Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 9, 2026

Hiring at a glance

View jobs

Open jobs: 4,791
Employers: 2,358

Advertised starting pay

Average starting payCAD / hour: $29.08Across 390 listings
Average starting payCAD / year: $72,584Across 369 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,988Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%52 listings
Hybrid: 14%681 listings
On-site: 84%4,022 listings

Not specified: 1% (36 listings)

Employers hiring include Canada Post - Postes Canada (258), HealthCareersInSask.ca (64), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 3 days ago
TM
Receptionist / Réceptionniste
The Maples Group (Financial Services)
Montreal, QC
- Full-time
Added 3 days ago
A
Managing Director, Head of External Partnerships, Public Equities
AIMCo
Calgary, AB
- Full-time
Added 3 days ago
Canpath Research Access & Contracts Officer
University of Toronto
Toronto, ON
Added 3 days ago
Administrative Assistant I
City of Edmonton
AB
Added 3 days ago
F
administrative assistant
Fibrobec
Beloeil, QC
- Full-time
Added 3 days ago
A
Office Administrator
Armco
Montreal, QC
- Full-time
We are currently looking for a bilingual Office Administrator to join our Armco team. The Office Administrator supports the efficient day-to-day operation of the Armco office. This role…
Added 3 days ago
CI
Executive Assistant, Infrastructure
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
Added 3 days ago
R
Executive Assistant
RBC
Toronto, ON
- Full-time
Added 3 days ago
R
Product Management Analyst
RBC
Toronto, ON · Bedford, QC · Halifax, NS
- Full-time
As part of the Product Management Team within the Chief Data Office (CDO), we're seeking someone to help support data and business analytics activities, as well as the development of data…
Added 3 days ago
PP
administrative officer
Pita Pit
Brandon, MB
- Full-time
Added 3 days ago
T
Executive Assistant
TruStage
ON · Ontario, Canada
- Full-time
Added 3 days ago
TS
IT Asset Management Analyst
The Salvation Army Canada and Bermuda Territory
Toronto, ON · Territorial Headquarters
- Full-time
Added 3 days ago
C&
Parking Coordinator
Cushman & Wakefield
Saskatoon, SK
- Full-time
Added 3 days ago
CA
Receptionist
Capital Automotive Group
Regina, SK · Mercedes-Benz
- Full-time
Added 3 days ago
HC
Reception/Office Clerk (2026-496-HQPS-303) - EA
Hastings County
Belleville, ON
- Full-time
…inquiries, supporting scheduling activities, and performing general office duties to support the efficient operation of the…
Added 3 days ago
LP
Student Research Assistant – Centre for Public Safety Applied Research (CPSAR)
Lethbridge Polytechnic
Lethbridge, AB
- Internship
Added 3 days ago
1
Dental Office Manager
123Dentist
Calgary, AB
- Full-time
Added 3 days ago
SR
Administrative Assistant
Swim Recruiting
Calgary, AB
- Contract
Onsite contract opportunity supporting appeal hearings, case administration and decision preparation for an Alberta public-sector tribunal.
Added 3 days ago
GZ
Gestionnaire Immobilier/Property Manager
Gestion Zagora
Quebec, QC
- Full-time
Added 3 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Grenfell, SK
Added 3 days ago
Unit Clerk
HealthCareersInSask.ca
Wolseley, SK
Added 3 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
Added 3 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Teslin, YT
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who
Added 3 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Tofino, BC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assi
Added 3 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Keremeos, BC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office As

Quantum Management Services Ltd.

Executive Assistant

Toronto, ON, Canada

Hybrid

$90,000 to $100,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $90,000 to $100,000 CAD / year
Job type: Full-time
Workplace: Hybrid
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

Position: Executive Assistant
Location: Downtown Toronto, ON
Salary: $90,000 - $100,000
Job Type: Full-time Permanent
Work Arrangement: Hybrid
Posting Type: Open Vacancy

Our client, a well-established investment firm located in downtown Toronto, is seeking an experienced Executive Assistant to provide high-level administrative support to a Senior Vice President and Vice President.

This is an excellent opportunity for a polished and highly organized Executive Assistant who enjoys working in a professional, fast-paced environment and partnering closely with senior leaders. The successful candidate will be proactive, detail-oriented, and confident managing complex schedules, competing priorities, and sensitive information with discretion.

You will play an important role in keeping day-to-day priorities organized, anticipating needs, and ensuring the executives you support are able to operate effectively.

Key Responsibilities:

- Provide dedicated executive support to a Senior Vice President and Vice President
- Manage complex calendars, meetings, appointments, and scheduling priorities
- Coordinate internal and external meetings, including preparation of materials as required
- Arrange travel and prepare detailed itineraries
- Manage expenses, invoices, and related administrative documentation
- Prepare, format, proofread, and edit correspondence, presentations, reports, and other materials
- Monitor upcoming deadlines, follow up on outstanding items, and help keep priorities on track
- Liaise professionally with internal stakeholders, clients, and external contacts
- Maintain confidential records and handle sensitive information with discretion
- Support meetings, events, and other departmental initiatives as required
- Anticipate executive needs and proactively manage administrative priorities
- Provide additional administrative and project support as needed

What We're Looking For:

- Several years of Executive Assistant or senior administrative support experience
- Financial services, investment, professional services, or corporate experience would be an asset
- Excellent written and verbal communication skills
- Advanced proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel
- Strong organizational skills with excellent attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Professional, polished, and confident communication style
- Strong judgment, discretion, and ability to handle confidential information
- Proactive approach with the ability to anticipate needs and work independently

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

Apply About employer

More about this job

Responsibilities

Provide high-level administrative support to a Senior Vice President and Vice President, including managing complex calendars, meetings, travel, expenses, and executive correspondence. Handle confidential information, track deadlines, coordinate with stakeholders, and proactively support meetings, events, and departmental priorities.

Requirements

Several years of executive assistant or senior administrative support experience are required; experience in financial services, investment, professional services, or corporate settings is an asset. Candidates should have strong communication and organizational skills, advanced Microsoft Office proficiency, discretion, attention to detail, and the ability to manage competing priorities independently.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Management
Document Preparation
Proofreading And Editing
Deadline Tracking
Stakeholder Communication
Confidential Information Handling
Event Support
Project Support
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Executive Assistant
Investment Firm
Financial Services
Senior Administrative Support
Executive Support
Calendar Management
Meeting Coordination
Travel Itineraries
Expense Management
Invoices
Correspondence
Presentations
Reports
Deadline Tracking
Confidential Records
Stakeholder Relations
Microsoft Office
Outlook
Word
PowerPoint
Excel
Administrative Support
Project Support
Hybrid Work
Downtown Toronto

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