Find work in Canada.

320,366 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 13 mins ago
TFT - Residential Support Worker
Canadian Mental Health Association - Windsor Essex County
Windsor, ON
Temporary
In collaboration with the client, develop a goal plan relating to mental health, housing, and activities of daily living.
Added 13 mins ago
Casual - Residential Support Worker
Canadian Mental Health Association - Windsor Essex County
Windsor, ON
In collaboration with the client, develop a goal plan relating to mental health, housing, and activities of daily living.
Added 13 mins ago
Activity and Supervision Worker
The John Howard Society of North Island
Campbell River, BC
$29.22 to $33.54 CAD / hour
Part-time
Be available, upon request of the Program Manager or Assistant Program Manager, to provide after hours and weekend support to the youth.
Added 27 mins ago
Administrative Assistant
RBC Dominion Securities
Vancouver, BC
Full-time
The RBC Dominion Securities branch located in Vancouver is looking for an Administrative Assistant to provide administrative support to a successful Portfolio Management/advisory Team The…
Added 27 mins ago
Administrative Assistant 4
Vancouver Coastal Health
Vancouver, BC
Full-time
Within the context of a client centered care model and in accordance with established vision and values of the organization, the Administrative Assistant is responsible to perform…
Added 27 mins ago
Client Care Assistant
ARNWOOD VETERINARY CLINICS LIMITED
London, ON
Full-time
__vacancyopjusttionswidget.opt-Department__ Client Care Assistant
Added 28 mins ago
Administrative Assistant
Canaccord Genuity Group Inc.
Vancouver, BC
Full-time
Minimum three years of administrative, executive assistant, client service, or office coordination experience; experience in wealth management, financial services, legal, accounting, or…
Added 28 mins ago
Senior Executive Assistant
BMO
Montreal, QC · HO
Full-time
BMO Capital Markets is a leading, full-service financial services provider. We offer corporate and investment banking, treasury management, as well as research and advisory services to…
Added 28 mins ago
Assistant Manager, Structured Finance/Settlements & Clearing (GWO)
Scotiabank
Toronto, ON
Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
Added 28 mins ago
Assistant Manager - Alliston Branch, Ontario
Scotiabank
Alliston, ON
As the Assistant Manager, you will lead and oversee the overall success of the Retail Sales and Customer Service teams in a Canadian Bank branch. You will work to ensure business…
Added 43 mins ago
Program Assistant Carling Adult Day Program (Full Time Term)
Carefor Health & Community Services
Ottawa, ON
Full-time · Temporary
Carefor is Eastern Ontario’s largest home care and community support services not-for-profit, with over 1,200 employees operating in Eastern Counties, Ottawa, and Pembroke-Renfrew County.…
Added 43 mins ago
Assistant Branch Manager
Royal Bank of Canada
Saskatoon, SK
Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 43 mins ago
Administrative Assistant
Royal Bank of Canada
Trois-Rivières, QC
Full-time
…join our leading wealth management firm as an Administrative…
Added 57 mins ago
General Service Employee
Westerner Park
Red Deer, AB
Full-time
Collaborate with Supervisors, Client Services, and Managers to address client requests, find solutions, and maintain high service standards
Added 57 mins ago
Administrative Assistant - Health Promotion-EN
Canadian Forces Morale and Welfare Services
Kingston, ON
$21.56 to $30.96 CAD / hour
Full-time
At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their…
Added 57 mins ago
Paralegal
Fidelis Law Droit
Moncton, NB
Full-time
Our dedicated team collaborates closely with healthcare providers to ensure prompt access to medical services, allowing our clients to focus on what matters most- their families and their…
Added 57 mins ago
Assistant Manager, Middle Office
Apex Group Ltd
Mississauga, ON
$100,000 to $120,000 CAD / year
Full-time
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team…
Added 1 hour ago
Assistant Branch Operations Manager
RBC
Winnipeg, MB
Full-time
The RBC Dominion Securities Management team located in Winnipeg is looking for an Assistant Branch Operations Manager to join their team. A leadership position within the branch network,…
Added 1 hour ago
Administrative Assistant
RBC
Trois-Rivières, QC
Full-time
…join our leading wealth management firm as an Administrative…
Added 1 hour ago
Assistant Branch Manager
RBC
Saskatoon, SK
Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 1 hour ago
Administrative Assistant
RBC
Vancouver, BC
Full-time
The RBC Dominion Securities branch located in Vancouver is looking for an Administrative Assistant to provide administrative support to a successful Portfolio Management/advisory Team The…
Added 1 hour ago
Retail Associate, PT - Nike Marche Central
Nike
Montreal, QC · NFS CA MARCHE CENTRAL
Part-time
Avoir une personnalité enthousiaste et passionnée, bien connaître les produits et services NIKE, afin de répondre au mieux aux besoins des client·e·s
Added 1 hour ago
Fitness Instructor, SMART Program - Casual
VON Canada (Ontario)
Hamilton, ON
From $18.5 CAD / hour
…Supervisors, Kinesiologist, other Fitness Instructors and Program Assistant to ensure client and program needs are addressed appropriately and to support client…
Added 1 hour ago
Assistant Branch Manager II
TD
Orleans, ON · Ottawa, ON
Full-time
…service transactions and providing information and advice on services, products, and solutions to existing or prospective TD customers. At the branch, we understand customer needs and…
Added 1 hour ago
Assistant Branch Operations Manager
Royal Bank of Canada
Winnipeg, MB
Full-time
The RBC Dominion Securities Management team located in Winnipeg is looking for an Assistant Branch Operations Manager to join their team. A leadership position within the branch network,…

Quantum Management Services Ltd.

Executive Assistant

Toronto, ON, Canada

Pay: $90,000 to $110,000 CAD / year
Job type: Full-time
Apply by: Nov 1, 2026
Experience: 5+ years of Executive Assistant or senior-level administrative experience supporting a Partner, executive, founder or other senior leader
Posting language: English
Posted: Oct 2, 2026

Apply About employer

Applications open in a new tab.

Original job description

Position: Executive Assistant
Location: Downtown Toronto - Fully On-Site
Salary: $90,000-$110,000 + Bonus
Job Type: Permanent
Posting Type: Open Vacancy

About the Opportunity

We are partnering with a highly regarded boutique litigation firm in downtown Toronto to recruit an experienced Executive Assistant to provide dedicated support to a senior Partner.

This is a true right-hand role for someone who is polished, proactive and highly organized, with the confidence to anticipate needs, manage changing priorities and take genuine ownership. The ideal candidate is adaptable and comfortable working with a direct, fast-moving and entrepreneurial personality. Experience within legal, real estate or professional services is particularly valued; however, this is fundamentally an Executive Assistant role rather than a traditional legal assistant position.

What You'll Be Doing:

- Provide dedicated, high-level executive support to a senior Partner
- Own a complex and frequently changing calendar, coordinating meetings, appointments and competing priorities
- Monitor and triage emails, calls and incoming requests, ensuring important matters are prioritized and actioned
- Proactively track deadlines, commitments and outstanding items, following up to keep priorities moving
- Act as a key point of contact and liaise professionally with clients, colleagues, external counsel and other stakeholders
- Coordinate meetings and prepare materials, information and documentation as required
- Maintain organized electronic files, records and correspondence
- Assist with administrative matters connected to the Partner's practice and broader business activities
- Anticipate needs, solve problems and take initiative without waiting to be asked
- Handle highly sensitive and confidential information with discretion

What We're Looking For:

- 5+ years of Executive Assistant or senior-level administrative experience supporting a Partner, executive, founder or other senior leader
- Experience within legal, real estate, professional services or another fast-paced, sophisticated business environment
- Previous exposure to a legal environment is highly valued, although extensive litigation experience is not required
- A proactive and resourceful approach with the ability to anticipate needs and confidently take ownership
- Exceptional organization and the ability to manage multiple moving priorities without losing sight of the details
- Strong follow-through and a natural instinct for keeping priorities organized and on track
- Confidence and composure working with a direct, fast-paced senior leader
- Polished and professional written and verbal communication skills
- Strong judgment, discretion and attention to detail
- Strong proficiency with Microsoft Office, particularly Outlook and Word

What's Offered:

- $90,000-$110,000 base salary plus bonus
- Employer-paid health benefits
- Four weeks of vacation
- Cell phone allowance
- Annual wellness spending account
- The opportunity to join a highly regarded boutique firm and work in a high-trust, high-impact role directly alongside a senior Partner

To apply, please send your resume to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#twe1

Apply About employer

More about this job

Responsibilities

Provide dedicated, high-level support to a senior Partner by managing a complex calendar, triaging communications, tracking deadlines, coordinating meetings, and maintaining organized records. Serve as a professional point of contact, handle sensitive information discreetly, and proactively anticipate needs and keep priorities moving.

Requirements

Requires 5+ years of executive assistant or senior administrative experience supporting a senior leader, ideally in legal, real estate, professional services, or another fast-paced business environment. Candidates should be highly organized and proactive, communicate professionally, exercise sound judgment and discretion, and be proficient with Microsoft Office, particularly Outlook and Word.

Skills

Executive Support
Calendar Management
Email And Call Triage
Deadline Tracking
Meeting Coordination
Client And Stakeholder Liaison
File And Records Management
Administrative Support
Prioritization
Problem-Solving
Organization
Follow-Through
Written Communication
Verbal Communication
Judgment And Discretion
Microsoft Office

Benefits

Bonus
Employer-Paid Health Benefits
Four Weeks Of Vacation
Cell Phone Allowance
Annual Wellness Spending Account

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Executive Assistant
Senior Partner
Executive Support
Legal
Litigation
Real Estate
Professional Services
Calendar Management
Outlook
Microsoft Word
Microsoft Office
Email Triage
Meeting Coordination
Deadline Tracking
Client Relations
External Counsel
Confidential Information
Electronic Files
Administrative Support
Prioritization
Stakeholder Liaison

Report this job