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Added 2 mins ago
SD
Beauty Specialist, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Temiskaming Shores, ON
- Part-time
Ability to conduct sit down makeup and skincare consultations and demonstrate application
Added 2 mins ago
H
Licensed Practical Nurse
HealthCareersInSask.ca
Lloydminster, SK
- Full-time
…relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the…
Added 17 mins ago
LC
Caissier/caissière temps partiel jour Embauche feu vert
Loblaw Companies Limited
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- Part-time
· Aider les client(e)s en répondant à leurs questions d’ordre général
Added 17 mins ago
H
Pharmacy Technician
HealthCareersInSask.ca
Regina, SK
- Full-time
…relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the…
Added 17 mins ago
Sales Associate
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Added 17 mins ago
Student Maintenance
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Apply today! Application deadline is November 30, 2026 at 11:59pm
Added 17 mins ago
General Duty Nurse (N2) - Emergency - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 17 mins ago
General Duty Nurse (N2) - Emergency - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 17 mins ago
Licensed Practical Nurse (LPN) - Home Care Nursing - Repost
Winnipeg Regional Health Authority
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Under the general supervision of the Manager Health Services and while demonstrating a commitment to the mission, vision and values of the WRHA, the Licensed Practical Nurse (LPN) is…
Added 17 mins ago
Registered Nurse (N2) - Urgent Care - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 17 mins ago
Nurse 2 - 3E Palliative Care
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager, Health Services, the Registered Nurse provides professional registered nursing services for patients/residents/clients with complex and…
Added 17 mins ago
General Duty Nurse (N2) - Women's Health Labour & Delivery - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 17 mins ago
ED
Housekeeper #2109
Elite Domo
Westmount, QC
- Full-time
Perform general housekeeping duties throughout the residence, including bedrooms, bathrooms, kitchen, and common areas.
Added 17 mins ago
Research Solutions & Technical Enablement Lead
University of Toronto
Toronto, ON
Under the general directionof the Executive Director, DSI, the Research Solutions & Technical Enablement Lead will develop technical application implementation plans and determine key…
Added 18 mins ago
CO
Fire Prevention Officer
City of Niagara Falls
Niagara Falls, ON
- $112,664 to $115,914 CAD / year
- Full-time
The following job description reflects the general details considered necessary to describe the principle functions of the position identified, and shall not be construed as a detailed…
Added 18 mins ago
C
Community General Manager, Imperial Service
CIBC
Fredericton, NB
- Full-time
…products and solutions to meet our clients goals. As a Community General Manager (CGM), Imperial Service, you will build a capable and motivated team through proactive talent management.…
Added 18 mins ago
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Director Faculty Relations and Employment Counsel
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Kamloops, BC
- $140,000 to $160,000 CAD / year
- Full-time
…faculty members on matters relating to the interpretation and application of academic personnel policies and collective…
Added 18 mins ago
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Basic knowledge of evidence-based clinical practice related to general medicine and rehab clients
Added 18 mins ago
BC
Medical Radiation Technologist
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- Full-time
The Brantford General is an acute care hospital
Added 18 mins ago
AN
Director of Finance and Operations
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- Full-time
Stay connected to day-to-day accounting activities, including general ledger management, reconciliations, accounts payable and receivable, cash flow, and month-end and year-end processes.
Added 18 mins ago
BC
Registered Practical Nurse - Operating Room
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Brantford, ON
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The Brantford General is an acute care hospital
Added 18 mins ago
BC
Registered Practical Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
- Full-time
The Brantford General is an acute care hospital
Added 18 mins ago
BC
Registered Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
- Full-time
The Brantford General is an acute care hospital
Added 18 mins ago
QM
Executive Assistant & Office Manager
Quantum Management Services Ltd.
Toronto, ON · North York, ON
- $75,000 CAD / year
- Full-time
- Oversee daily office operations, supplies, facilities, vendors and general administration.
Added 18 mins ago
WO
Occupational Therapist - Occupational Therapy Corporate
William Osler Health System
Toronto, ON · Etobicoke, ON
- Full-time
Basic knowledge of evidence-based clinical practice related to general medicine and rehab clients

Quantum Management Services Ltd.

Executive Assistant & Office Manager

Toronto, ON, Canada
North York, ON, Canada

$75,000 CAD / year · Full-time

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Job details

Pay: $75,000 CAD / year
Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Position: Executive Assistant & Office Manager
Location: North York, ON (Fully On-Site)
Salary: $75,000 + Bonus
Position Type: Full-time, Permanent
Posting Type: Open vacancy

Be at the Centre of Something Exciting

Join a growing Canadian business backed by an established global leader in medical aesthetics. We're seeking an energetic, polished and highly organized Executive Assistant & Office Manager to work closely with senior leadership and keep a busy, client-facing office running smoothly.

This is a hands-on opportunity for someone who enjoys variety, takes initiative and wants to make a visible contribution as the Canadian team expands.

What You'll Do:

- Provide proactive executive support, including calendars, correspondence, meetings, documents and presentations.
- Coordinate business travel, accommodations and itineraries for executives and employees.
- Oversee daily office operations, supplies, facilities, vendors and general administration.
- Welcome clients and visitors; serve as a professional point of contact for internal and external stakeholders.
- Organize corporate events, educational sessions, national sales meetings and international executive visits.
- Anticipate needs, solve problems and improve administrative processes and office efficiency.

What We're Looking For:

- 3+ years in an Executive Assistant, senior administration, Office Manager or similar role, including support to senior leadership.
- Exceptional organization, prioritization, attention to detail and follow-through.
- Polished written and verbal communication; confidence engaging executives, clients and colleagues.
- A personable, energetic, discreet and resourceful professional who works independently and collaboratively.
- Flexibility, sound judgment and enthusiasm for wearing multiple hats in a growing business.
- Healthcare, medical aesthetics or other client-facing industry experience is an asset, not a requirement.

Work Environment & Schedule

100% on-site in North York (Toronto), with ample parking and convenient public transit access. Monday-Friday, typically 9:00 a.m.-5:00 p.m., with occasional evening flexibility for executive visits, corporate events and special initiatives.

Why Join?

Enjoy direct exposure to senior leadership, international colleagues and industry professionals; a varied role spanning executive support, events and office management; and the opportunity to grow with an expanding Canadian organization.

Ready to make your mark? If you're the person who keeps everything moving and makes others more effective, we'd love to hear from you.

Please send your resume in Word version to angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

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More about this job

Responsibilities

Provide proactive administrative and executive support, including managing calendars, correspondence, meetings, documents, presentations, and travel. Oversee office operations and welcome visitors, while coordinating corporate events and improving administrative processes and office efficiency.

Requirements

Applicants need at least three years of experience in executive assistance, senior administration, office management, or a similar role, including support for senior leadership. Strong organization, prioritization, attention to detail, communication, discretion, initiative, and flexibility are required; healthcare or medical aesthetics experience is an asset.

Skills

Executive Support
Calendar Management
Correspondence
Meeting Coordination
Document Preparation
Presentation Preparation
Travel Coordination
Office Management
Facilities Management
Vendor Coordination
Event Planning
Written Communication
Verbal Communication
Organization
Prioritization
Problem-Solving

Visa sponsorship

Not detected in the job text

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Executive Assistance
Office Management
Senior Leadership
Calendar Management
Correspondence
Meeting Coordination
Document Preparation
Presentation Preparation
Business Travel
Travel Itineraries
Office Operations
Facilities
Vendor Management
General Administration
Client Relations
Stakeholder Communication
Corporate Events
Educational Sessions
National Sales Meetings
Process Improvement
Office Efficiency
Medical Aesthetics
Healthcare
Executive Visits

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