Administrative & Office Coordinator - Executive Support

Position: Administrative & Office Coordinator - Executive Support
Location: North York, ON (Fully On-Site)
Salary: $70,000 - 75,000 + bonus
Position Type: Full-time, permanent
Posting Type: Open vacancy

Are you an organized, outgoing and proactive administrative professional looking for an opportunity to grow your career?

We're recruiting for a growing Canadian company within the medical aesthetics industry, backed by an established international organization. This is an exciting opportunity for someone who enjoys keeping things organized, supporting leadership, coordinating events and taking ownership of day-to-day office operations.

We're looking for someone with a strong administrative foundation who is ready to take on more responsibility, gain exposure to senior leadership and develop their skills in executive support and office management.

What You'll Be Doing:

- Provide administrative support to senior leadership, including calendar management, meeting coordination, correspondence and travel arrangements.
- Help manage the day-to-day operations of the office, ensuring everything runs smoothly and efficiently.
- Coordinate office supplies, vendors, facilities and general administrative requirements.
- Act as a welcoming and professional point of contact for visitors, clients and internal teams.
- Assist with organizing corporate events, training sessions, national sales meetings and international executive visits.
- Prepare documents, presentations, reports and other administrative materials.
- Take initiative, identify opportunities for improvement and help keep the team organized and on track.

What We're Looking For:

- 2+ years of experience in an Administrative Assistant, Office Coordinator, Administrative Coordinator or similar role.
- Strong organizational skills with the ability to manage multiple priorities and stay one step ahead.
- Excellent written and verbal communication skills, with a professional and personable approach.
- A proactive, resourceful and adaptable personality with a willingness to take on new responsibilities.
- Confidence working with different personalities, including senior leadership, clients and external partners.
- Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
- An interest in developing your career in office management and executive support.
- Experience in healthcare, medical aesthetics or another client-facing corporate environment is an asset, but not required.

What Makes This Opportunity Exciting?

- Career Growth: Build on your administrative experience while developing skills in executive support and office management.
- Variety: Enjoy a role that combines administration, office coordination, travel and event planning.
- Exposure: Work closely with senior leadership and collaborate with international colleagues.
- Opportunity to Make an Impact: Join a growing Canadian team where your contributions will be recognized and valued.

Work Environment & Schedule

This is a fully on-site position in North York, Monday to Friday, typically 9:00 a.m. to 5:00 p.m., with occasional flexibility required for corporate events and executive visits.

Convenient public transit access and on-site parking are available.

Interested in taking the next step in your career?

If you're an ambitious administrative professional who enjoys variety, takes initiative and is excited to grow into a role with greater responsibility, we'd love to hear from you!

Please send your resume in Word format to angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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