Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 9, 2026

Hiring at a glance

View jobs

Open jobs: 4,755
Employers: 2,318

Advertised starting pay

Average starting payCAD / year: $72,852Across 364 listings
Average starting payCAD / hour: $28.97Across 353 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,979Across 12 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%52 listings
Hybrid: 14%684 listings
On-site: 84%3,983 listings

Not specified: 1% (36 listings)

Employers hiring include Canada Post - Postes Canada (254), HealthCareersInSask.ca (64), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 3 days ago
GR
Office Administrator
Goldbeck Recruiting
Surrey, BC
- $60,000 to $70,000 CAD / year
- Full-time
…for a detail-focused administrator to manage accounting and office operations at their local…
Added 3 days ago
DC
Administrative Assistant, Front Desk
DIVERSEcity Community Resources Society
Surrey, BC
- Full-time
Added 3 days ago
O
Procurement Specialist – Indirect Spend & Commercial Contracting
Opendoor
Toronto, ON
- Contract
Added 3 days ago
VC
Receptionist/Clerk - Arbutus Care Centre
Vancouver Coastal Health
Vancouver, BC
- $26.31 CAD / hour
- Other
Added 3 days ago
J
Data Entry Operator
Jobright.ai
Canada
- Full-time
Added 3 days ago
TS
IT Asset Management Analyst
The Salvation Army in Canada
Toronto, ON · Greater Toronto Area, Canada
- Contract
Added 3 days ago
RS
Receptionist
Radiant Systems Solutions, Inc
Waterloo, ON
- Contract
Added 3 days ago
TS
IT Asset Management Analyst
The Salvation Army in Canada
Toronto, ON
- Contract
Added 3 days ago
CN
Front Office Administrator - Crown
Civeo North America
Fort McMurray, AB
- Full-time
Civeo Crown Services Employees LP is currently looking to fill a position for a Front Office Administrator at our Surmont Lodge. The Front Office Administrator works as a member of the…
Added 3 days ago
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JOB: Buyer Purchasing Manager (Mississauga)
Toronto Custom Concepts
Mississauga, ON
- Full-time
Added 3 days ago
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Receptionist / Réceptionniste
Maples Group
Montreal, QC
- Full-time
Added 3 days ago
BA
Research Assistant
Business Advice Centre at the University of East London (BAC)
Stratford, PE
- Full-time
Added 3 days ago
UO
Administrative Coordinator, College of Medicine
University of Saskatchewan
Saskatoon, SK
- Full-time
Added 3 days ago
MR
Administrative Assistant (Safety Department)
Maple Reinders
Mississauga, ON
- $60,000 to $70,000 CAD / year
- Full-time
…join our Safety Department at our Mississauga, Ontario Head Office and play an important role in keeping the team organized, informed, and…
Added 3 days ago
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Project Administrative Assistant
JRS Engineering
Burnaby, BC
- Full-time
Added 3 days ago
P4
Property Administrator
Pier 4 Ltd
Dartmouth, NS
- Full-time
Added 3 days ago
CH
Medical Office Assistant
Clearpoint Health Network Inc.
Saskatoon, SK
- Full-time
Added 3 days ago
LE
Operations Supervisor
Loomis Express
Moncton, NB
- Full-time
Added 3 days ago
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Property Administrator
Bertone
Montreal, QC
- Full-time
Added 3 days ago
J
Data Entry Clerk
Jobright.ai
Canada
- Full-time
Added 3 days ago
TG
Receptionist - Part Time
Trulite Glass & Aluminum Solutions
Vaughan, ON
- $23 to $25 CAD / hour
- Part-time
…visitors and employees each morning. You'll keep the front office running smoothly and support the administrative…
Added 3 days ago
OE
Receptionist (Temporary 3 weeks)
Opulence Education Group
Calgary, AB
- Part-time
Added 3 days ago
CO
Electric Utility Operations Supervisor
City of Penticton
Penticton, BC
- Full-time
Added 3 days ago
RS
Change Management Analyst
Radiant Systems Solutions, Inc
AB · Edmonton, AB
- $55 to $60 CAD / hour
- Contract
Added 3 days ago
LH
Executive Assistant - Paralegal
London Hydro
London, ON
- Full-time

Quantum Management Services Ltd.

Executive Assistant

Toronto, ON, Canada

$90,000 to $110,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $90,000 to $110,000 CAD / year
Job type: Full-time
Apply by: Nov 1, 2026
Experience: 5+ years of Executive Assistant or senior-level administrative experience supporting a Partner, executive, founder or other senior leader
Posting language: English
Posted: Oct 2, 2026

Original job description

Position: Executive Assistant
Location: Downtown Toronto - Fully On-Site
Salary: $90,000-$110,000 + Bonus
Job Type: Permanent
Posting Type: Open Vacancy

About the Opportunity

We are partnering with a highly regarded boutique litigation firm in downtown Toronto to recruit an experienced Executive Assistant to provide dedicated support to a senior Partner.

This is a true right-hand role for someone who is polished, proactive and highly organized, with the confidence to anticipate needs, manage changing priorities and take genuine ownership. The ideal candidate is adaptable and comfortable working with a direct, fast-moving and entrepreneurial personality. Experience within legal, real estate or professional services is particularly valued; however, this is fundamentally an Executive Assistant role rather than a traditional legal assistant position.

What You'll Be Doing:

- Provide dedicated, high-level executive support to a senior Partner
- Own a complex and frequently changing calendar, coordinating meetings, appointments and competing priorities
- Monitor and triage emails, calls and incoming requests, ensuring important matters are prioritized and actioned
- Proactively track deadlines, commitments and outstanding items, following up to keep priorities moving
- Act as a key point of contact and liaise professionally with clients, colleagues, external counsel and other stakeholders
- Coordinate meetings and prepare materials, information and documentation as required
- Maintain organized electronic files, records and correspondence
- Assist with administrative matters connected to the Partner's practice and broader business activities
- Anticipate needs, solve problems and take initiative without waiting to be asked
- Handle highly sensitive and confidential information with discretion

What We're Looking For:

- 5+ years of Executive Assistant or senior-level administrative experience supporting a Partner, executive, founder or other senior leader
- Experience within legal, real estate, professional services or another fast-paced, sophisticated business environment
- Previous exposure to a legal environment is highly valued, although extensive litigation experience is not required
- A proactive and resourceful approach with the ability to anticipate needs and confidently take ownership
- Exceptional organization and the ability to manage multiple moving priorities without losing sight of the details
- Strong follow-through and a natural instinct for keeping priorities organized and on track
- Confidence and composure working with a direct, fast-paced senior leader
- Polished and professional written and verbal communication skills
- Strong judgment, discretion and attention to detail
- Strong proficiency with Microsoft Office, particularly Outlook and Word

What's Offered:

- $90,000-$110,000 base salary plus bonus
- Employer-paid health benefits
- Four weeks of vacation
- Cell phone allowance
- Annual wellness spending account
- The opportunity to join a highly regarded boutique firm and work in a high-trust, high-impact role directly alongside a senior Partner

To apply, please send your resume to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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Apply About employer

More about this job

Responsibilities

Provide dedicated, high-level support to a senior Partner by managing a complex calendar, triaging communications, tracking deadlines, coordinating meetings, and maintaining organized records. Serve as a professional point of contact, handle sensitive information discreetly, and proactively anticipate needs and keep priorities moving.

Requirements

Requires 5+ years of executive assistant or senior administrative experience supporting a senior leader, ideally in legal, real estate, professional services, or another fast-paced business environment. Candidates should be highly organized and proactive, communicate professionally, exercise sound judgment and discretion, and be proficient with Microsoft Office, particularly Outlook and Word.

Skills

Executive Support
Calendar Management
Email And Call Triage
Deadline Tracking
Meeting Coordination
Client And Stakeholder Liaison
File And Records Management
Administrative Support
Prioritization
Problem-Solving
Organization
Follow-Through
Written Communication
Verbal Communication
Judgment And Discretion
Microsoft Office

Benefits

Bonus
Employer-Paid Health Benefits
Four Weeks Of Vacation
Cell Phone Allowance
Annual Wellness Spending Account

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Executive Assistant
Senior Partner
Executive Support
Legal
Litigation
Real Estate
Professional Services
Calendar Management
Outlook
Microsoft Word
Microsoft Office
Email Triage
Meeting Coordination
Deadline Tracking
Client Relations
External Counsel
Confidential Information
Electronic Files
Administrative Support
Prioritization
Stakeholder Liaison

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