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Added 5 mins ago
SH
Dietary Aide-Aide - diététiste
Southern Health-Santé Sud
Notre-Dame-de-Lourdes, MB
- Full-time
Under the direction of the Coordinator or Supervisor ‐ Nutrition & Food Services, Cook 2 or Cook 1, the Dietary Aide is responsible for the completion of assigned tasks in relation to the…
Added 5 mins ago
IR
Home Care Attendant
Interlake-Eastern Regional Health Authority
Gimli, MB
- Internship
Under the direction of the Home Care Resource Coordinator, the Home Care Attendant functions as a member of a multidisciplinary team. The Home Care Attendant provides personal and…
Added 5 mins ago
SH
Home Care Attendant
Southern Health-Santé Sud
Portage la Prairie, MB
- Full-time
Under the direction of the Resource Coordinator - Home Care, the Home Care Attendant (HCA) functions as a member of the Home Care team and is responsible for the provision of personal care…
Added 5 mins ago
IR
Home Care Attendant
Interlake-Eastern Regional Health Authority
Powerview-Pine Falls, MB · Pine Falls, MB
- Full-time
Under the direction of the Home Care Resource Coordinator, the Home Care Attendant functions as a member of a multidisciplinary team. The Home Care Attendant provides personal and…
Added 5 mins ago
IR
Registered Nurse, Home Care
Interlake-Eastern Regional Health Authority
Arborg, MB
- Full-time
The Interlake-Eastern Regional Health Authority delivers health-care services on First Nation Treaty Territories 1, 2, 3 and 5 and on the homeland of the Métis Nation. We respect that First…
Added 5 mins ago
IR
Home Care Attendant
Interlake-Eastern Regional Health Authority
Lac du Bonnet, MB
- Full-time
Under the direction of the Home Care Resource Coordinator, the Home Care Attendant functions as a member of a multidisciplinary team. The Home Care Attendant provides personal and…
Added 5 mins ago
MI
Clinic Manager
Mindsession Intercultural Psychology
Montreal, QC
- Other
The scope includes managing daily operations, coordinating administrative staff and intake services, recruitment, improving systems and workflows, and managing projects. It also includes…
Added 5 mins ago
U
Supervisor, Workplace Services
UFA
Calgary, AB
- Full-time
Lead the Facilities Lead, Facilities Coordinator, mailroom operations, and vendor-delivered workplace services.
Added 5 mins ago
CO
Committee Coordinator
City of Kitchener
Kitchener, ON
- Full-time
Creates training material in conjunction with Manager of Council/Committee Services and Deputy City Clerk and staff associated with the committees.
Added 5 mins ago
TY
Human Resources Coordinator
The York School
Toronto, ON
- $60,000 to $68,000 CAD / year
- Full-time
The York School is seeking a Human Resources Coordinator to join our growing HR team in a newly created position. We are looking for someone who genuinely enjoys working with people, takes…
Added 5 mins ago
IR
Licensed Practical Nurse - Home Care
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
The Interlake-Eastern Regional Health Authority delivers health-care services on First Nation Treaty Territories 1, 2, 3 and 5 and on the homeland of the Métis Nation. We respect that First…
Added 5 mins ago
PH
Assignment Coordinator - Casual
ParaMed Home Health Care
London, ON
- Part-time
ParaMed is Canada's leading provider of home health care services, driven by a mission to provide people with the care they need, wherever they call home. Our dedicated team of skilled…
Added 5 mins ago
IR
Licensed Practical Nurse - Home Care
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Internship
The Interlake-Eastern Regional Health Authority delivers health-care services on First Nation Treaty Territories 1, 2, 3 and 5 and on the homeland of the Métis Nation. We respect that First…
Added 5 mins ago
Dietary Aide-Aide - diététiste
Winnipeg Regional Health Authority
Notre-Dame-de-Lourdes, MB
Under the direction of the Coordinator or Supervisor ‐ Nutrition & Food Services, Cook 2 or Cook 1, the Dietary Aide is responsible for the completion of assigned tasks in relation to the…
Added 5 mins ago
Registered Nurse, Home Care
Winnipeg Regional Health Authority
Arborg, MB
The Interlake-Eastern Regional Health Authority delivers health-care services on First Nation Treaty Territories 1, 2, 3 and 5 and on the homeland of the Métis Nation. We respect that First…
Added 5 mins ago
Home Care Attendant
Winnipeg Regional Health Authority
Powerview-Pine Falls, MB · Pine Falls, MB
Under the direction of the Home Care Resource Coordinator, the Home Care Attendant functions as a member of a multidisciplinary team. The Home Care Attendant provides personal and…
Added 5 mins ago
E
Scheduling Coordinator
Extendicare
ParaMed Admin Office - SW (Fullarton St.)
- Full-time
As an Assignment Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…
Added 5 mins ago
E
Assignment Coordinator - Casual
Extendicare
London, ON · ParaMed Admin Office - SW (Fullarton St.)
- Part-time
ParaMed is Canada's leading provider of home health care services, driven by a mission to provide people with the care they need, wherever they call home. Our dedicated team of skilled…
Added 19 mins ago
YO
Archery Program Head
YMCA of Greater Toronto
Torrance, ON
- Part-time
Work with the Program Coordinator and other Program Heads to plan and lead all-camp activities, section nights, and special events.
Added 19 mins ago
YO
Out-Tripping Food Services Coordinator
YMCA of Greater Toronto
Torrance, ON
- Part-time
The Out-Tripping Food Services Coordinator coordinates food preparation and packing for camper trips and supports camp kitchen operations. The position works with the Kitchen and…
Added 19 mins ago
Student Services Coordinator
Primacorp Ventures Inc
Calgary, AB
The Student Services Coordinator plays a vital role in supporting student retention, academic success, and overall campus satisfaction. Acting as a key point of contact for our student…
Added 19 mins ago
TC
Retail Store Coordinator Full Time Winners - Summerside
TJX Companies
Summerside, PE
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 35 mins ago
LJ
#2026-RSM276-Residential Support Mentor
Life's Journey Inc.
Brandon, MB
- Internship
Formed in 2005, Life’s Journey Inc. (formally known as FASD Life’s Journey Inc.) is a non-profit Social Services Agency that provides support to individuals who are impacted by…
Added 35 mins ago
IR
Insurance Coordinator
INTECH Risk Management
Toronto, ON
- Full-time
Our Lender Insurance Services (LIS) team helps lenders protect their interests throughout the life of a loan, from the initial transaction through ongoing insurance renewals. We’re looking…
Added 35 mins ago
S
Senior Manager, Non-Financial Risk and Operational Risk Oversight, Control & Support Functions
Scotiabank
Toronto, ON
- Full-time
Serve as the primary reporting, insights, and communication channel coordinator for GTB NFR activities. For each risk domain, the Senior Manager coordinates the collection, synthesis,…

Quantum Management Services Ltd.

Administrative Coordinator - Regulatory Services

Toronto, ON, Canada

$25 CAD / hour · Contract

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Job details

Pay: $25 CAD / hour
Job type: Contract
Apply by: Dec 3, 2026
Experience: 2+ years of experience in administration, customer service, application processing, or a similar office-based role.
Posting language: English
Posted: Nov 3, 2026

Original job description

Position: Administrative Coordinator - Regulatory Services
Location: Toronto, ON (Hybrid)
Salary: $25 per hour
Posting Type: Open vacancy
Job Type: 6-month contract with potential for extension or permanent employment

We are currently seeking a detail-oriented Administrative Coordinator to join a well-established professional organization in Toronto. This is a hybrid opportunity ideal for someone who enjoys a combination of administrative coordination, customer service, and detailed document processing.

The successful candidate will assist with applications, maintain accurate records, respond to inquiries, and support various registration and compliance-related processes. We are looking for someone who is organized, resourceful, and comfortable working in a fast-paced environment where accuracy, professionalism, and excellent customer service are essential.

Key Responsibilities:

- Review and process applications and supporting documentation, ensuring information is accurate, complete, and aligned with established policies and procedures.
- Respond to inquiries from applicants, members, and other stakeholders via email and phone, providing professional and timely customer service.
- Assist individuals with navigating application processes, understanding requirements, and resolving documentation or registration-related inquiries.
- Coordinate administrative activities, including renewals, record updates, compliance tracking, and follow-up communications.
- Maintain accurate and up-to-date information within internal databases, spreadsheets, and electronic filing systems.
- Prepare correspondence, reports, letters, and other administrative documentation.
- Review records and supporting materials to identify missing information, discrepancies, or outstanding requirements.
- Track deadlines, monitor application statuses, and follow up with individuals to ensure timely processing.
- Support internal teams with regulatory administration, file reviews, and special projects.
- Identify opportunities to improve administrative workflows, documentation processes, and overall service delivery.

Qualifications and Experience:

- Post-secondary education in Business Administration, Office Administration, or a related field is preferred.
- 2+ years of experience in administration, customer service, application processing, or a similar office-based role.
- Strong customer service skills with the ability to respond to inquiries professionally, clearly, and patiently.
- Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
- Experience using CRM systems, databases, or Salesforce is considered an asset.

Please send your resume in Word version to angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Review and process applications and supporting documents, respond to inquiries, and guide applicants through registration requirements. Maintain records, track deadlines and compliance activities, prepare administrative documents, and support regulatory teams and process improvements.

Requirements

The role prefers post-secondary education in business administration, office administration, or a related field, and requires at least two years of relevant administrative, customer service, or application-processing experience. Candidates should have strong customer service, organizational, and detail-oriented skills; experience with CRM systems, databases, or Salesforce is an asset.

Skills

Administrative Coordination
Customer Service
Application Processing
Document Review
Attention To Detail
Organization
Recordkeeping
Database Management
CRM Systems
Salesforce
Written Communication
Phone Communication
Deadline Management
Compliance Tracking
Problem Solving
Workflow Improvement

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Regulatory Services
Application Processing
Supporting Documentation
Registration
Compliance
Renewals
Record Updates
Compliance Tracking
Customer Service
Applicant Inquiries
Member Inquiries
Internal Databases
Spreadsheets
Electronic Filing Systems
CRM Systems
Salesforce
Correspondence
Reports
File Reviews
Deadline Tracking
Administrative Coordination
Workflow Improvement

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