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Added 7 mins ago
BR
Banquet Captain
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- Full-time
Ensure professional, attentive, and polished service is maintained throughout the event.
Added 7 mins ago
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- Part-time
· Track record in building rapport and maintaining client relationships within the financial or service industry
Added 7 mins ago
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An updated résumé outlining relevant outreach, customer service, sales or promotions experience.
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Customer Experience Associate
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Join TD SYNNEX as an Inside Account Executive and own a portfolio of strategic customer accounts. You will deepen relationships across all levels, drive revenue and margin growth, and…
Added 7 mins ago
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Brokerage Support Specialist
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- Full-time
As a Brokerage Project Specialist, you are experienced professional looking to take the next step of your career in commercial real estate! Your background includes delivering exceptional…
Added 7 mins ago
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Associate, Portfolio Manager
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Universal Banker I
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Added 7 mins ago
MU
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Minimum two years' experience as a licensed security services worker or equivalent customer service experience with completion of a Police Studies/Investigation Studies diploma will be…
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Community Peace Officer - Campus Safety and Security
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Using the 10-codes and the phonetic alphabet to report all activities and requests over the MacEwan FM radio system while on patrol or responding to a call for service.
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Assistant Store Manager - RioCan Orleans
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Ability to deliver an exceptional customer experience and to engage the team in upholding the highest service standards.

Quantum Management Services Ltd.

Administrative Coordinator - Regulatory Services

Toronto, ON, Canada

$25 CAD / hour · Contract

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Job details

Pay: $25 CAD / hour
Job type: Contract
Apply by: Dec 6, 2026
Experience: 2+ years of experience in administration, customer service, application processing, or a similar office-based role.
Posting language: English
Posted: Nov 6, 2026

Original job description

Position: Administrative Coordinator - Regulatory Services
Location: Toronto, ON (Hybrid)
Salary: $25 per hour
Posting Type: Open vacancy
Job Type: 6-month contract with potential for extension or permanent employment

We are currently seeking a detail-oriented Administrative Coordinator to join a well-established professional organization in Toronto. This is a hybrid opportunity ideal for someone who enjoys a combination of administrative coordination, customer service, and detailed document processing.

The successful candidate will assist with applications, maintain accurate records, respond to inquiries, and support various registration and compliance-related processes. We are looking for someone who is organized, resourceful, and comfortable working in a fast-paced environment where accuracy, professionalism, and excellent customer service are essential.

Key Responsibilities:

- Review and process applications and supporting documentation, ensuring information is accurate, complete, and aligned with established policies and procedures.
- Respond to inquiries from applicants, members, and other stakeholders via email and phone, providing professional and timely customer service.
- Assist individuals with navigating application processes, understanding requirements, and resolving documentation or registration-related inquiries.
- Coordinate administrative activities, including renewals, record updates, compliance tracking, and follow-up communications.
- Maintain accurate and up-to-date information within internal databases, spreadsheets, and electronic filing systems.
- Prepare correspondence, reports, letters, and other administrative documentation.
- Review records and supporting materials to identify missing information, discrepancies, or outstanding requirements.
- Track deadlines, monitor application statuses, and follow up with individuals to ensure timely processing.
- Support internal teams with regulatory administration, file reviews, and special projects.
- Identify opportunities to improve administrative workflows, documentation processes, and overall service delivery.

Qualifications and Experience:

- Post-secondary education in Business Administration, Office Administration, or a related field is preferred.
- 2+ years of experience in administration, customer service, application processing, or a similar office-based role.
- Strong customer service skills with the ability to respond to inquiries professionally, clearly, and patiently.
- Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
- Experience using CRM systems, databases, or Salesforce is considered an asset.

Please send your resume in Word version to angelica.stewart@quantum.ca.

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More about this job

Responsibilities

Review and process applications and supporting documents, respond to inquiries, and guide applicants through registration requirements. Maintain records, track deadlines and compliance activities, prepare administrative documents, and support regulatory teams and process improvements.

Requirements

Post-secondary education in Business Administration, Office Administration, or a related field is preferred, along with at least two years of relevant administrative, customer service, or application-processing experience. Candidates should have strong customer service, organizational, and detail-oriented skills; experience with CRM systems, databases, or Salesforce is an asset.

Skills

Application Processing
Customer Service
Administrative Coordination
Document Review
Attention To Detail
Organization
Recordkeeping
Database Management
CRM Systems
Salesforce
Written Communication
Phone Communication
Deadline Management
Compliance Tracking
Problem Resolution
Workflow Improvement

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Regulatory Services
Application Processing
Supporting Documentation
Registration
Compliance
Customer Service
Administrative Coordination
Recordkeeping
Renewals
Record Updates
Compliance Tracking
Internal Databases
Spreadsheets
Electronic Filing Systems
Correspondence
Reports
File Reviews
CRM Systems
Salesforce
Workflow Improvement
Document Processing
Deadline Tracking
Application Status Monitoring
Stakeholder Inquiries

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