Find work in Canada.

535,462 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 23 mins ago
M
Executive Assistant
Medavie
Dartmouth, NS · NS Admin Office Dartmouth
- Full-time
Added 52 mins ago
L
Executive Assistant II
lululemon
Vancouver, BC
- Full-time
Added 1 hour ago
NB
Director CIB Business Management
National Bank of Canada
Calgary, AB
- Full-time
Added 1 hour ago
SM
Experienced Legal Assistant - Labour and Employment
Sullivan Mahoney LLP
St. Catharines, ON
- Full-time
Added 2 hours ago
BH
Educational Assistant - Temporary FT - St. Gabriel School (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
- Internship
Successful completion of a post secondary educational assistant program (normally one year), or equivalent, plus a minimum of one year experience working with children;
Added 2 hours ago
BH
Educational Assistant - Temporary FT - Holy Trinity School (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
ON · Simcoe, ON
- Internship
Successful completion of a post secondary educational assistant program (normally one year), or equivalent, plus a minimum of one year experience working with children;
Added 3 hours ago
NS
EDUCATIONAL ASSISTANT: CLASSROOM ASSISTANT/PHYSICAL CARE
Nipissing-Parry Sound Catholic District School Board
Sturgeon Falls, ON
- Temporary
Added 3 hours ago
EL
Store Manager Store Manager
Estée Lauder Companies
Vancouver, BC
- Full-time
This is an exceptional opportunity for you to be Chief Executive Officer of your own store. You will have total accountability for creating and executing an agile bu
Added 3 hours ago
DS
Indigenous Student Advisor (1.0 FTE - Permanent)
District School Board Ontario North East
Timmins, ON
- Full-time
Added 3 hours ago
LG
Administrative Assistant
Lawen Group
Halifax, NS
- Full-time
Added 3 hours ago
NS
Administrative Assistant - Primary Health Care Network
Nova Scotia Health Authority
NS · Nova Scotia, Canada
- Full-time
Reporting to the Senior Director for Primary Health Care Network, the Administrative Assistant is responsible for providing comprehensive administrative support to the Senior Director and…
Added 3 hours ago
NH
ADMINISTRATIVE ASSISTANT (UHNBC TOWER)
Northern Health - BC
Prince George, BC
- Full-time
In accordance with vision, mission, values and strategic priorities of Northern Health and reporting to the Director/Executive Lead or designate, the Administrative Assistant provides…
Added 3 hours ago
FB
Strategic Energy Partner
Flogas Britain
Field, BC
- Full-time
Added 3 hours ago
RH
Controller
Robert Half
Markham, ON
- Full-time
…Controller to lead its accounting and finance function. Reporting to executive leadership, the Controller will oversee financial reporting, compliance, treasury, budgeting, internal…
Added 3 hours ago
MD
Office & Admin Specialist Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Added 3 hours ago
BS
Assistant Director, Capital Projects
Burnaby School District - SD41
Burnaby, BC
- Full-time
Added 3 hours ago
IC
Group Administrative Assistant
IT Connex
Toronto, ON · Greater Toronto Area, Canada
- Contract
Our client is looking for a Group Administrative Assistant to provide comprehensive operational, administrative, and workforce management support for their site and leadership team.
Added 3 hours ago
AC
Diploma Instructor - Administrative Assistant & Advanced Office Applications
AlphaLogic Career College
London, ON
- Full-time
We are currently seeking an enthusiastic and experienced Diploma Instructor to teach within our Administrative Assistant and Advanced Office Applications diploma programs. This position is…
Added 3 hours ago
RC
Executive Assistant to the Bishop
Roman Catholic Diocese of Hamilton, Ontario
Hamilton, ON
- Full-time
The Office of the Bishop with the Diocese of Hamilton is looking for a fulltime Executive Assistant to the Bishop. Reporting to the Bishop of Hamilton, this position off
Added 3 hours ago
VF
Executive Assistant & Business Coordinator, Private Client Services
Ventum Financial
Vancouver, BC
- Contract
Bring your organization, curiosity, and follow-through to a role that combines executive support with meaningful business coordination. Working closely with the Head of Private Client…
Added 3 hours ago
C
Executive Assistant
CURIE
Burlington, ON
- Full-time
We are looking for a highly organized, resourceful, and service-oriented Executive Assistant & Office Administrator to provide confidential support to the CEO and senior leadership and help…
Added 3 hours ago
CC
Executive Assistant
Civicon Corporation
Bolton, ON
- Full-time
Added 3 hours ago
GI
Global Employee Success & People Assistant
GuestTek Interactive Entertainment Ltd.
Okotoks, AB
- Full-time
…People & Culture team as a Global Employee Success & People Assistant. This role suits someone who likes keeping things running smoothly, manages many moving pieces at once, and takes pride…
Added 4 hours ago
QM
Executive Assistant - Ottawa
Quantum Management Services Ltd.
Ottawa, ON
- $65,000 to $80,000 CAD / year
- Full-time
Our client is seeking an Executive Assistant to work closely with the CEO and support the Board of Directors of a small, collaborative not-for-profit organization. This varied opportunity…
Added 4 hours ago
DS
Educational Assistant (1.0 FTE - Temporary)
District School Board Ontario North East
Kirkland Lake, ON
- Temporary

Quantum Management Services Ltd.

Executive Assistant - Ottawa

Ottawa, ON, Canada

$65,000 to $80,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $65,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Position: Executive Assistant
Location: Ottawa, ON - Hybrid
Salary: $65,000-$80,000 per year, based on experience
Benefits: Available after three months
Posting Type: Open vacancy
Hybrid Schedule: Three days per week in office, reduced to two during summer

Our client is seeking an Executive Assistant to work closely with the CEO and support the Board of Directors of a small, collaborative not-for-profit organization. This varied opportunity combines executive support, meeting and event coordination, and hands-on involvement in daily operations.

Reporting to the CEO, you will coordinate governance activities, keep documentation and follow-ups organized, and provide administrative support across the office and its program teams.

Key Responsibilities:

- Coordinate Board, committee, management and annual general meetings, including scheduling, agendas, briefing packages and meeting logistics.
- Record meeting minutes, distribute approved records, track action items and follow up on outstanding commitments.
- Maintain Board materials and governance documents in SharePoint, and coordinate electronic voting and Board evaluation processes.
- Arrange meetings and travel for the CEO and staff, and organize venues, accommodations and catering for Board events.
- Support program administration by processing documentation, updating databases, preparing certificates and responding to inquiries.
- Assist with committee appointments, approval processes and related records.
- Coordinate employee activities and team events, and assist with operational projects and ERP-related administration.
- Maintain office supplies and inventory, coordinate mail and provide general administrative support.

Qualifications:

- At least five years of administrative experience, which can combine general administration and executive support.
- Experience working in a small organization.
- Strong organizational and time-management skills, with the ability to manage competing priorities and maintain accurate records.
- Excellent interpersonal and communication skills, with a service-oriented approach.
- Working knowledge of Microsoft Word, Excel, email and Adobe Acrobat, plus some database experience.
- Basic understanding of accounting and governance.
- University degree or college diploma preferred.
- French language proficiency is an asset.

This role suits an organized, adaptable administrative professional who enjoys supporting senior leadership, working closely with colleagues and managing the practical details that keep an office running smoothly.

Please send your resume in Word format to Ilse den Besten at ilse.denbesten@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#ottsec

Apply About employer

More about this job

Responsibilities

Support the CEO and Board of Directors by coordinating meetings, governance processes, documentation, travel, and events. Provide administrative support to program teams and daily office operations, including records, databases, supplies, and operational projects.

Requirements

At least five years of administrative experience, including executive support, and experience in a small organization are required. Candidates should have strong organizational, communication, and time-management skills, working knowledge of Microsoft Office, email, Adobe Acrobat, and databases, and a basic understanding of accounting and governance; a university degree or college diploma is preferred, and French is an asset.

Skills

Executive Support
Board And Committee Coordination
Meeting Planning
Minute Taking
Action Item Tracking
Governance Documentation
SharePoint
Travel Coordination
Event Planning
Program Administration
Database Management
Microsoft Word
Microsoft Excel
Adobe Acrobat
Recordkeeping
Time Management

Visa sponsorship

Not detected in the job text

Hiring contact

Ilse den Besten

Hiring contact email

ilse.denbesten@quantum.ca

Keywords

Executive Assistant
Executive Support
Board Of Directors
Governance
Board Meetings
Committee Meetings
Annual General Meetings
Meeting Minutes
Action Item Tracking
SharePoint
Electronic Voting
Board Evaluations
Travel Coordination
Event Coordination
Program Administration
Database Management
Microsoft Word
Microsoft Excel
Email
Adobe Acrobat
Accounting
ERP Administration
Office Administration
Not-For-Profit Organization
Records Management

Report this job