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PRODUCTION AND LOGISTICS COORDINATOR, INTERNATIONAL
Boutique La Vie En Rose
Montreal, QC
Reporting to the International Division, the International Production and Logistics Coordinator plays a key role in coordinating and optimizing logistics operations related to our…
Added just now
INTERNATIONAL LOGISTICS COORDINATOR
Boutique La Vie En Rose
Montreal, QC
…full compliance, while respecting operational standards, local requirements and applicable regulations. Through your strong organizational skills and proactive approach, you directly…
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Project Coordinator
Eclipse Automation
Cambridge, ON
The Project Coordinator will provide scheduling and administrative support to Project Management and the Project Management Office for assigned projects. Working with the Project Director,…
Added 14 mins ago
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Project Coordinator
North America Construction (1993) Ltd. - NAC Constructors Ltd.
St. Thomas, ON
- Full-time
NAC is currently seeking a Project Coordinator to join our Dalewood Water Reclamation Facility Project in St. Thomas, ON.
Added 30 mins ago
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Product Safety / Occupational Health Safety Coordinator
Collabera
Brampton, ON
- $26 to $27 CAD / hour
- Contract
Title: Product Safety Manager I/ Occupational Health Safety Coordinator
Added 30 mins ago
Mechanic II (Truck and Transport) (Year Round) (New Minas)
The Government of Nova Scotia
New Minas, NS
Under the general supervision of the Fleet Service Coordinator, the Mechanic II diagnoses equipment failure, repairs, rebuilds and adjusts a variety of government mobile machinery and…
Added 30 mins ago
Project Coordinator (Program Admin Officer 1-2)
The Government of Nova Scotia
Halifax, NS
…work effectively to reach expected delivery goals. The Project Coordinator ensures efficient workflow of project-critical and other urgent documentation and reviews and flags…
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Service Advisor
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…Service Advisor will also collaborate with the Supervisor and Coordinator to ensure quotes, timelines and process flow are maintained to support accurate and timely WIP (work-in-progress)…
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Field Revenue Coord I
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Learning And Development Coordinator
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…partners and external vendors, the learning and development coordinator will ensure the system is reliable, accessible and responsive to YVR’s operational, regulatory and organizational…
Added 1 hour ago
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Coordinator, Information Management / Coordinateur, Gestion de l’information
CATSA / ACSTA
Ottawa, ON
- $62,889 to $78,610 CAD / year
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The Coordinator, Information Management, reporting to the General Manager, Corporate Security, Facilities and Information is responsible for providing day-to-day delivery and support of…
Added 1 hour ago
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Maintenance Coordinator YYZ
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- Internship
…ingrained throughout our operations and culture. The Maintenance Coordinator plays a key operational role in maintaining the airworthiness, reliability, and availability of AirSprint's…
Added 1 hour ago
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Service Coordinator
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Surrey, BC
- Full-time
We're looking for a friendly, organized, and customer-focused Service Coordinator to join our Lower Mainland service team, based at our head office in Surrey, BC.
Added 2 hours ago
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Assembly and Project Coordinator
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- $75,000 to $110,000 CAD / year
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We're hiring a hands-on Assembly and Project Coordinator to keep our commercial system builds moving, from purchase order to factory acceptance test. The split is roughly 50/50: half on the…
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Clinical Nurse Specialist Navigator
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Associate Coordinator, People & Culture at Assiniboine Park
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- $22 CAD / hour
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The People & Culture Assistant Coordinator, reporting to the Manager, People & Culture provides hands-on support across core HR functions, with a strong emphasis on full-cycle hourly…
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Guest Services & Reception Coordinator (18 month contract)
Compass Group Canada
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Clinical Research Coordinator - Neuroendocrine
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AB · Greater Edmonton Metropolitan Area
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…cancer therapies? We are seeking a dynamic Clinical Trials Coordinator to join our Clinical Trial Unit (CTU), with a primary assignment to the Neuroendocrine group. Reporting to the CTU…
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Team Lead Warming Center– Direct Support Worker
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Reports to program coordinator any support accommodations or plans developed with guests
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Direct Support Worker – Warming Centre
The Salvation Army in Canada
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Document business requirements, process and report as needed.
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Program Coordinator – Warming Centre
The Salvation Army in Canada
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The Program Coordinator – Warming Centre provides direction, support and coaching (including corrective action) to Direct Support Workers during the shift. They provide supervision of…
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Abilities Management Specialist
York Region (The Regional Municipality of York)
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Network & Telecom Analyst II
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…be scheduled from 9:00 AM to 9:00 PM, based on operational requirements. Candidates must be willing and able to work weekends, statutory holidays, and other rotational schedules as…

Quantum Management Services Ltd.

Administrative Coordinator - Regulatory Services

Toronto, ON, Canada

$25 CAD / hour · Contract

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Job details

Pay: $25 CAD / hour
Job type: Contract
Apply by: Dec 3, 2026
Experience: 2+ years of experience in administration, customer service, application processing, or a similar office-based role.
Posting language: English
Posted: Nov 3, 2026

Original job description

Position: Administrative Coordinator - Regulatory Services
Location: Toronto, ON (Hybrid)
Salary: $25 per hour
Posting Type: Open vacancy
Job Type: 6-month contract with potential for extension or permanent employment

We are currently seeking a detail-oriented Administrative Coordinator to join a well-established professional organization in Toronto. This is a hybrid opportunity ideal for someone who enjoys a combination of administrative coordination, customer service, and detailed document processing.

The successful candidate will assist with applications, maintain accurate records, respond to inquiries, and support various registration and compliance-related processes. We are looking for someone who is organized, resourceful, and comfortable working in a fast-paced environment where accuracy, professionalism, and excellent customer service are essential.

Key Responsibilities:

- Review and process applications and supporting documentation, ensuring information is accurate, complete, and aligned with established policies and procedures.
- Respond to inquiries from applicants, members, and other stakeholders via email and phone, providing professional and timely customer service.
- Assist individuals with navigating application processes, understanding requirements, and resolving documentation or registration-related inquiries.
- Coordinate administrative activities, including renewals, record updates, compliance tracking, and follow-up communications.
- Maintain accurate and up-to-date information within internal databases, spreadsheets, and electronic filing systems.
- Prepare correspondence, reports, letters, and other administrative documentation.
- Review records and supporting materials to identify missing information, discrepancies, or outstanding requirements.
- Track deadlines, monitor application statuses, and follow up with individuals to ensure timely processing.
- Support internal teams with regulatory administration, file reviews, and special projects.
- Identify opportunities to improve administrative workflows, documentation processes, and overall service delivery.

Qualifications and Experience:

- Post-secondary education in Business Administration, Office Administration, or a related field is preferred.
- 2+ years of experience in administration, customer service, application processing, or a similar office-based role.
- Strong customer service skills with the ability to respond to inquiries professionally, clearly, and patiently.
- Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
- Experience using CRM systems, databases, or Salesforce is considered an asset.

Please send your resume in Word version to angelica.stewart@quantum.ca.

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More about this job

Responsibilities

Review and process applications and supporting documents, respond to inquiries, and guide applicants through registration requirements. Maintain records, track deadlines and compliance activities, prepare administrative documents, and support regulatory teams and process improvements.

Requirements

The role prefers post-secondary education in business administration, office administration, or a related field, and requires at least two years of relevant administrative, customer service, or application-processing experience. Candidates should have strong customer service, organizational, and detail-oriented skills; experience with CRM systems, databases, or Salesforce is an asset.

Skills

Administrative Coordination
Customer Service
Application Processing
Document Review
Attention To Detail
Organization
Recordkeeping
Database Management
CRM Systems
Salesforce
Written Communication
Phone Communication
Deadline Management
Compliance Tracking
Problem Solving
Workflow Improvement

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Regulatory Services
Application Processing
Supporting Documentation
Registration
Compliance
Renewals
Record Updates
Compliance Tracking
Customer Service
Applicant Inquiries
Member Inquiries
Internal Databases
Spreadsheets
Electronic Filing Systems
CRM Systems
Salesforce
Correspondence
Reports
File Reviews
Deadline Tracking
Administrative Coordination
Workflow Improvement

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