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Added 21 mins ago
NC
Manager, Contracting and Procurement (2 positions)
NAV CANADA
Ottawa, ON
- Full-time
This is a hybrid position with a minimum requirement of 3 days per week on site
Added 36 mins ago
VC
Clinical Coordinator, Mental Health and Substance Use - Registered Nurse (RN) / Registered Psychiatric Nurse (RPN)
Vancouver Coastal Health
Vancouver, BC
- $49.2 to $63.47 CAD / hour
- Full-time
Come work as a Clinical Coordinator, Mental Health & Substance Use at Vancouver Coastal Health (VCH) with the Downtown Eastside Youth Outreach Team! Apply now to join the team!
Added 36 mins ago
VC
Peer Advocate (Mental Health and Substance Use)
Vancouver Coastal Health
Vancouver, BC
- $33.46 to $35.31 CAD / hour
- Full-time
…and/or corporate initiatives and engages in and assists the Coordinator, Team Lead, Manager with on-going team planning, development, evaluation and quality improvement…
Added 36 mins ago
VC
Indigenous Care Coordinator (Bachelor's Degree in Behavioural Science)
Vancouver Coastal Health
North Vancouver, BC
- $44.85 to $56.02 CAD / hour
- Full-time
Come work as an Indigenous Care Coordinator with Vancouver Coastal Health (VCH) on the North Shore Community Outreach team at the HOpe Center in North Vancouver. Apply now to join our team!
Added 36 mins ago
VE
Administrative Assistant
Veolia Environnement SA
Edmonton, AB
- Full-time
The Administrative Assistant serves as the primary coordinator for end-to-end order management, ensuring seamless execution from initial order entry through final delivery. This role acts…
Added 36 mins ago
EG
BIM Coordinator
Egis Group
Toronto, ON
- $75,000 to $85,000 CAD / year
- Full-time
The BIM Coordinator will be responsible for developing and managing accurate 2D and 3D civil models, with a focus on track, utilities, drainage, roads, and surface works. This role requires…
Added 36 mins ago
A
Geotechnical and Materials Testing Technician
AtkinsRéalis
Saguenay, QC
- Full-time
Perform technical tasks (testing and inspection) in accordance with Work Instructions and directions received from the Project Manager or Coordinator;
Added 36 mins ago
A
Quality Coordinator
AtkinsRéalis
Toronto, ON
- Full-time
Coordinate and collaborate with multidisciplinary teams to manage field activities, resolve site-related issues, and support project execution.
Added 36 mins ago
GS
Gestionnaire, Expérience client et location
Groupe Society
Montreal, QC
- Full-time
Groupe Society is looking for a full-time, on-site Manager, Client Experience and Leasing, to lead leasing and the resident experience for a multi-residential project of approximately 800…
Added 36 mins ago
MP
Donor Relation & Fundraising Coordinator
Mission Possible
Vancouver, BC
- Part-time
The Donor Relations Coordinator will report to the Manager of Development and will work closely with other members of the Development Team and other Mission Possible staff. They will…
Added 36 mins ago
3S
Credit Coordinator / Administrative Assistant - 1 year contract
3 Step Recruitment Inc.
Dorval, QC
- Contract
Our client, a leader in industrial pipe, valve and fitting distribution, is seeking a coordinator to support credit and collection operations and provide administrative assistance to the…
Added 50 mins ago
UO
Research Coordinator - Kidney Health
University of Alberta
Edmonton, AB
- Full-time
This is a new 1.0 FTE fixed term Clinical Research Coordinator position that reports to a Principal Investigator (PI), Dr Neesh Pannu, with the Kidney Health Research Group within the…
Added 50 mins ago
VC
Indigenous Care Coordinator (Bachelor's Degree in Behavioural Science)
Vancouver Coastal Health
Vancouver, BC
- Full-time
Come work as an Indigenous Care Coordinator with Vancouver Coastal Health (VCH) on the North Shore Community Outreach team at the HOpe Center in North Vancouver. Apply now to join our team!
Added 50 mins ago
VC
Clinical Coordinator, Mental Health and Substance Use - Registered Nurse (RN) / Registered Psychiatric Nurse (RPN)
Vancouver Coastal Health
Vancouver, BC
- Full-time
Come work as a Clinical Coordinator, Mental Health & Substance Use at Vancouver Coastal Health (VCH) with the Downtown Eastside Youth Outreach Team! Apply now to join the team!
Added 50 mins ago
QM
Administrative Coordinator - Office & Administrative Support
Quantum Management Services Ltd.
Toronto, ON
- $38 to $42 CAD / hour
- Full-time
Position: Administrative Coordinator - Office & Administrative Support
Added 51 mins ago
BI
Procurement Manager
BASS INSTALLATION
Mississauga, ON
- Contract
Participate in the recruitment, training and mentoring of Purchasing and Inventory team, including the Driver and Warehouse Assistant, and the Logistics and Inventory Coordinator
Added 1 hour ago
Project Coordinator - Civil & Infrastructure
Pomerleau
Montreal, QC
As a Project Coordinator within Pomerleau's Civil & Infrastructure division, you will play a key role at the heart of the Heavy Earthworks business unit. You'll manage multiple activities…
Added 1 hour ago
Project Administration Coordinator - Industrial
Pomerleau
Granby, QC
As a Project Administration Coordinator working in the Industrial team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks. Working on…
Added 1 hour ago
S
Environmental Health & Safety (EHS) Coordinator, GTA (12 Month contract term)
Siemens
Toronto, ON · Oakville, ON
- $35 to $38.5 CAD / hour
The Environmental, Health and Safety (EHS) Coordinator supports the development, implementation, and continuous improvement of Siemens' EHS programs and initiatives. Working closely with…
Added 1 hour ago
CN
Environmental Field Coordinator
Canadian Natural
St. Albert, AB
- Full-time
Make your mark while you grow your career! As the Environmental Field Coordinator, you will steward environmental compliance through strategic project planning and execution; providing…
Added 1 hour ago
R
Coordonnateur administratif principal / Senior Administrative Coordinator
RTX
Longueuil, QC
- Full-time
…rencontres importantes avec les clients et rencontres hors site de la…
Added 1 hour ago
VC
Peer Advocate (Mental Health and Substance Use)
Vancouver Coastal Health
Vancouver, BC
- Full-time
…and/or corporate initiatives and engages in and assists the Coordinator, Team Lead, Manager with on-going team planning, development, evaluation and quality improvement…
Added 1 hour ago
EI
BIM Coordinator
Egis in Canada
Toronto, ON
- $75,000 to $85,000 CAD / year
- Full-time
The BIM Coordinator will be responsible for developing and managing accurate 2D and 3D civil models, with a focus on track, utilities, drainage, roads, and surface works. This role requires…
Added 1 hour ago
V|
Administrative Assistant
Veolia | Water Tech
AB · Edmonton, AB
- Full-time
The Administrative Assistant serves as the primary coordinator for end-to-end order management, ensuring seamless execution from initial order entry through final delivery. This role acts…
Added 1 hour ago
TC
Service Advisor
Toromont Cat
Thunder Bay, ON
- Full-time
…Service Advisor will also collaborate with the Supervisor and Coordinator to ensure quotes, timelines and process flow are maintained to support accurate and timely WIP (work-in-progress)…

Quantum Management Services Ltd.

Administrative Coordinator - Office & Administrative Support

Toronto, ON, Canada

$38 to $42 CAD / hour · Full-time

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Job details

Pay: $38 to $42 CAD / hour
Job type: Full-time
Apply by: Dec 6, 2026
Experience: 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment
Posting language: English
Posted: Nov 6, 2026

Original job description

Position: Administrative Coordinator - Office & Administrative Support
Location: Downtown Toronto
Salary: $38-$42/hour
Job Type: 12-month Contract
Posting Type: Open vacancy
Work Model: Hybrid (3 days a week on-site)

Our client, a well-established organization, is seeking a versatile and highly organized Administrative Coordinator to join their Toronto office on a long-term contract.

This is an excellent opportunity for an experienced administrative professional who enjoys variety in their day, takes initiative and thrives in a role where they can support multiple areas of the business.

The successful candidate will provide a combination of office coordination, executive and general administrative support, reporting and HR-related administration. We are looking for someone who is adaptable, resourceful and comfortable taking ownership of a wide range of responsibilities in a busy, collaborative environment.

Key Responsibilities:

- Provide day-to-day office coordination and general administrative support to ensure smooth operations.
- Support senior leadership and internal teams with scheduling, meeting coordination, documentation and other administrative requirements.
- Maintain and update spreadsheets, organizational charts, trackers and internal reports using Excel.
- Prepare, format and proofread documents, presentations, correspondence and internal communications.
- Coordinate employee welcome activities, office events and the annual holiday celebration.
- Assist with data entry, information management, recordkeeping and general administrative processes.
- Liaise with internal stakeholders and external contacts to coordinate administrative requests and follow up on outstanding items.
- Provide administrative assistance to the HR team, including employee documentation and other coordination activities, as required.
- Take on additional administrative projects and responsibilities based on evolving business needs.

What You Bring:

- 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment
- Strong proficiency in Microsoft Office, particularly Excel, with the ability to confidently manage spreadsheets, organize data and prepare reports
- Excellent organizational skills, attention to detail and the ability to manage multiple competing priorities
- Strong written and verbal communication skills, with experience preparing professional correspondence and documentation
- A proactive, resourceful and flexible approach, with a willingness to assist wherever support is needed
- Experience supporting senior leadership and coordinating activities across multiple departments
- A professional, collaborative and service-oriented approach

This opportunity is particularly well suited to someone who enjoys being a key administrative resource within an organization, brings a broad range of skills and takes pride in keeping people, processes and day-to-day operations organized and running smoothly.

Please send your resume in Word version to angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Coordinate day-to-day office operations and provide administrative support to senior leadership, internal teams, and HR. Maintain spreadsheets, reports, and records; prepare documents and communications; coordinate meetings and events; and support administrative projects as business needs evolve.

Requirements

Requires at least five years of administrative, office coordination, or executive support experience in a professional or corporate environment, along with strong Microsoft Office and Excel proficiency. Candidates should be highly organized, detail-oriented, adaptable, proactive, and effective communicators with experience supporting senior leaders and coordinating across departments.

Skills

Office Coordination
Administrative Support
Executive Support
Microsoft Excel
Microsoft Office
Spreadsheet Management
Data Organization
Report Preparation
Scheduling
Meeting Coordination
Document Preparation
Proofreading
Event Coordination
Data Entry
Recordkeeping
Written And Verbal Communication

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Administrative Coordination
Office Coordination
Executive Support
General Administrative Support
Human Resources Administration
Microsoft Office
Microsoft Excel
Spreadsheets
Organizational Charts
Trackers
Internal Reports
Scheduling
Meeting Coordination
Document Preparation
Proofreading
Presentations
Correspondence
Internal Communications
Event Coordination
Data Entry
Information Management
Recordkeeping
Stakeholder Liaison
Employee Documentation
Administrative Projects

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