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Added 12 mins ago
Pharmacy Assistant
Winnipeg Regional Health Authority
Steinbach, MB
Reporting to the Director of Pharmacy and Manager of Pharmacy, the Pharmacy Assistant supports the drug distribution services of Pharmacy Departments in the region through the performance…
Added 12 mins ago
Registered Nurse, WNHP Resource Pool
Nova Scotia Health and IWK Health
Halifax, NS
…talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We…
Added 12 mins ago
Registered Nurse, Family Newborn Care Unit
Nova Scotia Health and IWK Health
Halifax, NS
…talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We…
Added 12 mins ago
Registered Nurse, Family Newborn Care Unit
Nova Scotia Health and IWK Health
Halifax, NS
…talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We…
Added 13 mins ago
CO
Senior Lead, Utilities & Energy Management
City of Mississauga
Mississauga, ON
- Full-time
The successful candidate will report to the Manager Energy Management and will be responsible to effectively plan and lead a team of professionals in the management of BAS and renewable…
Added 13 mins ago
QM
Executive Assistant & Office Manager
Quantum Management Services Ltd.
Toronto, ON · North York, ON
- $75,000 CAD / year
- Full-time
Position: Executive Assistant & Office Manager
Added 27 mins ago
UH
Registered Nurse
University Health Network
Toronto, ON
- Full-time
…making it one of the largest comprehensive cancer treatment facilities in the world and the largest radiation treatment centre in…
Added 27 mins ago
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- Full-time
Any other request made by a Central Reservations Manager
Added 42 mins ago
Aircraft Maintenance Project Manager
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The Aircraft Maintenance Project Manager supports upcoming fleet expansion projects, including aircraft acquisition, onboarding, modification, certification, and entry into service.
Added 42 mins ago
G Licence Donation Pick Up Truck Driver
Diabetes Canada / National Diabetes Trust
Ottawa, ON
Reporting to the Operations Manager, this critical role will work up to 29 hours per week, driving established routes to collect donated clothing and household items from our valued…
Added 42 mins ago
LC
shipping clerk
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- Full-time
Load semi-trailers going to other LKQ facilities – prepare racks with panels and small parts to be loaded on semi-trailers via a fork truck.
Added 42 mins ago
GC
Part Time Security Officer -PET
Great Canadian Entertainment
Peterborough, ON
- Part-time
Under the direct supervision of the Manager or Supervisor of the Security Department, this Part-Time Security Officer position is responsible for the safety and protection of employees,…
Added 43 mins ago
GC
Accounting Manager
Golf Canada
Caledon, ON
- Full-time
…in Canada representing more than 400,000 golfers and 1,700 facilities across the country. A proud member of the Canadian Olympic Committee, Golf Canada’s mission is to be a world leader in…
Added 1 hour ago
LS
Manufacturing Operator Level 2
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AB · Edmonton, AB
- Full-time
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Added 1 hour ago
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Senior Supervisor, Facility Operations
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- Full-time
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Added 1 hour ago
Manager Health Services
Winnipeg Regional Health Authority
Winnipeg, MB
Under the direction of the Director Health Services or designate, the Manager Health Services, oversees and manages inter-disciplinary team(s) consisting of staff who provide direct care to…
Added 1 hour ago
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Maintenance & Project Manager
Veolia Environnement SA
Pickering, ON
- Full-time
The Maintenance and Project Manager plays a key role within the maintenance team, ensuring the coordination and smooth execution of daily and periodic maintenance activities across the…
Added 1 hour ago
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Registered Nurse - Progressive and Geriatric Rehabilitation Unit
University Health Network
Toronto, ON
- Part-time
Education of patients, family, referring facilities and other community providers regarding philosophy of rehab nursing
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Toronto, ON
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Added 1 hour ago
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Registered Nurse - Progressive and Geriatric Rehabilitation Unit
University Health Network
Toronto, ON
- Contract
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Added 1 hour ago
UO
Information Officer (Over Night)
University of Ottawa
Ottawa, ON · Stanton Residence
- Full-time
…the incumbent will coordinate efforts with housekeeping and facilities to assist in the resolution of the…
Added 1 hour ago
M
Project Coordinator, Northern Corridors Stouffville
Metrolinx
Toronto, ON
- Full-time
…Northern Corridors Stouffville office. Under the guidance of the Manager, Project Delivery, you will support major track closures, participation with on site construction meetings, site…
Added 1 hour ago
N
Vice President Operations
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- Full-time
…operational activities including upstream manufacturing, packaging, facilities and maintenance, production planning, and supply chain…
Added 1 hour ago
Program Manager, Critical Suppliers- 515 Program
Westerkirk
Calgary, AB
The Program Manager, Critical Suppliers – 515 Program will lead and oversee the strategic management, performance, and execution of key supplier relationships supporting the CL-515 program.…
Added 1 hour ago
LC
Project Manager
Lindsay Construction
Sydney Indian Reserve No. 28A, NS · Sydney, Nova Scotia
- Full-time
Reporting to the Regional Manager, the Project Manager provides the necessary leadership to bid, plan, organize, direct, coordinate, and control assigned projects. Along with your project…

Quantum Management Services Ltd.

Executive Assistant & Office Manager

Toronto, ON, Canada
North York, ON, Canada

$75,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $75,000 CAD / year
Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Position: Executive Assistant & Office Manager
Location: North York, ON (Fully On-Site)
Salary: $75,000 + Bonus
Position Type: Full-time, Permanent
Posting Type: Open vacancy

Be at the Centre of Something Exciting

Join a growing Canadian business backed by an established global leader in medical aesthetics. We're seeking an energetic, polished and highly organized Executive Assistant & Office Manager to work closely with senior leadership and keep a busy, client-facing office running smoothly.

This is a hands-on opportunity for someone who enjoys variety, takes initiative and wants to make a visible contribution as the Canadian team expands.

What You'll Do:

- Provide proactive executive support, including calendars, correspondence, meetings, documents and presentations.
- Coordinate business travel, accommodations and itineraries for executives and employees.
- Oversee daily office operations, supplies, facilities, vendors and general administration.
- Welcome clients and visitors; serve as a professional point of contact for internal and external stakeholders.
- Organize corporate events, educational sessions, national sales meetings and international executive visits.
- Anticipate needs, solve problems and improve administrative processes and office efficiency.

What We're Looking For:

- 3+ years in an Executive Assistant, senior administration, Office Manager or similar role, including support to senior leadership.
- Exceptional organization, prioritization, attention to detail and follow-through.
- Polished written and verbal communication; confidence engaging executives, clients and colleagues.
- A personable, energetic, discreet and resourceful professional who works independently and collaboratively.
- Flexibility, sound judgment and enthusiasm for wearing multiple hats in a growing business.
- Healthcare, medical aesthetics or other client-facing industry experience is an asset, not a requirement.

Work Environment & Schedule

100% on-site in North York (Toronto), with ample parking and convenient public transit access. Monday-Friday, typically 9:00 a.m.-5:00 p.m., with occasional evening flexibility for executive visits, corporate events and special initiatives.

Why Join?

Enjoy direct exposure to senior leadership, international colleagues and industry professionals; a varied role spanning executive support, events and office management; and the opportunity to grow with an expanding Canadian organization.

Ready to make your mark? If you're the person who keeps everything moving and makes others more effective, we'd love to hear from you.

Please send your resume in Word version to angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

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More about this job

Responsibilities

Provide proactive administrative and executive support, including managing calendars, correspondence, meetings, documents, presentations, and travel. Oversee office operations and welcome visitors, while coordinating corporate events and improving administrative processes and office efficiency.

Requirements

Applicants need at least three years of experience in executive assistance, senior administration, office management, or a similar role, including support for senior leadership. Strong organization, prioritization, attention to detail, communication, discretion, initiative, and flexibility are required; healthcare or medical aesthetics experience is an asset.

Skills

Executive Support
Calendar Management
Correspondence
Meeting Coordination
Document Preparation
Presentation Preparation
Travel Coordination
Office Management
Facilities Management
Vendor Coordination
Event Planning
Written Communication
Verbal Communication
Organization
Prioritization
Problem-Solving

Visa sponsorship

Not detected in the job text

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Executive Assistance
Office Management
Senior Leadership
Calendar Management
Correspondence
Meeting Coordination
Document Preparation
Presentation Preparation
Business Travel
Travel Itineraries
Office Operations
Facilities
Vendor Management
General Administration
Client Relations
Stakeholder Communication
Corporate Events
Educational Sessions
National Sales Meetings
Process Improvement
Office Efficiency
Medical Aesthetics
Healthcare
Executive Visits

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