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Added 5 mins ago
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Branch Assistant
CIBC
Thornhill, ON
- Full-time
…clientele. As a Branch Assistant, you will provide ongoing support to the branch manager and their team through managing the reception area of the Wood Gundy branch and provide excellent…
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Senior Financial Analyst, Capital Markets Accounting
CIBC
Toronto, ON
- Full-time
…accounting and financial reporting. Reporting to the Senior Manager of Capital Markets Accounting, the Senior Financial Analyst’s primary responsibility is to ensure the accuracy and…
Added 5 mins ago
C
Branch Assistant (12 month contract)
CIBC
Toronto, ON
- Full-time
…clientele. As a Branch Assistant, you will provide ongoing support to the branch manager and their team through managing the reception area of the Wood Gundy branch and provide excellent…
Added 5 mins ago
C
Branch Administrator-Technology
CIBC
Vancouver, BC
- Full-time
…a Branch Administrator-Technology, you will provide ongoing support to the Branch Manager and their team through managing the technology and hardware of the Wood Gundy branch and provide…
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Medical Secretary
HealthCaringKW
Kitchener, ON
- Full-time
Perform administrative support duties according to established
Added 5 mins ago
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Technical Lead Manager, ML Dataset Platform
Waabi
Toronto, ON
- $200,000 to $280,000 USD / year
- Full-time
Lead and grow the ML Dataset Platform team as both its technical lead and people manager: set the technical direction, define the roadmap, hire, and mentor engineers.
Added 5 mins ago
AM
Machine Learning Project Manager
Alberta Machine Intelligence Institute
Edmonton, AB
- Full-time
…problems and challenges? If so, then join us as an ML Project Manager to have a real impact in businesses in Alberta and beyond by helping them adopt and implement AI and ML…
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Senior Director, Business Transformation, Trust Co.
BMO
Toronto, ON · FCP
- Full-time
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Junior Operator, Data Centre
BMO
Barrie, ON · BCC
- Full-time
…of contact to provide emergency and operational engineering support and resolve complex issues for Critical Environments infrastructure and uphold system…
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Manager, Sustainability Disclosure & Impact
BMO
Toronto, ON · FCP
- Full-time
…impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth…
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Senior Director, Business Enablement, Trust Co.
BMO
Toronto, ON · FCP
- Full-time
…operational processes, and continuous improvement initiatives that support growth and service…
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Registered Nurse - Interventional Angiography
St. Joseph's Healthcare Hamilton
Hamilton, ON · Charlton Campus
- Part-time
…Medical Radiation Technologists Nurses Clerical Staff and other Support Staff. The Diagnostic Services Department supports a continuous learning…
Added 21 mins ago
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Manager, Software Engineering & AI
Loblaw Companies Limited
Brampton, ON · Toronto, ON
- Full-time
We are looking for an experienced AI Engineering Manager to lead a multidisciplinary team of AI engineers, frontend developers, and backend developers. The team builds internal AI agents,…
Added 21 mins ago
Procurement and Inventory Coordinator
UFA Co-operative Ltd.
AB · Red Deer County, AB
Reporting to the Service Manager, the Procurement & Inventory Coordinator supports procurement, inventory management, and supplier relationship activities across our Petroleum and Service…
Added 21 mins ago
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Senior Building Consultant
EllisDon
Edmonton, AB
- Full-time
Lead or support catastrophe assignments involving major losses or portfolios of affected properties.
Added 21 mins ago
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Senior Building Consultant
EllisDon
Calgary, AB
- Full-time
Lead or support catastrophe assignments involving major losses or portfolios of affected properties.
Added 21 mins ago
General Duty Nurse (N2) - Emergency - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 21 mins ago
General Duty Nurse (N2) - Emergency - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 21 mins ago
Registered Nurse (N2) - Urgent Care - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 21 mins ago
Nurse 2 - 3E Palliative Care
Winnipeg Regional Health Authority
Winnipeg, MB
…People We Serve, and their chosen Care Partners to enhance and support a positive living and care experience. We also focus on creating a healthy working environment for staff to support…
Added 21 mins ago
Registered Nurse, WNHP Resource Pool
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the program Manager, the Resource Nurse is responsible and accountable for the application of current theory and research in the delivery of family-centred patient care…
Added 21 mins ago
Registered Nurse, Family Newborn Care Unit
Nova Scotia Health and IWK Health
Halifax, NS
…to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we…
Added 21 mins ago
Registered Nurse, Family Newborn Care Unit
Nova Scotia Health and IWK Health
Halifax, NS
…to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we…
Added 21 mins ago
Sales Representative, Local Media
Bell
St. John's, NL
…(backed by the most extensive research, marketing and creative support in the country) you will represent Canada’s largest media supplier to craft effective, results-oriented solutions and…
Added 21 mins ago
C
Community General Manager, Imperial Service
CIBC
Fredericton, NB
- Full-time
…solutions to meet our clients goals. As a Community General Manager (CGM), Imperial Service, you will build a capable and motivated team through proactive talent management. You will be…

Quantum Management Services Ltd.

Executive Assistant & Office Manager

Toronto, ON, Canada
North York, ON, Canada

$75,000 CAD / year · Full-time

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Job details

Pay: $75,000 CAD / year
Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Position: Executive Assistant & Office Manager
Location: North York, ON (Fully On-Site)
Salary: $75,000 + Bonus
Position Type: Full-time, Permanent
Posting Type: Open vacancy

Be at the Centre of Something Exciting

Join a growing Canadian business backed by an established global leader in medical aesthetics. We're seeking an energetic, polished and highly organized Executive Assistant & Office Manager to work closely with senior leadership and keep a busy, client-facing office running smoothly.

This is a hands-on opportunity for someone who enjoys variety, takes initiative and wants to make a visible contribution as the Canadian team expands.

What You'll Do:

- Provide proactive executive support, including calendars, correspondence, meetings, documents and presentations.
- Coordinate business travel, accommodations and itineraries for executives and employees.
- Oversee daily office operations, supplies, facilities, vendors and general administration.
- Welcome clients and visitors; serve as a professional point of contact for internal and external stakeholders.
- Organize corporate events, educational sessions, national sales meetings and international executive visits.
- Anticipate needs, solve problems and improve administrative processes and office efficiency.

What We're Looking For:

- 3+ years in an Executive Assistant, senior administration, Office Manager or similar role, including support to senior leadership.
- Exceptional organization, prioritization, attention to detail and follow-through.
- Polished written and verbal communication; confidence engaging executives, clients and colleagues.
- A personable, energetic, discreet and resourceful professional who works independently and collaboratively.
- Flexibility, sound judgment and enthusiasm for wearing multiple hats in a growing business.
- Healthcare, medical aesthetics or other client-facing industry experience is an asset, not a requirement.

Work Environment & Schedule

100% on-site in North York (Toronto), with ample parking and convenient public transit access. Monday-Friday, typically 9:00 a.m.-5:00 p.m., with occasional evening flexibility for executive visits, corporate events and special initiatives.

Why Join?

Enjoy direct exposure to senior leadership, international colleagues and industry professionals; a varied role spanning executive support, events and office management; and the opportunity to grow with an expanding Canadian organization.

Ready to make your mark? If you're the person who keeps everything moving and makes others more effective, we'd love to hear from you.

Please send your resume in Word version to angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

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More about this job

Responsibilities

Provide proactive administrative and executive support, including managing calendars, correspondence, meetings, documents, presentations, and travel. Oversee office operations and welcome visitors, while coordinating corporate events and improving administrative processes and office efficiency.

Requirements

Applicants need at least three years of experience in executive assistance, senior administration, office management, or a similar role, including support for senior leadership. Strong organization, prioritization, attention to detail, communication, discretion, initiative, and flexibility are required; healthcare or medical aesthetics experience is an asset.

Skills

Executive Support
Calendar Management
Correspondence
Meeting Coordination
Document Preparation
Presentation Preparation
Travel Coordination
Office Management
Facilities Management
Vendor Coordination
Event Planning
Written Communication
Verbal Communication
Organization
Prioritization
Problem-Solving

Visa sponsorship

Not detected in the job text

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Executive Assistance
Office Management
Senior Leadership
Calendar Management
Correspondence
Meeting Coordination
Document Preparation
Presentation Preparation
Business Travel
Travel Itineraries
Office Operations
Facilities
Vendor Management
General Administration
Client Relations
Stakeholder Communication
Corporate Events
Educational Sessions
National Sales Meetings
Process Improvement
Office Efficiency
Medical Aesthetics
Healthcare
Executive Visits

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