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Added 5 mins ago
FC
Operations Administrator I
FedEx Canada
Sudbury, ON · Greater Sudbury, ON
- Part-time
…violations and/or accidents in the 24 months prior to the date of application. Further, candidates will be assessed through careful consideration of: 1) their current driver's abstract; 2)…
Added 5 mins ago
HC
Business System Support Specialist
HearingLife Canada
Toronto, ON · North York, ON
- Full-time
Reporting to the Information Technology Director, the Business Systems Support Specialist plays a key role in enhancing and streamlining administrative processes for clinic users through…
Added 5 mins ago
WC
Lunch Hour Supervisor - St Peter CES
Waterloo Catholic District School Board
Cambridge, ON
- Internship
…this posting. Aggregate data will be stored anonymously to support improvements to the Board’s hiring…
Added 5 mins ago
CO
Payroll Clerk
County of Grande Prairie
Clairmont, AB
- $39.45 CAD / hour
- Full-time
They are responsible for providing support to the Supervisor, Payroll and Benefits to ensure that the requirements of the department are met in a proactive and timely manner.
Added 5 mins ago
LC
Beauty Specialist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Calgary, AB
- Part-time
Ability to conduct sit down makeup and skincare consultations and demonstrate application
Added 5 mins ago
LC
Beauty Specialist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Calgary, AB
- Part-time
Ability to conduct sit down makeup and skincare consultations and demonstrate application
Added 5 mins ago
LC
Beauty Specialist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Calgary, AB
- Part-time
Ability to conduct sit down makeup and skincare consultations and demonstrate application
Added 5 mins ago
LC
Beauty Specialist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Calgary, AB
- Part-time
Ability to conduct sit down makeup and skincare consultations and demonstrate application
Added 5 mins ago
CH
Health Care Aide - Emergency
Covenant Health Canada
AB · Edmonton, AB
- Temporary
…specialized emergency and urgent care, working together to support each patient’s well-being. We are looking for people who can think critically, manage multiple priorities and work well…
Added 5 mins ago
TH
Receiving Part Time (BARRHAVEN)
The Home Depot Canada
Ottawa, ON
- Part-time
…picking orders when assigned, utilizing the Order Fulfillment Application to get details on orders that need to be picked. Associates in this role must be able to use the store…
Added 5 mins ago
TH
Order Picker Part Time - BURLINGTON
The Home Depot Canada
Burlington, ON
- Part-time
Gathering the product mix to fill all orders in a timely manner, while utilizing the Order Fulfillment Application.
Added 5 mins ago
OC
LTO Assignment: Gr 9 Science GR 12 Biology
Ottawa Catholic School Board
Ottawa, ON
- Full-time
For your application to be considered, please ensure you apply using your OCSB email address. Submissions from personal email accounts may not be reviewed. *
Added 5 mins ago
OD
FR 48% Elem Contract, Kindergarten to Grade 8, French (M 12:00-3:45; T-W 12:00-2:00, Th 12:00-1:00, F 12:00-2:00)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON · Kanata, ON
- Contract
…communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their…
Added 5 mins ago
OC
LTO Assignment: Grade 4 Blended/ Grade 4 Core
Ottawa Catholic School Board
Ottawa, ON
- Full-time
For your application to be considered, please ensure you apply using your OCSB email address. Submissions from personal email accounts may not be reviewed. *
Added 5 mins ago
OC
LTO Assignment: Resource
Ottawa Catholic School Board
Ottawa, ON
- Full-time
For your application to be considered, please ensure you apply using your OCSB email address. Submissions from personal email accounts may not be reviewed. *
Added 5 mins ago
BR
IT Systems Administrator | Administrateur(trice) de systèmes informatiques
BUSAC Real Estate | BUSAC Immobilier
Montreal, QC
- Full-time
…about 30 employees. As BUSAC's dedicated IT resource, you will support users, maintain our infrastructure, keep our systems secure and lead the modernization of our environment, working…
Added 5 mins ago
OC
LTO Assignment: Grade 4/5 CORE am, 5 Blended pm
Ottawa Catholic School Board
Ottawa, ON
- Full-time
For your application to be considered, please ensure you apply using your OCSB email address. Submissions from personal email accounts may not be reviewed. *
Added 5 mins ago
ES
Housekeeper I - Surrey
Equans Services Canada & US
Surrey, BC
- Temporary
Support the Company's Quality Policy Statement and actively participate in the achievement of Company and personal Quality objectives
Added 5 mins ago
OD
FR 19% Elem Contract; Grade 7 Core French (Tues/Thurs: 2:00pm-3:00pm, Wed/Fri: 11:20am-12:20pm) (combinable with 14% @ Stittsville PS to total 33% FTE)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON · Kanata, ON
- Contract
…communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their…
Added 5 mins ago
OD
FR 100% Elem LTO, Grade 1, all subjects except Math and English
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
- Full-time
…communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their…
Added 5 mins ago
OC
LTO Assignment: Kinder French
Ottawa Catholic School Board
Ottawa, ON
- Full-time
For your application to be considered, please ensure you apply using your OCSB email address. Submissions from personal email accounts may not be reviewed. *
Added 5 mins ago
RC
Temporary School Office Assistant
Renfrew County District School Board
Renfrew, ON
- Internship
…operation of the office by providing administrative and secretarial support to staff, and by assisting students, parents and the public. Respond to and direct inquiries, operate various…
Added 5 mins ago
OD
FR 100% Elem LTO; Grade 7 French, History/Geography, Arts
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
- Full-time
…communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their…
Added 5 mins ago
MV
Environmental Regulatory Planner (Wastewater Source Control)
Metro Vancouver
Burnaby, BC
- Full-time
You are: An innovative problem solver with a passion for working collaboratively to support Metro Vancouver’s planning and management of current and emerging liquid waste issues. You seek…
Added 5 mins ago
BH
Senior Environmental Coordinator
BC Hydro
Burnaby, BC
- Full-time
…project delivery-oriented role you will provide environmental support, as environmental work package manager (EWPM), on complex BC Hydro capital projects. The scope includes navigating…

Quantum Management Services Ltd.

Executive Assistant - Ottawa

Ottawa, ON, Canada

$65,000 to $80,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Position: Executive Assistant
Location: Ottawa, ON - Hybrid
Salary: $65,000-$80,000 per year, based on experience
Benefits: Available after three months
Posting Type: Open vacancy
Hybrid Schedule: Three days per week in office, reduced to two during summer

Our client is seeking an Executive Assistant to work closely with the CEO and support the Board of Directors of a small, collaborative not-for-profit organization. This varied opportunity combines executive support, meeting and event coordination, and hands-on involvement in daily operations.

Reporting to the CEO, you will coordinate governance activities, keep documentation and follow-ups organized, and provide administrative support across the office and its program teams.

Key Responsibilities:

- Coordinate Board, committee, management and annual general meetings, including scheduling, agendas, briefing packages and meeting logistics.
- Record meeting minutes, distribute approved records, track action items and follow up on outstanding commitments.
- Maintain Board materials and governance documents in SharePoint, and coordinate electronic voting and Board evaluation processes.
- Arrange meetings and travel for the CEO and staff, and organize venues, accommodations and catering for Board events.
- Support program administration by processing documentation, updating databases, preparing certificates and responding to inquiries.
- Assist with committee appointments, approval processes and related records.
- Coordinate employee activities and team events, and assist with operational projects and ERP-related administration.
- Maintain office supplies and inventory, coordinate mail and provide general administrative support.

Qualifications:

- At least five years of administrative experience, which can combine general administration and executive support.
- Experience working in a small organization.
- Strong organizational and time-management skills, with the ability to manage competing priorities and maintain accurate records.
- Excellent interpersonal and communication skills, with a service-oriented approach.
- Working knowledge of Microsoft Word, Excel, email and Adobe Acrobat, plus some database experience.
- Basic understanding of accounting and governance.
- University degree or college diploma preferred.
- French language proficiency is an asset.

This role suits an organized, adaptable administrative professional who enjoys supporting senior leadership, working closely with colleagues and managing the practical details that keep an office running smoothly.

Please send your resume in Word format to Ilse den Besten at ilse.denbesten@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Support the CEO and Board of Directors by coordinating meetings, governance processes, documentation, travel, and events. Provide administrative support to program teams and daily office operations, including records, databases, supplies, and operational projects.

Requirements

At least five years of administrative experience, including executive support, and experience in a small organization are required. Candidates should have strong organizational, communication, and time-management skills, working knowledge of Microsoft Office, email, Adobe Acrobat, and databases, and a basic understanding of accounting and governance; a university degree or college diploma is preferred, and French is an asset.

Skills

Executive Support
Board And Committee Coordination
Meeting Planning
Minute Taking
Action Item Tracking
Governance Documentation
SharePoint
Travel Coordination
Event Planning
Program Administration
Database Management
Microsoft Word
Microsoft Excel
Adobe Acrobat
Recordkeeping
Time Management

Visa sponsorship

Not detected in the job text

Hiring contact

Ilse den Besten

Hiring contact email

ilse.denbesten@quantum.ca

Keywords

Executive Assistant
Executive Support
Board Of Directors
Governance
Board Meetings
Committee Meetings
Annual General Meetings
Meeting Minutes
Action Item Tracking
SharePoint
Electronic Voting
Board Evaluations
Travel Coordination
Event Coordination
Program Administration
Database Management
Microsoft Word
Microsoft Excel
Email
Adobe Acrobat
Accounting
ERP Administration
Office Administration
Not-For-Profit Organization
Records Management

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