Office & administration jobs in Canada (9,805 jobs)

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 9,805
Employers: 4,126

Advertised starting pay

Average starting payCAD / hour: $30.65Across 1,120 listings
Average starting payCAD / year: $71,162Across 749 listings
Average starting payCAD / month: $5,099Across 32 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%71 listings
Hybrid: 14%1,331 listings
On-site: 85%8,352 listings

Not specified: 1% (51 listings)

Employers hiring include Canada Post - Postes Canada (442), HealthCareersInSask.ca (208), Winnipeg Regional Health Authority (94).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 5 hours ago
QM
Secrétaire administrative / Administrative Secretary
Quantum Management Services Ltd.
Saint-Lambert, QC
- $55,000 to $60,000 CAD / year
- Full-time
Added 5 hours ago
TU
Executive Assistant, External Relations
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
Added 5 hours ago
QM
Administrative Coordinator - Regulatory Services
Quantum Management Services Ltd.
Toronto, ON
- $25 CAD / hour
- Contract
Added 5 hours ago
TC
Executive Assistant
The City of Belleville
Belleville, ON
- Full-time
Added 5 hours ago
CS
Procurement Officer
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Gatineau, QC
- Full-time
Added 5 hours ago
CS
Procurement Officer
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Toronto, ON
- Full-time
Added 5 hours ago
OL
Support Services Manager
Optima Living
Surrey, BC
- Full-time
Added 5 hours ago
CS
Procurement Officer
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Montreal, QC
- Full-time
Added 5 hours ago
E
Security Manager / gestionnaire de la sécurité
EllisDon
Ottawa, ON · Gatineau, QC · ON · Ontario Projects
- Full-time
Added 5 hours ago
C
Administrative Officer, Acquisitions (French Services) (Telework/Hybrid)
CBC/Radio-Canada
Montreal, QC
- Part-time
Added 5 hours ago
GT
Contract Administrator
GeoSpectrum Technologies Inc.
Dartmouth, NS
- Other
The Contract Administrator supports the effective administration of customer, supplier, and commercial agreements throughout the contract lifecycle. The role coordinates contract…
Added 5 hours ago
BG
Office Administrator
Brandt Group of Companies
Laval, QC
- Full-time
Brandt Tractor Ltd is currently seeking an Office Administrator for our Laval location.
Added 5 hours ago
FD
Lighting Specifications & Product Sourcing Specialist
Factory Direct Lighting
Markham, ON
- Full-time
Added 6 hours ago
CI
Receptionist (2026-1241)
Carewest Innovative Healthcare
Calgary, AB
- Part-time
- Temporary
Position Status: Temporary Part Time Term Ends April 30, 2027 Location: George Boyack, Administration BW Hours: 40.75 FTE: 0.53 Shift: Days/ Evenings Shift Times:…
Added 6 hours ago
Receptionist I (2026-1242)
Carewest Innovative Healthcare
Calgary, AB
Position Status: Casual Location: George Boyack, Administration BW Hours: 0.00 FTE: 0.00 Shift: Days/Evenings Shift Times: 0900-1700/1300-1945/1615-1945 Union: AUPE GSS Rate of Pay: $18.55…
Added 6 hours ago
CK
Executive Assistant
Chief Kinosew Awasak Mikiwahp (Driftpile Children’s Lodge)
Driftpile, AB
- Full-time
Added 6 hours ago
CK
Executive Assistant
Chief Kinosew Awasak Mikiwahp (Driftpile Children’s Lodge)
Edmonton, AB
- Full-time
Added 6 hours ago
Managing Director Corporate Finance Technology Innovation Banking Commercial Banking
Scotiabank
ON · Toronto, ON
Added 6 hours ago
AU
Office Clerk / Commis de bureau
Alsco Uniforms
Montreal, QC
- Full-time
The Office Clerk is responsible to the Office Manager for daily processing of company business transactions. This position may be assigned one or more clerical tasks as needed. Some of…
Added 6 hours ago
JF
Customer Service, Administrative Assistant
Jewish Federation of British Columbia (JFBC)
Vancouver, BC
- Internship
Customer Service / Administrative Associate, Vancouver Office (On-Site)
Added 6 hours ago
VE
Administrative Assistant
Veolia Environnement SA
Edmonton, AB
- Full-time
Added 6 hours ago
3S
Credit Coordinator / Administrative Assistant - 1 year contract
3 Step Recruitment Inc.
Dorval, QC
- Contract
Coordonnateur(trice) du crédit et de l’administration
Added 6 hours ago
WI
Administrative Assistant, Supply Chain Management
WSP in Canada
Montreal, QC
- Full-time
Added 6 hours ago
Receptionist / HSE Administrator
Western Energy Services Corp.
Leduc, AB
Added 6 hours ago
Service Administrative Assistant
March of Dimes Canada
Ottawa, ON

Quantum Management Services Ltd.

Administrative Coordinator - Regulatory Services

Toronto, ON, Canada

$25 CAD / hour · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: $25 CAD / hour
Job type: Contract
Apply by: Dec 6, 2026
Experience: 2+ years of experience in administration, customer service, application processing, or a similar office-based role.
Posting language: English
Posted: Nov 6, 2026

Original job description

Position: Administrative Coordinator - Regulatory Services
Location: Toronto, ON (Hybrid)
Salary: $25 per hour
Posting Type: Open vacancy
Job Type: 6-month contract with potential for extension or permanent employment

We are currently seeking a detail-oriented Administrative Coordinator to join a well-established professional organization in Toronto. This is a hybrid opportunity ideal for someone who enjoys a combination of administrative coordination, customer service, and detailed document processing.

The successful candidate will assist with applications, maintain accurate records, respond to inquiries, and support various registration and compliance-related processes. We are looking for someone who is organized, resourceful, and comfortable working in a fast-paced environment where accuracy, professionalism, and excellent customer service are essential.

Key Responsibilities:

- Review and process applications and supporting documentation, ensuring information is accurate, complete, and aligned with established policies and procedures.
- Respond to inquiries from applicants, members, and other stakeholders via email and phone, providing professional and timely customer service.
- Assist individuals with navigating application processes, understanding requirements, and resolving documentation or registration-related inquiries.
- Coordinate administrative activities, including renewals, record updates, compliance tracking, and follow-up communications.
- Maintain accurate and up-to-date information within internal databases, spreadsheets, and electronic filing systems.
- Prepare correspondence, reports, letters, and other administrative documentation.
- Review records and supporting materials to identify missing information, discrepancies, or outstanding requirements.
- Track deadlines, monitor application statuses, and follow up with individuals to ensure timely processing.
- Support internal teams with regulatory administration, file reviews, and special projects.
- Identify opportunities to improve administrative workflows, documentation processes, and overall service delivery.

Qualifications and Experience:

- Post-secondary education in Business Administration, Office Administration, or a related field is preferred.
- 2+ years of experience in administration, customer service, application processing, or a similar office-based role.
- Strong customer service skills with the ability to respond to inquiries professionally, clearly, and patiently.
- Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
- Experience using CRM systems, databases, or Salesforce is considered an asset.

Please send your resume in Word version to angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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Apply About employer

More about this job

Responsibilities

Review and process applications and supporting documents, respond to inquiries, and guide applicants through registration requirements. Maintain records, track deadlines and compliance activities, prepare administrative documents, and support regulatory teams and process improvements.

Requirements

Post-secondary education in Business Administration, Office Administration, or a related field is preferred, along with at least two years of relevant administrative, customer service, or application-processing experience. Candidates should have strong customer service, organizational, and detail-oriented skills; experience with CRM systems, databases, or Salesforce is an asset.

Skills

Application Processing
Customer Service
Administrative Coordination
Document Review
Attention To Detail
Organization
Recordkeeping
Database Management
CRM Systems
Salesforce
Written Communication
Phone Communication
Deadline Management
Compliance Tracking
Problem Resolution
Workflow Improvement

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Regulatory Services
Application Processing
Supporting Documentation
Registration
Compliance
Customer Service
Administrative Coordination
Recordkeeping
Renewals
Record Updates
Compliance Tracking
Internal Databases
Spreadsheets
Electronic Filing Systems
Correspondence
Reports
File Reviews
CRM Systems
Salesforce
Workflow Improvement
Document Processing
Deadline Tracking
Application Status Monitoring
Stakeholder Inquiries

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