Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 9, 2026

Hiring at a glance

View jobs

Open jobs: 4,890
Employers: 2,433

Advertised starting pay

Average starting payCAD / hour: $29.19Across 421 listings
Average starting payCAD / year: $72,484Across 373 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,999Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%51 listings
Hybrid: 14%692 listings
On-site: 84%4,109 listings

Not specified: 1% (38 listings)

Employers hiring include Canada Post - Postes Canada (262), HealthCareersInSask.ca (70), Chartwell (50).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

Email me new jobs Save this search

Added 3 days ago
MN
Senior Procurement Specialist
March Networks
Ottawa, ON
- Full-time
Added 3 days ago
I
Oracle-Supply Chain Manager Cloud-Lead
IBM
Calgary, AB
- $135,000 to $185,000 CAD / year
- Full-time
Added 3 days ago
I
Oracle-Supply Chain Manager Cloud-Lead
IBM
AB · Edmonton, AB
- $135,000 to $185,000 CAD / year
- Full-time
Added 3 days ago
SC
Office Administrator / Bookkeeper / HR Administrator
SCG Calgary Inc.
Calgary, AB
- Full-time
Added 3 days ago
MN
Senior Procurement Specialist
March Networks
Remote, Canada
- Full-time
- Remote
Added 3 days ago
C
Receptionist/Concierge
Chartwell
Kamloops, BC
- Full-time
Added 3 days ago
Word/Data Processing Clerk III - Administrative Assistant – ECOMD
City of Edmonton
AB
Added 3 days ago
S
Administrative Assistant
SECURE
Edmonton, AB
- Other
Added 3 days ago
MP
residential property manager
Melbourne Property Management Inc.
Toronto, ON · North York, ON
- Full-time
Added 3 days ago
I-
Recruitment & Admin Assistant
I8IS - Infiniti Software Solutions
Vaughan, ON
- Full-time
Added 3 days ago
SD
CAAVOct2026 - Casual Administrative Assistant (VHF)
School District No. 91 Nechako Lakes
Vanderhoof, BC
- Full-time
…to support the efficient and effective operation of a school office - typically in a single-person office environment. Responsibilities…
Added 3 days ago
SD
CAABLOct2026 - Casual Administrative Assistant (BL)
School District No. 91 Nechako Lakes
Vanderhoof, BC
- Full-time
…to support the efficient and effective operation of a school office - typically in a single-person office…
Added 3 days ago
DD
GROUP 4 - PART TIME ELEMENTARY SCHOOL SECRETARY (EXTERNAL)
Durham District School Board
Whitby, ON
- Part-time
Added 3 days ago
PR
Senior Property Administrator
Primaris REIT
Calgary, AB
- $60,000 to $70,000 CAD / year
- Temporary
Added 3 days ago
FN
Executive Assistant
First National Financial LP
Toronto, ON · East York, ON
- Full-time
Added 3 days ago
Indirect Materials Procurement Specialist
Trench Group GmbH
Pickering, ON · Toronto, ON
Added 3 days ago
H
Health Information Management Practitioner
HealthCareersInSask.ca
Yorkton, SK
- Full-time
Added 3 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Saint-Joachim, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a cust
Added 3 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Saint-Siméon, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a cu
Added 3 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Saint-Hilarion, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a custo
Added 3 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Beaupré, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer
Added 3 days ago
Post Office Assistant - Term - Morinville (AB)
Canada Post - Postes Canada
Morinville, AB
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office As
Added 3 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Petite-Rivière-Saint-François, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assist
Added 3 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
QC · Natashquan, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a cust
Added 3 days ago
SL
Accounting/Administrative Assistant
Sequoia Legal LLP
Victoria, BC
- Full-time

Closed listing

Quantum Management Services Ltd.

Executive Assistant

Toronto, ON, Canada

$90,000 to $110,000 CAD / year · Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: $90,000 to $110,000 CAD / year
Job type: Full-time
Closing date: Nov 1, 2026
Experience: 5+ years of Executive Assistant or senior-level administrative experience supporting a Partner, executive, founder or other senior leader
Posting language: English
Posted: Oct 2, 2026

Similar jobs hiring now

Search current openings

Original job description

Archived listing. The details below describe a past opening.

Position: Executive Assistant
Location: Downtown Toronto - Fully On-Site
Salary: $90,000-$110,000 + Bonus
Job Type: Permanent
Posting Type: Open Vacancy

About the Opportunity

We are partnering with a highly regarded boutique litigation firm in downtown Toronto to recruit an experienced Executive Assistant to provide dedicated support to a senior Partner.

This is a true right-hand role for someone who is polished, proactive and highly organized, with the confidence to anticipate needs, manage changing priorities and take genuine ownership. The ideal candidate is adaptable and comfortable working with a direct, fast-moving and entrepreneurial personality. Experience within legal, real estate or professional services is particularly valued; however, this is fundamentally an Executive Assistant role rather than a traditional legal assistant position.

What You'll Be Doing:

- Provide dedicated, high-level executive support to a senior Partner
- Own a complex and frequently changing calendar, coordinating meetings, appointments and competing priorities
- Monitor and triage emails, calls and incoming requests, ensuring important matters are prioritized and actioned
- Proactively track deadlines, commitments and outstanding items, following up to keep priorities moving
- Act as a key point of contact and liaise professionally with clients, colleagues, external counsel and other stakeholders
- Coordinate meetings and prepare materials, information and documentation as required
- Maintain organized electronic files, records and correspondence
- Assist with administrative matters connected to the Partner's practice and broader business activities
- Anticipate needs, solve problems and take initiative without waiting to be asked
- Handle highly sensitive and confidential information with discretion

What We're Looking For:

- 5+ years of Executive Assistant or senior-level administrative experience supporting a Partner, executive, founder or other senior leader
- Experience within legal, real estate, professional services or another fast-paced, sophisticated business environment
- Previous exposure to a legal environment is highly valued, although extensive litigation experience is not required
- A proactive and resourceful approach with the ability to anticipate needs and confidently take ownership
- Exceptional organization and the ability to manage multiple moving priorities without losing sight of the details
- Strong follow-through and a natural instinct for keeping priorities organized and on track
- Confidence and composure working with a direct, fast-paced senior leader
- Polished and professional written and verbal communication skills
- Strong judgment, discretion and attention to detail
- Strong proficiency with Microsoft Office, particularly Outlook and Word

What's Offered:

- $90,000-$110,000 base salary plus bonus
- Employer-paid health benefits
- Four weeks of vacation
- Cell phone allowance
- Annual wellness spending account
- The opportunity to join a highly regarded boutique firm and work in a high-trust, high-impact role directly alongside a senior Partner

To apply, please send your resume to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#twe1

About employer

More about this job

Responsibilities

Provide dedicated, high-level support to a senior Partner by managing a complex calendar, triaging communications, tracking deadlines, coordinating meetings, and maintaining organized records. Serve as a professional point of contact, handle sensitive information discreetly, and proactively anticipate needs and keep priorities moving.

Requirements

Requires 5+ years of executive assistant or senior administrative experience supporting a senior leader, ideally in legal, real estate, professional services, or another fast-paced business environment. Candidates should be highly organized and proactive, communicate professionally, exercise sound judgment and discretion, and be proficient with Microsoft Office, particularly Outlook and Word.

Skills

Executive Support
Calendar Management
Email And Call Triage
Deadline Tracking
Meeting Coordination
Client And Stakeholder Liaison
File And Records Management
Administrative Support
Prioritization
Problem-Solving
Organization
Follow-Through
Written Communication
Verbal Communication
Judgment And Discretion
Microsoft Office

Benefits

Bonus
Employer-Paid Health Benefits
Four Weeks Of Vacation
Cell Phone Allowance
Annual Wellness Spending Account

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Executive Assistant
Senior Partner
Executive Support
Legal
Litigation
Real Estate
Professional Services
Calendar Management
Outlook
Microsoft Word
Microsoft Office
Email Triage
Meeting Coordination
Deadline Tracking
Client Relations
External Counsel
Confidential Information
Electronic Files
Administrative Support
Prioritization
Stakeholder Liaison

Report this job