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Added 2 mins ago
PT
Electrician
Paladin Technologies
Fort St. John, BC
- Full-time
Ability to function as an effective team member.
Added 2 mins ago
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Office Coordinator
BMT
Victoria, BC
- $45,000 to $47,000 CAD / year
- Part-time
The Office Coordinator serves as a key member of the Administration team, ensuring a seamless office experience for employees, visitors, contractors, and business partners while providing…
Added 2 mins ago
CC
Automotive Detailer
CSN Collision
Oshawa, ON
- Full-time
CSN Collision Don Butt Auto Body is currently seeking an Automotive Detailer to join our team. In this role, the successful applicant will be responsible for ensuring that every vehicle…
Added 2 mins ago
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Operational Performance Specialist (13921)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $91,109.2 to $113,895.6 CAD / year
- Full-time
…Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many…
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DE
Debrief Supervisor
DHL Express
Brampton, ON
- Full-time
DHL Express is committed to maintaining an environment that empowers every team member to make the greatest possible impact on our business. Our corporate culture is about personal…
Added 2 mins ago
WO
Senior Accountant, Properties
WP Osborne Executive Search Inc.
Toronto, ON
- Full-time
Reporting to the Manager, Finance, the Senior Accountant is a key member of the Core Stewardship team, responsible for reviewing financial results submitted by third-party property managers…
Added 2 mins ago
UF
Specialist, Women’s Philanthropy (18 Month Contract)
UJA Federation of Greater Toronto
Toronto, ON · North York, ON
- Contract
The Women’s Philanthropy team is seeking a specialist to provide a variety of project management and administrative support services for the team.
Added 2 mins ago
DE
Debrief Supervisor
DHL Express
Montreal, QC
- Full-time
DHL Express is committed to maintaining an environment that empowers every team member to make the greatest possible impact on our business. Our corporate culture is about personal…
Added 2 mins ago
NB
Expert Trust Services - Estate settlement
National Bank of Canada
Montreal, QC
- Full-time
A career as an Expert in Fiduciary Services within the Trust and Estate Services team at National Bank means acting as a legal specialist in the administration of estates, trusts and…
Added 2 mins ago
JL
IT Service Lead
JORI Logistics
Calgary, AB
- Full-time
JORI is expanding! We are currently looking for a full-time IT Service Lead to join our team in Calgary, Alberta on a hybrid work model. Reporting to the IT Director, you are responsible…
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Customer Experience Associate - Yonge & Hillcrest, Toronto, ON (18.75 hours/week)
Scotiabank
Toronto, ON · North York, ON
Our Customer Experience Associates are people-centric and connect with customers in a relatable way. As an essential member of the Canadian Banking Branch network, the focus is to provide…
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Licenced Practical Nurse
Lookout Housing and Health Society
Abbotsford, BC
Demonstrated ability to work collaboratively as a member of an interdisciplinary team
Added 2 mins ago
CC
Automotive Detailer
CSN Collision
Oshawa, ON
- Full-time
CSN Collision Don Butt Auto Body is currently seeking an Automotive Detailer to join our team. In this role, the successful applicant will be responsible for ensuring that every vehicle…
Added 2 mins ago
Store Associate
Sherwin-Williams
Calgary, AB
Your video interview is reviewed by a member of our Recruitment team and our top candidates are invited to meet with our team in a store, specialty wholesale branch, floorcovering facility…
Added 2 mins ago
Administrative Assistant (12 Month Contract)
The Canada Life Assurance Company
London, ON
We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:
Added 2 mins ago
Cloud FinOps Manager
The Canada Life Assurance Company
Toronto, ON
Working alongside the FinOps team members, Manager, Cloud FinOps will be responsible for overseeing cloud financial operations, ensuring efficient financial management, optimizing…
Added 2 mins ago
Administrative Assistant (12 Month Contract)
The Canada Life Assurance Company
Winnipeg, MB
We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:
Added 2 mins ago
Nurse 3 - Crisis Stabilization Unit - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Demonstrated ability to function as an effective leader and as a collaborative member of a multidisciplinary team.
Added 2 mins ago
Education Facilitator & Infection Control Practitioner
Winnipeg Regional Health Authority
MB · Flexible in Manitoba, MB
Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Join a region that offers a lifestyle like no other – a safe, peaceful, beautiful, fulfilling life for you…
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Labour Relations Consultant
University of Toronto
Toronto, ON
As an integral part of a highly collaborative and consultative team of Labour Relations and Human Resources professionals, the Labour Relations Consultant is responsible for actively…
Added 2 mins ago
Retail Sales Associate, Meadowlands Plaza
Bell
Hamilton, ON
We know that caring for our team members is at the heart of a healthy, positive and thriving workplace. As part of our team, you’ll enjoy a comprehensive compensation package that includes…
Added 2 mins ago
SS
Trainee, Inside Sales
Samuel, Son & Co.
Hamilton, ON
- Full-time
Effective time management skills, ability to prioritize, able to work as a member of a team
Added 17 mins ago
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Banquet Houseperson
Hilton
Mississauga, ON
- Part-time
At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:
Added 17 mins ago
RS
Warehouse Associate, Full-Time
Refrigerative Supply Limited
Regina, SK
- Full-time
…reflects our dedication to creating an environment where every team member feels valued, supported, and empowered to achieve their…
Added 17 mins ago
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Team Manager, Bodily Injury
TD
Burlington, ON · Markham, ON
- Full-time
Reporting directly to the Senior Manager, the key responsibility of this role is to lead a team of junior to intermediate claims advisors, modeling quality service and encouraging them to…

Quantum Management Services Ltd.

Administrative Coordinator - Regulatory Services

Toronto, ON, Canada

$25 CAD / hour · Contract

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Job details

Pay: $25 CAD / hour
Job type: Contract
Apply by: Dec 3, 2026
Experience: 2+ years of experience in administration, customer service, application processing, or a similar office-based role.
Posting language: English
Posted: Nov 3, 2026

Original job description

Position: Administrative Coordinator - Regulatory Services
Location: Toronto, ON (Hybrid)
Salary: $25 per hour
Posting Type: Open vacancy
Job Type: 6-month contract with potential for extension or permanent employment

We are currently seeking a detail-oriented Administrative Coordinator to join a well-established professional organization in Toronto. This is a hybrid opportunity ideal for someone who enjoys a combination of administrative coordination, customer service, and detailed document processing.

The successful candidate will assist with applications, maintain accurate records, respond to inquiries, and support various registration and compliance-related processes. We are looking for someone who is organized, resourceful, and comfortable working in a fast-paced environment where accuracy, professionalism, and excellent customer service are essential.

Key Responsibilities:

- Review and process applications and supporting documentation, ensuring information is accurate, complete, and aligned with established policies and procedures.
- Respond to inquiries from applicants, members, and other stakeholders via email and phone, providing professional and timely customer service.
- Assist individuals with navigating application processes, understanding requirements, and resolving documentation or registration-related inquiries.
- Coordinate administrative activities, including renewals, record updates, compliance tracking, and follow-up communications.
- Maintain accurate and up-to-date information within internal databases, spreadsheets, and electronic filing systems.
- Prepare correspondence, reports, letters, and other administrative documentation.
- Review records and supporting materials to identify missing information, discrepancies, or outstanding requirements.
- Track deadlines, monitor application statuses, and follow up with individuals to ensure timely processing.
- Support internal teams with regulatory administration, file reviews, and special projects.
- Identify opportunities to improve administrative workflows, documentation processes, and overall service delivery.

Qualifications and Experience:

- Post-secondary education in Business Administration, Office Administration, or a related field is preferred.
- 2+ years of experience in administration, customer service, application processing, or a similar office-based role.
- Strong customer service skills with the ability to respond to inquiries professionally, clearly, and patiently.
- Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
- Experience using CRM systems, databases, or Salesforce is considered an asset.

Please send your resume in Word version to angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Review and process applications and supporting documents, respond to inquiries, and guide applicants through registration requirements. Maintain records, track deadlines and compliance activities, prepare administrative documents, and support regulatory teams and process improvements.

Requirements

The role prefers post-secondary education in business administration, office administration, or a related field, and requires at least two years of relevant administrative, customer service, or application-processing experience. Candidates should have strong customer service, organizational, and detail-oriented skills; experience with CRM systems, databases, or Salesforce is an asset.

Skills

Administrative Coordination
Customer Service
Application Processing
Document Review
Attention To Detail
Organization
Recordkeeping
Database Management
CRM Systems
Salesforce
Written Communication
Phone Communication
Deadline Management
Compliance Tracking
Problem Solving
Workflow Improvement

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Regulatory Services
Application Processing
Supporting Documentation
Registration
Compliance
Renewals
Record Updates
Compliance Tracking
Customer Service
Applicant Inquiries
Member Inquiries
Internal Databases
Spreadsheets
Electronic Filing Systems
CRM Systems
Salesforce
Correspondence
Reports
File Reviews
Deadline Tracking
Administrative Coordination
Workflow Improvement

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