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Added 5 mins ago
A
Manufacturing Engineering Specialist
Actalent
Ottawa, ON · Nepean, ON
- $25 to $28 CAD / hour
- Contract
…contribute to continuous improvement initiatives across production…
Added 5 mins ago
A
Ingénieur En Stratégie Industrielle
Actalent
Mirabel, QC
- $45 to $60 CAD / hour
- Contract
Analyser et diagnostiquer les flux de production et les processus, et proposer des initiatives d'amélioration liées aux opérations de fabrication.
Added 5 mins ago
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Agent Methodes
Actalent
Mirabel, QC
- $35 to $60 CAD / hour
- Contract
…de fabrication, et fournit un soutien technique constant aux opérations afin dassurer des processus efficaces, standardisés et conformes aux exigences dingénierie. Le poste offre loccasion…
Added 5 mins ago
AH
Talent Acquisition Specialist (Bilingual) | Spécialiste en acquisition de talents – Bilingue
A Hiring Company
Toronto, ON · Scarborough, ON
- Full-time
We are looking for an energetic, proactive, and results-driven Talent Acquisition Specialist – Seasonal Recruitment to support our Toronto and Ottawa–Gatineau operations.
Added 5 mins ago
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Production Supervisor
Kelly
Markham, ON
- $63,000 to $75,000 USD / year
- Full-time
…responsible for leading production employees, overseeing daily operations, and ensuring production targets are met while maintaining the highest standards of quality, safety, and regulatory…
Added 5 mins ago
DB
Part Time Bridal Sales
David's Bridal
Dartmouth, NS
- $16 to $22.32 CAD / hour
- Part-time
…Process, and performing duties related to the presentation and operations of the store. S/he reports to the Store Manager in partnership with the Sales Manager. Bridal Stylists are brand…
Added 5 mins ago
A
Spécialiste Control Qualité
Actalent
Levis, QC · Saint-Lambert-de-Lévis, QC
- $40 to $48 CAD / hour
- Full-time
…standard suit une semaine de travail de 40 heures, alignée sur les opérations de production qui se déroulent généralement entre 6h30 et 16h30 sur quatre jours de production, avec une…
Added 5 mins ago
VP, Human Resources, Market Area North and Central America
Metso
Montreal, QC
Lead the Region HR organization, accountable for HR operations, service delivery, and compliance for all 2,300+ Metso employees across Canada, the USA, Mexico, and Panama.
Added 34 mins ago
O
Sr. Cloud Applications Developer (AS/400)
OpenText
Waterloo, ON
- Full-time
Experience working within production support, application operations, or enterprise technology organizations.
Added 35 mins ago
O
Sr. Cloud Applications Developer (AS/400)
OpenText
Richmond Hill, ON
- Full-time
Experience working within production support, application operations, or enterprise technology organizations.
Added 35 mins ago
O
Sr. Cloud Applications Developer (AS/400)
OpenText
Mississauga, ON
- Full-time
Experience working within production support, application operations, or enterprise technology organizations.
Added 1 hour ago
E
Bookkeeper/Office Administrator
EarthEx
Selkirk, MB · East Selkirk, MB
- Part-time
…our company's bookkeeping, payroll, HR, and general office operations. The ideal candidate will have strong hands-on bookkeeping experience, preferably with QuickBooks Online, excellent…
Added 1 hour ago
CS
Winnipeg - Full-time Janitor (Warehouse General Labourer)
CONA Services
Winnipeg, MB
- Full-time
…removal, general facility upkeep, and supporting warehouse operations with product/material handling as…
Added 1 hour ago
CS
Winnipeg - Full-time Janitor (Warehouse General Labourer)
CONA Services
Winnipeg, MB
- Full-time
…removal, general facility upkeep, and supporting warehouse operations with product/material handling as…
Added 1 hour ago
AC
Consultant SAP S/4HANA | SAP S4/Hana Consultant
Aston Carter
Montreal, QC
- $50 to $70 CAD / hour
- Contract
…janvier. Cette personne collaborera étroitement avec les équipes d'opérations, de fabrication, d'entrepôt et de chaîne d'approvisionnement afin de garantir une transition fluide vers SAP…
Added 1 hour ago
OT
Sr. Quality Assurance Developer
Open Text Corporation
Richmond Hill, ON
- Other
…closely with Development, Product Management, Support, and Operations teams to deliver high-quality releases and exceptional customer…
Added 1 hour ago
AC
D365 F&O Functional Analyst
Aston Carter
Richmond, BC
- Contract
…support, and continuous improvement of the Dynamics 365 Finance & Operations platform. This role manages system security, licensing, upgrades, and environment health while configuring and…
Added 1 hour ago
VC
Practice Manager - Brandon Hills Veterinary Clinic
VetCare Canada
Brandon, MB
- Full-time
…problem-solving skills to swiftly resolve any issues, ensuring smooth operations and happy clients. Your day-to-day will involve striving for operational excellence, managing team…
Added 1 hour ago
WG
Mine Supervisor
Wesdome Gold Mines
Eagle River, ON
- Full-time
You are an experienced mining professional with a strong background in underground mining operations and a proven ability to lead, motivate and develop teams. With at least 10 years of…
Added 1 hour ago
FO
Travelling Commercial Superintendent - CONTRACT
First Onsite - CA
Winnipeg, MB
- $29 to $34 CAD / hour
- Contract
You'll work closely with the Commercial Operations Supervisor, Project Managers, Safety Advisors, Project Coordinators and other members of the project team. You'll need to communicate…
Added 1 hour ago
S
Seasonal Associate
sephora.com
Kitchener, ON
- $19.2 to $22.6 CAD / hour
- Full-time
As a Seasonal Associate, you’ll be responsible for providing an outstanding client experience by supporting both store operations and onstage service during peak business moments. You’ll…
Added 1 hour ago
S
Seasonal Associate
sephora.com
North Bay, ON
- $19.2 to $22.6 CAD / hour
- Full-time
As a Seasonal Associate, you’ll be responsible for providing an outstanding client experience by supporting both store operations and onstage service during peak business moments. You’ll…
Added 2 hours ago
S
Operations Lead - Full Time
sephora.com
Vancouver, BC
- $22.85 to $28.55 CAD / hour
- Full-time
As Team Lead, Operations, you will be supporting all Operations related aspects of a specific Sephora store location. This includes direct management of all members of the Operations team.…
Added 2 hours ago
TB
Senior Retail Sales Associate
Tailored Brands
St. John's, NL
- Full-time
Added 2 hours ago
CH
Production Assembler - Pre-wired
Cardinal Health
Gananoque, ON · Canada-Gananoque
- Full-time
Ensure clean & orderly work cell by following the 5S standards to improve overall efficiency of operations

Quantum Management Services Ltd.

Administrative Coordinator - Office & Administrative Support

Toronto, ON, Canada

$38 to $42 CAD / hour · Full-time

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Job details

Pay: $38 to $42 CAD / hour
Job type: Full-time
Apply by: Dec 3, 2026
Experience: 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment
Posting language: English
Posted: Nov 3, 2026

Original job description

Position: Administrative Coordinator - Office & Administrative Support
Location: Downtown Toronto
Salary: $38-$42/hour
Job Type: 12-month Contract
Posting Type: Open vacancy
Work Model: Hybrid (3 days a week on-site)

Our client, a well-established organization, is seeking a versatile and highly organized Administrative Coordinator to join their Toronto office on a long-term contract.

This is an excellent opportunity for an experienced administrative professional who enjoys variety in their day, takes initiative and thrives in a role where they can support multiple areas of the business.

The successful candidate will provide a combination of office coordination, executive and general administrative support, reporting and HR-related administration. We are looking for someone who is adaptable, resourceful and comfortable taking ownership of a wide range of responsibilities in a busy, collaborative environment.

Key Responsibilities:

- Provide day-to-day office coordination and general administrative support to ensure smooth operations.
- Support senior leadership and internal teams with scheduling, meeting coordination, documentation and other administrative requirements.
- Maintain and update spreadsheets, organizational charts, trackers and internal reports using Excel.
- Prepare, format and proofread documents, presentations, correspondence and internal communications.
- Coordinate employee welcome activities, office events and the annual holiday celebration.
- Assist with data entry, information management, recordkeeping and general administrative processes.
- Liaise with internal stakeholders and external contacts to coordinate administrative requests and follow up on outstanding items.
- Provide administrative assistance to the HR team, including employee documentation and other coordination activities, as required.
- Take on additional administrative projects and responsibilities based on evolving business needs.

What You Bring:

- 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment
- Strong proficiency in Microsoft Office, particularly Excel, with the ability to confidently manage spreadsheets, organize data and prepare reports
- Excellent organizational skills, attention to detail and the ability to manage multiple competing priorities
- Strong written and verbal communication skills, with experience preparing professional correspondence and documentation
- A proactive, resourceful and flexible approach, with a willingness to assist wherever support is needed
- Experience supporting senior leadership and coordinating activities across multiple departments
- A professional, collaborative and service-oriented approach

This opportunity is particularly well suited to someone who enjoys being a key administrative resource within an organization, brings a broad range of skills and takes pride in keeping people, processes and day-to-day operations organized and running smoothly.

Please send your resume in Word version to angelica.stewart@quantum.ca.

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More about this job

Responsibilities

Coordinate daily office operations and provide administrative support to senior leaders and internal teams, including scheduling, meetings, documentation, reporting, and recordkeeping. Support employee welcome activities, office events, HR administration, and other projects while coordinating requests with internal and external contacts.

Requirements

Requires at least five years of administrative, office coordination, or executive support experience in a professional or corporate environment, along with strong Microsoft Office and Excel skills. Candidates should be highly organized, detail-oriented, adaptable, proactive, and effective communicators with experience supporting senior leadership and multiple departments.

Skills

Office Coordination
Administrative Support
Executive Support
Microsoft Excel
Microsoft Office
Spreadsheet Management
Reporting
Scheduling
Meeting Coordination
Document Preparation
Proofreading
Data Entry
Recordkeeping
Event Coordination
Human Resources Administration
Stakeholder Communication

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Office Coordination
Administrative Support
Executive Support
Microsoft Office
Microsoft Excel
Spreadsheets
Organizational Charts
Trackers
Internal Reports
Scheduling
Meeting Coordination
Document Preparation
Presentations
Proofreading
Correspondence
Internal Communications
Data Entry
Information Management
Recordkeeping
Event Coordination
Employee Onboarding
Human Resources Administration
Stakeholder Coordination
Corporate Environment
Administrative Projects

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