Executive Assistant

Position: Executive Assistant
Location: Downtown Toronto, ON
Salary: $90,000 - $100,000
Job Type: Full-time Permanent
Work Arrangement: Hybrid
Posting Type: Open Vacancy

Our client, a well-established investment firm located in downtown Toronto, is seeking an experienced Executive Assistant to provide high-level administrative support to a Senior Vice President and Vice President.

This is an excellent opportunity for a polished and highly organized Executive Assistant who enjoys working in a professional, fast-paced environment and partnering closely with senior leaders. The successful candidate will be proactive, detail-oriented, and confident managing complex schedules, competing priorities, and sensitive information with discretion.

You will play an important role in keeping day-to-day priorities organized, anticipating needs, and ensuring the executives you support are able to operate effectively.

Key Responsibilities:

- Provide dedicated executive support to a Senior Vice President and Vice President
- Manage complex calendars, meetings, appointments, and scheduling priorities
- Coordinate internal and external meetings, including preparation of materials as required
- Arrange travel and prepare detailed itineraries
- Manage expenses, invoices, and related administrative documentation
- Prepare, format, proofread, and edit correspondence, presentations, reports, and other materials
- Monitor upcoming deadlines, follow up on outstanding items, and help keep priorities on track
- Liaise professionally with internal stakeholders, clients, and external contacts
- Maintain confidential records and handle sensitive information with discretion
- Support meetings, events, and other departmental initiatives as required
- Anticipate executive needs and proactively manage administrative priorities
- Provide additional administrative and project support as needed

What We're Looking For:

- Several years of Executive Assistant or senior administrative support experience
- Financial services, investment, professional services, or corporate experience would be an asset
- Excellent written and verbal communication skills
- Advanced proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel
- Strong organizational skills with excellent attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Professional, polished, and confident communication style
- Strong judgment, discretion, and ability to handle confidential information
- Proactive approach with the ability to anticipate needs and work independently

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

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