence
Internal Communications
Data Entry
Information Management
Recordkeeping
Event Coordination
Employee Onboarding
Human Resources Administration
Stakeholder Coordination
Corporate Environment
Administrative Projects

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