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Added 6 mins ago
R
Regional Service Network Specialist
Raise
Toronto, ON
- $61,000 to $72,500 CAD / year
- Full-time
Added 6 mins ago
NS
Pipefitter (Site Based)
Northern Strands Group of Companies
Saskatoon, SK
- Full-time
…how to properly fit pipe and identify the right type for the job. The ability to troubleshoot and determine corrective actions on-site is an asset. Fortis is a proud Saskatchewan-based…
Added 6 mins ago
WG
Supply Chain Business Partner
Wesdome Gold Mines
Toronto, ON
- $103,500 to $117,000 CAD / year
- Full-time
Position Responsibilities, Accountabilities And Job Duties
Added 6 mins ago
NF
Cashier Part Time Day
No Frills
Nipawin, SK
- Part-time
…your career, re-entering the workforce, or looking for a new job, this is where you belong. We have opportunities for hard working, enthusiastic and reliable people just like…
Added 6 mins ago
NF
Cashier Part Time Day
No Frills
Toronto, ON
- Part-time
…your career, re-entering the workforce, or looking for a new job, this is where you belong. We have opportunities for hard working, enthusiastic and reliable people just like…
Added 6 mins ago
C
Azure BSA ( Hybrid )
Cognizant
Toronto, ON
- Full-time
…and/or management experience and other business-related and job-necessary qualifications. This position is also eligible for Cognizant’s discretionary annual performance-based bonus, as…
Added 6 mins ago
T
Audit Manager II, Canadian Business Banking and Credit Risk (1242)
TD
Toronto, ON
- Full-time
…may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational…
Added 6 mins ago
UM
Embedded Software Designer
Umano Medical
Quebec, QC
- Full-time
Attuned to small details, you possess the logic and precision of a skilled embedded programmer blended with the creativity of an artist. You appreciate simplicity. Complicated and…
Added 6 mins ago
WI
Project Coordinator, Junior/Intermediate
WSP in Canada
SK · Saskatchewan, Canada
- Full-time
Track project budgets, expenses, forecasts, and cost‑to‑complete details.
Added 6 mins ago
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Deckhand
Northern Strands Group of Companies
Saskatoon, SK
- Full-time
Added 6 mins ago
NS
Construction Miner
Northern Strands Group of Companies
Saskatoon, SK
- Full-time
Added 6 mins ago
WI
Intermediate Structural Engineer
WSP in Canada
BC · British Columbia, Canada
- Full-time
…business or organizational needs. The wage range provided in this job posting may be subject to change for business…
Added 6 mins ago
NS
Welder Lead Hand
Northern Strands Group of Companies
Saskatoon, SK
- Full-time
Provide details necessary to administration office for job number assignment
Added 6 mins ago
NF
Department Manager Full Time Day
No Frills
Campbell River, BC
- Full-time
…your career, re-entering the workforce, or looking for a new job, this is where you belong. We have opportunities for hard working, enthusiastic and reliable people just like…
Added 6 mins ago
NF
Produce Clerk Part Time Day
No Frills
AB · Edmonton, AB
- Part-time
…your career, re-entering the workforce, or looking for a new job, this is where you belong. We have opportunities for hard working, enthusiastic and reliable people just like…
Added 6 mins ago
HC
Coordinator, Field Placement, ECS/SWSS - UGH - FT Support
Humber College
Toronto, ON
- Full-time
…Childhood Studies programs. The successful candidate will deliver job search training, facilitate field placement workshops and sessions, conduct employer outreach, liaise with internal…
Added 6 mins ago
WI
Intermediate Structural Engineer
WSP in Canada
PE · Prince Edward Island, Canada
- Full-time
…business or organizational needs. The wage range provided in this job posting may be subject to change for business…
Added 6 mins ago
GO
Park Maintenance Supervisor
Government of Alberta
Cold Lake, AB
- Full-time
The Job Description is provided for further details on this position.
Added 6 mins ago
WI
Junior Structural Engineer
WSP in Canada
PE · Prince Edward Island, Canada
- Full-time
…business or organizational needs. The wage range provided in this job posting may be subject to change for business…
Added 6 mins ago
NF
Cashier Part Time Day
No Frills
Sylvan Lake, AB
- Part-time
…your career, re-entering the workforce, or looking for a new job, this is where you belong. We have opportunities for hard working, enthusiastic and reliable people just like…
Added 6 mins ago
NF
Meat Clerk Part Time Day
No Frills
Saint John, NB
- Part-time
…your career, re-entering the workforce, or looking for a new job, this is where you belong. We have opportunities for hard working, enthusiastic and reliable people just like…
Added 6 mins ago
NF
Grocery Clerk Part Time Night
No Frills
London, ON
- Part-time
…your career, re-entering the workforce, or looking for a new job, this is where you belong. We have opportunities for hard working, enthusiastic and reliable people just like…
Added 6 mins ago
NF
Produce Clerk Part Time Night
No Frills
London, ON
- Part-time
…your career, re-entering the workforce, or looking for a new job, this is where you belong. We have opportunities for hard working, enthusiastic and reliable people just like…
Added 6 mins ago
WI
Systems Integrator – Industrial Automation & SCADA
WSP in Canada
Vancouver, BC
- Full-time
…business or organizational needs. The wage range provided in this job posting may be subject to change for business…
Added 6 mins ago
T
Financial Planner - Sherbooke
TD
Sherbrooke, QC
- Full-time
…may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational…

Quantum Management Services Ltd.

Administrative Coordinator - Regulatory Services

Toronto, ON, Canada

$25 CAD / hour · Contract

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Job details

Pay: $25 CAD / hour
Job type: Contract
Apply by: Dec 6, 2026
Experience: 2+ years of experience in administration, customer service, application processing, or a similar office-based role.
Posting language: English
Posted: Nov 6, 2026

Original job description

Position: Administrative Coordinator - Regulatory Services
Location: Toronto, ON (Hybrid)
Salary: $25 per hour
Posting Type: Open vacancy
Job Type: 6-month contract with potential for extension or permanent employment

We are currently seeking a detail-oriented Administrative Coordinator to join a well-established professional organization in Toronto. This is a hybrid opportunity ideal for someone who enjoys a combination of administrative coordination, customer service, and detailed document processing.

The successful candidate will assist with applications, maintain accurate records, respond to inquiries, and support various registration and compliance-related processes. We are looking for someone who is organized, resourceful, and comfortable working in a fast-paced environment where accuracy, professionalism, and excellent customer service are essential.

Key Responsibilities:

- Review and process applications and supporting documentation, ensuring information is accurate, complete, and aligned with established policies and procedures.
- Respond to inquiries from applicants, members, and other stakeholders via email and phone, providing professional and timely customer service.
- Assist individuals with navigating application processes, understanding requirements, and resolving documentation or registration-related inquiries.
- Coordinate administrative activities, including renewals, record updates, compliance tracking, and follow-up communications.
- Maintain accurate and up-to-date information within internal databases, spreadsheets, and electronic filing systems.
- Prepare correspondence, reports, letters, and other administrative documentation.
- Review records and supporting materials to identify missing information, discrepancies, or outstanding requirements.
- Track deadlines, monitor application statuses, and follow up with individuals to ensure timely processing.
- Support internal teams with regulatory administration, file reviews, and special projects.
- Identify opportunities to improve administrative workflows, documentation processes, and overall service delivery.

Qualifications and Experience:

- Post-secondary education in Business Administration, Office Administration, or a related field is preferred.
- 2+ years of experience in administration, customer service, application processing, or a similar office-based role.
- Strong customer service skills with the ability to respond to inquiries professionally, clearly, and patiently.
- Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
- Experience using CRM systems, databases, or Salesforce is considered an asset.

Please send your resume in Word version to angelica.stewart@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Review and process applications and supporting documents, respond to inquiries, and guide applicants through registration requirements. Maintain records, track deadlines and compliance activities, prepare administrative documents, and support regulatory teams and process improvements.

Requirements

Post-secondary education in Business Administration, Office Administration, or a related field is preferred, along with at least two years of relevant administrative, customer service, or application-processing experience. Candidates should have strong customer service, organizational, and detail-oriented skills; experience with CRM systems, databases, or Salesforce is an asset.

Skills

Application Processing
Customer Service
Administrative Coordination
Document Review
Attention To Detail
Organization
Recordkeeping
Database Management
CRM Systems
Salesforce
Written Communication
Phone Communication
Deadline Management
Compliance Tracking
Problem Resolution
Workflow Improvement

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Regulatory Services
Application Processing
Supporting Documentation
Registration
Compliance
Customer Service
Administrative Coordination
Recordkeeping
Renewals
Record Updates
Compliance Tracking
Internal Databases
Spreadsheets
Electronic Filing Systems
Correspondence
Reports
File Reviews
CRM Systems
Salesforce
Workflow Improvement
Document Processing
Deadline Tracking
Application Status Monitoring
Stakeholder Inquiries

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