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Added 7 mins ago
MJ
Financial Analyst - Mental Health & Addictions
Manufacturing Job Site
Thunder Bay, ON
- Full-time
Presents financial and statistical information to leadership and collaborates with Ontario Health, program teams, and partner organizations to meet reporting and funding requirements.
Added 7 mins ago
BR
Sr. Marketing Manager (18 month contract)
Brookfield Residential
Calgary, AB
- Full-time
Partner with internal teams and agency partners to develop and execute content marketing and social media strategies that support business and brand objectives.
Added 7 mins ago
SC
Director - Design & Construction
Staples Canada
Richmond Hill, ON
- $125,300 to $156,600 USD / year
- Full-time
Partner on the creation of and lead the execution of the construction, design and engineering strategy and related initiatives, in consideration of business priorities and objectives.
Added 22 mins ago
M
Gestionnaire de compte de réussite client / Customer Success Account Manager
Microsoft
Montreal, QC
- Full-time
Added 22 mins ago
U
Revenue Marketing Program Manager / Gestionnaire des programmes de marketing des revenus
UKG
Remote, Canada
- Full-time
- Remote
Partner with Canadian Sales and Business Development leaders to define target account lists, buying groups, pipeline priorities, plays, and expected outcomes.
Added 22 mins ago
U
Sr Customer Success Manager - Bilingual (French/English) / Gestionnaire principal de la réussite client - Bilingue (français/anglais)
UKG
Remote, Canada
- Full-time
- Remote
…end their days with our workforce operating platform. Helping people get paid, grow in their careers, and shape the future of their industries. That’s what we…
Added 22 mins ago
A
Associate Director-AI&Data
Accenture
Ottawa, ON · Montreal, QC
- Full-time
…- systems nobody fully understands, knowledge that lives in people rather than in artifacts, architectures never designed for autonomous software to act inside them, and no safe way to let…
Added 36 mins ago
K
Enterprise Account Executive
Kindsight
Canada
- Full-time
Craft and deliver compelling narratives that connect Kindsight's platform to each organization's fundraising goals and business outcomes.
Added 36 mins ago
ML
Area HR Manager
Matrix Logistics Services Limited
Mississauga, ON
- Full-time
Do you enjoy working in a team environment providing strategic counsel and advisory services to leaders on business- and people-related issues? Do you take an energetic and influential…
Added 36 mins ago
D
Client Account Manager (12 Month Contract)
Deloitte
Toronto, ON
- Full-time
At Deloitte, our Purpose is to make an impact that matters. We exist to inspire and help our people, organizations, communities, and countries to thrive by building a better future. Our…
Added 36 mins ago
M
Creative Copywriter
Monks
Toronto, ON
- Full-time
Partner closely with designers and art directors to ensure that copy and visuals work together seamlessly.
Added 36 mins ago
MG
Director, Legal & Loan Operations
MarshallZehr Group Inc.
Waterloo, ON
- $110,000 to $130,000 CAD / year
- Full-time
…the designated decision-makers, subject to required lender or partner…
Added 37 mins ago
T
Customer Experience Associate
TD
Duncan, BC
- Part-time
…job-related knowledge, geographic location, and other specific business and organizational…
Added 37 mins ago
T
Customer Experience Associate
TD
Toronto, ON
- Part-time
…job-related knowledge, geographic location, and other specific business and organizational…
Added 37 mins ago
C
Hourly Cashier The Rec Room Roundhouse - Seasonal
Cineplex
Toronto, ON · Roundhouse The Rec Room
- Part-time
…Additionally, Cineplex operates a location based entertainment business through Canada’s newest destination for ‘Eats & Entertainment’ (The Rec Room), and will also be opening new complexes…
Added 51 mins ago
BH
Sr. Safety Advisor
BC Hydro
Prince George, BC
- $109,700 to $138,700 CAD / year
- Full-time
Work with applicable business partner(s) to respond to public/third party safety risks associated with BC Hydro’s infrastructure, to ensure safe interactions with power lines and electrical…
Added 51 mins ago
A
Account Specialist
Aon
Halifax, NS
- Full-time
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
Added 51 mins ago
S
Toronto - Development - Senior Manager- Real Estate
Subway
Toronto, ON
- Full-time
At Subway, we are not standing still. We are building. This is a business focused on what matters most: growing franchisee profitability, strengthening our brand and creating long-term…
Added 52 mins ago
WT
Senior Software Developer (Front End), Trading
Wealthsimple Technologies
Remote, Canada
- $151,200 to $189,000 CAD / year
- Full-time
- Remote
Partner closely with Product and Design to clarify goals, surface trade-offs, and deliver outcomes, not just features
Added 1 hour ago
AS
Applied Scientist II, Alexa Daily Essentials Science and Analytics
Amazon Science
Vancouver, BC
- Full-time
…for customer-facing features used by hundreds of millions of people daily. Our team applies foundation models in novel ways - designing agentic systems that reason, plan, and act…
Added 1 hour ago
TH
Operations Assistant Manager- 7024 Barrie
The Home Depot Canada
Barrie, ON
- Full-time
…responsibility for freight handling in “Day Freight” Stores. OAMs partner with Store Manager and other ASMs to develop strategies and objectives to drive sales and profitability develop…
Added 1 hour ago
IC
Talent Acquisition Supervisor- EN
IAMGOLD Corporation
Gogama, ON
- Full-time
Partner with business leaders to identify workforce needs, anticipate capability gaps, and develop proactive talent pipelines and recruitment plans aligned with operational and strategic…
Added 1 hour ago
AD
Diagnostic Sales Manager (Ottawa, ON)
Antech Diagnostics
Ottawa, ON
- Full-time
We understand that the world we want tomorrow starts with how we do business today, and that’s why we’re inspired to make A Better World for Pets. Antech is comprised of a diverse team of…
Added 1 hour ago
VR
Director, Corporate Partnerships
Vancouver Rise FC
Vancouver, BC
- Full-time
…organization, working closely with Finance, Marketing, Legal, Business Intelligence, Ticketing Sales & Service, Community & Social Impact, People & Culture, and…
Added 1 hour ago
A
Senior Legal Counsel
AtkinsRéalis
Montreal, QC
- Full-time
AtkinsRéalis is seeking a highly skilled, pragmatic and business-minded lawyer to join its Canada Legal Affairs team as Senior Legal Counsel.

Quantum Management Services Ltd.

Executive Assistant

Toronto, ON, Canada

$90,000 to $110,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $90,000 to $110,000 CAD / year
Job type: Full-time
Apply by: Nov 1, 2026
Experience: 5+ years of Executive Assistant or senior-level administrative experience supporting a Partner, executive, founder or other senior leader
Posting language: English
Posted: Oct 2, 2026

Original job description

Position: Executive Assistant
Location: Downtown Toronto - Fully On-Site
Salary: $90,000-$110,000 + Bonus
Job Type: Permanent
Posting Type: Open Vacancy

About the Opportunity

We are partnering with a highly regarded boutique litigation firm in downtown Toronto to recruit an experienced Executive Assistant to provide dedicated support to a senior Partner.

This is a true right-hand role for someone who is polished, proactive and highly organized, with the confidence to anticipate needs, manage changing priorities and take genuine ownership. The ideal candidate is adaptable and comfortable working with a direct, fast-moving and entrepreneurial personality. Experience within legal, real estate or professional services is particularly valued; however, this is fundamentally an Executive Assistant role rather than a traditional legal assistant position.

What You'll Be Doing:

- Provide dedicated, high-level executive support to a senior Partner
- Own a complex and frequently changing calendar, coordinating meetings, appointments and competing priorities
- Monitor and triage emails, calls and incoming requests, ensuring important matters are prioritized and actioned
- Proactively track deadlines, commitments and outstanding items, following up to keep priorities moving
- Act as a key point of contact and liaise professionally with clients, colleagues, external counsel and other stakeholders
- Coordinate meetings and prepare materials, information and documentation as required
- Maintain organized electronic files, records and correspondence
- Assist with administrative matters connected to the Partner's practice and broader business activities
- Anticipate needs, solve problems and take initiative without waiting to be asked
- Handle highly sensitive and confidential information with discretion

What We're Looking For:

- 5+ years of Executive Assistant or senior-level administrative experience supporting a Partner, executive, founder or other senior leader
- Experience within legal, real estate, professional services or another fast-paced, sophisticated business environment
- Previous exposure to a legal environment is highly valued, although extensive litigation experience is not required
- A proactive and resourceful approach with the ability to anticipate needs and confidently take ownership
- Exceptional organization and the ability to manage multiple moving priorities without losing sight of the details
- Strong follow-through and a natural instinct for keeping priorities organized and on track
- Confidence and composure working with a direct, fast-paced senior leader
- Polished and professional written and verbal communication skills
- Strong judgment, discretion and attention to detail
- Strong proficiency with Microsoft Office, particularly Outlook and Word

What's Offered:

- $90,000-$110,000 base salary plus bonus
- Employer-paid health benefits
- Four weeks of vacation
- Cell phone allowance
- Annual wellness spending account
- The opportunity to join a highly regarded boutique firm and work in a high-trust, high-impact role directly alongside a senior Partner

To apply, please send your resume to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#twe1

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More about this job

Responsibilities

Provide dedicated, high-level support to a senior Partner by managing a complex calendar, triaging communications, tracking deadlines, coordinating meetings, and maintaining organized records. Serve as a professional point of contact, handle sensitive information discreetly, and proactively anticipate needs and keep priorities moving.

Requirements

Requires 5+ years of executive assistant or senior administrative experience supporting a senior leader, ideally in legal, real estate, professional services, or another fast-paced business environment. Candidates should be highly organized and proactive, communicate professionally, exercise sound judgment and discretion, and be proficient with Microsoft Office, particularly Outlook and Word.

Skills

Executive Support
Calendar Management
Email And Call Triage
Deadline Tracking
Meeting Coordination
Client And Stakeholder Liaison
File And Records Management
Administrative Support
Prioritization
Problem-Solving
Organization
Follow-Through
Written Communication
Verbal Communication
Judgment And Discretion
Microsoft Office

Benefits

Bonus
Employer-Paid Health Benefits
Four Weeks Of Vacation
Cell Phone Allowance
Annual Wellness Spending Account

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Executive Assistant
Senior Partner
Executive Support
Legal
Litigation
Real Estate
Professional Services
Calendar Management
Outlook
Microsoft Word
Microsoft Office
Email Triage
Meeting Coordination
Deadline Tracking
Client Relations
External Counsel
Confidential Information
Electronic Files
Administrative Support
Prioritization
Stakeholder Liaison

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