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Branch Assistant
CIBC
Thornhill, ON
- Full-time
CIBC’s Wood Gundy team is the full-service brokerage division of CIBC serving our high net worth clientele. As a Branch Assistant, you will provide ongoing support to the branch manager and…
Added 4 mins ago
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Branch Assistant (12 month contract)
CIBC
Toronto, ON
- Full-time
CIBC’s Wood Gundy team is the full-service brokerage division of CIBC serving our high net worth clientele. As a Branch Assistant, you will provide ongoing support to the branch manager and…
Added 4 mins ago
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Medical Secretary
HealthCaringKW
Kitchener, ON
- Full-time
Medical Secretary certificate or Medical Office Assistant or equivalent relevant work experience.
Added 4 mins ago
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Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Sherbrooke, QC
- Part-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 4 mins ago
CT
Assistant Manager, Operations, Hoover Park Drive
Canadian Tire Corporation
Stouffville, ON
- Full-time
Added 4 mins ago
BU
Instructor SSAS 5V83 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
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Continuing Care Assistant
HealthCareersInSask.ca
North Battleford, SK
- Part-time
Added 4 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Battleford, SK
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Assisted Daily Living Recreation Worker
HealthCareersInSask.ca
Imperial, SK
Applicant must at least meet minimum requirement, Continuing Care Assistant certificate.
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Adjointe juridique
LifeWorks
Montreal, QC
- Full-time
Added 19 mins ago
Hospitality Services Assistant
University of Guelph
Chatham-Kent, ON · Ridgetown, ON
Join Our Team as a Hospitality Services Assistant! Are you passionate about hospitality and exceptional customer service? The University of Guelph, Ridgetown Campus, is looking for…
Added 20 mins ago
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SQFP Assistant
Omega Protein Inc
St. Stephen, NB
- Full-time
As the SQFP Assistant, you will be supporting the SQFP by being the champion for maintaining food safety and quality
Added 20 mins ago
Pharmacy Assistant
Winnipeg Regional Health Authority
Steinbach, MB
Reporting to the Director of Pharmacy and Manager of Pharmacy, the Pharmacy Assistant supports the drug distribution services of Pharmacy Departments in the region through the performance…
Added 20 mins ago
GE
Administrative Assistant
GFL Environmental Inc.
Nanaimo, BC
- Full-time
Job Summary: The Administrative Assistant will provide administrative support to the branch with regards to Company communications, report preparation, correspondence, and the maintenance…
Added 20 mins ago
SB
Aircraft Detailer
Skyservice Business Aviation
Mississauga, ON
- Full-time
Added 20 mins ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Communications and Public Affairs, the Communications Assistant plays a key role in executing on a number of communications tactics for both sites of the Brant…
Added 20 mins ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 20 mins ago
CO
Public Educator - Fire Inspector (Time Duration)
City of Chilliwack
Chilliwack, BC
- Full-time
…performance is subject to review, inspection and evaluation by the Assistant Fire Chief ý Prevention/Investigation. Education: - Must have completed a minimum of Grade 12 education…
Added 20 mins ago
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Team Leader, Customer Service
AGA Benefit Solutions
Montreal, QC
- Full-time
Reporting to the Assistant Director, Client Relations Team, the Client Relations Team Coordinator will be primarily responsible for ensuring the smooth operation of the Customer Service…
Added 20 mins ago
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Executive Assistant & Office Manager
Quantum Management Services Ltd.
Toronto, ON · North York, ON
- $75,000 CAD / year
- Full-time
Position: Executive Assistant & Office Manager
Added 35 mins ago
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Work Order Entry Clerk
ALS
Timmins, ON · CAN - ON - Timmins
- Full-time
Administrative Assistant training or business degree preferred.
Added 35 mins ago
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Technicien d'entrepot
ALS
Val-d'Or, QC · CAN - QC - Val d'Or
- Full-time
En relation étroite avec le chef d’équipe à l’entrepôt et l’assistant-superviseur de la préparation, le technicien doit fournir un support et une assistance pour la classification des…
Added 35 mins ago
MC
Assistant Branch Manager
Meridian Credit Union
Guelph, ON
- $70,000 to $74,000 CAD / year
- Full-time
Attend and actively participate in Assistant Branch Manager Meetings, sharing best practices and ideas.
Added 35 mins ago
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Administrative Assistant, Home Care
Acclaim Health
Oakville, ON
- Full-time
Acclaim Health announces the availability of one (1) Full Time Administrative Assistant position (equivalent to 37.5 hours per week), in the Home Care department. This position is Monday to…
Added 35 mins ago
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Personal Support Assistant- Casual
Cogir Senior Living
Regina, SK · Green Falls Landing
- Part-time

Quantum Management Services Ltd.

Executive Assistant & Office Manager

Toronto, ON, Canada
North York, ON, Canada

$75,000 CAD / year · Full-time

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Job details

Pay: $75,000 CAD / year
Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Position: Executive Assistant & Office Manager
Location: North York, ON (Fully On-Site)
Salary: $75,000 + Bonus
Position Type: Full-time, Permanent
Posting Type: Open vacancy

Be at the Centre of Something Exciting

Join a growing Canadian business backed by an established global leader in medical aesthetics. We're seeking an energetic, polished and highly organized Executive Assistant & Office Manager to work closely with senior leadership and keep a busy, client-facing office running smoothly.

This is a hands-on opportunity for someone who enjoys variety, takes initiative and wants to make a visible contribution as the Canadian team expands.

What You'll Do:

- Provide proactive executive support, including calendars, correspondence, meetings, documents and presentations.
- Coordinate business travel, accommodations and itineraries for executives and employees.
- Oversee daily office operations, supplies, facilities, vendors and general administration.
- Welcome clients and visitors; serve as a professional point of contact for internal and external stakeholders.
- Organize corporate events, educational sessions, national sales meetings and international executive visits.
- Anticipate needs, solve problems and improve administrative processes and office efficiency.

What We're Looking For:

- 3+ years in an Executive Assistant, senior administration, Office Manager or similar role, including support to senior leadership.
- Exceptional organization, prioritization, attention to detail and follow-through.
- Polished written and verbal communication; confidence engaging executives, clients and colleagues.
- A personable, energetic, discreet and resourceful professional who works independently and collaboratively.
- Flexibility, sound judgment and enthusiasm for wearing multiple hats in a growing business.
- Healthcare, medical aesthetics or other client-facing industry experience is an asset, not a requirement.

Work Environment & Schedule

100% on-site in North York (Toronto), with ample parking and convenient public transit access. Monday-Friday, typically 9:00 a.m.-5:00 p.m., with occasional evening flexibility for executive visits, corporate events and special initiatives.

Why Join?

Enjoy direct exposure to senior leadership, international colleagues and industry professionals; a varied role spanning executive support, events and office management; and the opportunity to grow with an expanding Canadian organization.

Ready to make your mark? If you're the person who keeps everything moving and makes others more effective, we'd love to hear from you.

Please send your resume in Word version to angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

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More about this job

Responsibilities

Provide proactive administrative and executive support, including managing calendars, correspondence, meetings, documents, presentations, and travel. Oversee office operations and welcome visitors, while coordinating corporate events and improving administrative processes and office efficiency.

Requirements

Applicants need at least three years of experience in executive assistance, senior administration, office management, or a similar role, including support for senior leadership. Strong organization, prioritization, attention to detail, communication, discretion, initiative, and flexibility are required; healthcare or medical aesthetics experience is an asset.

Skills

Executive Support
Calendar Management
Correspondence
Meeting Coordination
Document Preparation
Presentation Preparation
Travel Coordination
Office Management
Facilities Management
Vendor Coordination
Event Planning
Written Communication
Verbal Communication
Organization
Prioritization
Problem-Solving

Visa sponsorship

Not detected in the job text

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Executive Assistance
Office Management
Senior Leadership
Calendar Management
Correspondence
Meeting Coordination
Document Preparation
Presentation Preparation
Business Travel
Travel Itineraries
Office Operations
Facilities
Vendor Management
General Administration
Client Relations
Stakeholder Communication
Corporate Events
Educational Sessions
National Sales Meetings
Process Improvement
Office Efficiency
Medical Aesthetics
Healthcare
Executive Visits

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