Find work in Canada.

532,712 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 3 mins ago
W/
Sales Associate
WIRELESSWAVE / WAVE SANS FIL
Kingston, ON
- Full-time
New: Maternity Leave Top‑Up Program: We’re proud to introduce a new benefit designed to support employees during one of life’s most important milestones. Our Maternity Leave Top‑Up Program…
Added 3 mins ago
PM
Clinical Project Manager - CRO
Pharma Medica Research Inc.
Mississauga, ON
- $50,000 to $60,000 CAD / year
- Full-time
A generous Employee Milestones Awards Program
Added 3 mins ago
MH
Human Resources Administrative Coordinator
Medicine Hat College
Medicine Hat, AB
- Full-time
…internal policies and procedures. It provides administrative support to the HR department and Director, including records management and filing, note-taking, and serves as the first point…
Added 3 mins ago
RM
RN Registered Nurse
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Internship
To display this page you need a browser with JavaScript support.
Added 3 mins ago
QI
Manager, Community Programs & Engagement
Queer Intersections (QX)
London, ON
- Volunteer
…lead for QX, overseeing day-to-day operations while leading program development and delivery, community engagement, partnership development, volunteer coordination, and sector…
Added 3 mins ago
DC
Program Leader (Environmental Services)
Defence Construction Canada
Halifax, NS
- Full-time
The Program Leader, Environmental Services manages a group of employees at a site, usually including team leaders who provide services to the Client-Partners as part of large, complex and…
Added 3 mins ago
MS
Human Resources Coordinator
Marinus Services
Halifax, NS
- Full-time
Based in Halifax, Nova Scotia, Marinus Services ULC. navigates the complexities of global trade with precision, offering top-tier technical support services in North America.
Added 3 mins ago
LC
Beauty Specialist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Calgary, AB
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 3 mins ago
LC
Beauty Specialist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Calgary, AB
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 3 mins ago
LC
Beauty Specialist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Calgary, AB
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 3 mins ago
LC
Beauty Specialist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Calgary, AB
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 3 mins ago
CG
Sandwich Maker, Full Time
Compass Group Canada
Wawa, ON
- Full-time
…financial wellbeing. We also have an Employment Assistance Program which provides our associates with access to 24/7 support, resources, and…
Added 3 mins ago
CG
Operations Manager
Compass Group Canada
Smithers, BC
- Full-time
…financial wellbeing. We also have an Employment Assistance Program which provides our associates with access to 24/7 support, resources, and…
Added 3 mins ago
SJ
Clinical Pharmacist (Casual)
St. Joseph's Health Centre, Toronto
Toronto, ON
- Temporary
To support and participate in educational and research programs sponsored by the pharmacy discipline or hospital.
Added 3 mins ago
CH
Health Care Aide - Emergency
Covenant Health Canada
AB · Edmonton, AB
- Temporary
…specialized emergency and urgent care, working together to support each patient’s well-being. We are looking for people who can think critically, manage multiple priorities and work well…
Added 3 mins ago
BR
IT Systems Administrator | Administrateur(trice) de systèmes informatiques
BUSAC Real Estate | BUSAC Immobilier
Montreal, QC
- Full-time
…about 30 employees. As BUSAC's dedicated IT resource, you will support users, maintain our infrastructure, keep our systems secure and lead the modernization of our environment, working…
Added 3 mins ago
CG
Housekeeper - Casual
Compass Group Canada
Aldergrove, BC
- Part-time
…financial wellbeing. We also have an Employment Assistance Program which provides our associates with access to 24/7 support, resources, and…
Added 3 mins ago
LS
Material Handler
Lifting Solutions
AB · Edmonton, AB
- Full-time
Support and financial assistance to obtain or recertify professional designations
Added 3 mins ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Toronto, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 3 mins ago
RC
Temporary School Office Assistant
Renfrew County District School Board
Renfrew, ON
- Internship
A minimum of Grade 12 graduation plus an additional post-secondary program of up to one year or equivalent in a related discipline. The applicant must comprehensively use software including…
Added 3 mins ago
OD
FR 100% Elem LTO; Grade 7 French, History/Geography, Arts
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
- Full-time
…communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their…
Added 3 mins ago
MV
Environmental Regulatory Planner (Wastewater Source Control)
Metro Vancouver
Burnaby, BC
- Full-time
…Regulatory Planner within the Source Control Planning and Management Program. This role will be responsible for a wide range of planning and policy initiatives related to preventing and…
Added 3 mins ago
GC
Holiday Seasonal Team Members – Saanich
GARDENWORKS Canada
Saanich, BC
- Temporary
Option to join our Group Benefits program (health, dental, vision)
Added 3 mins ago
O
Food Production Labourer
Olymel
Saint-Jean-Baptiste, QC
- Full-time
Work in different areas of the plant, including slaughtering, evisceration, cutting, and sanitation, to support production operations.
Added 3 mins ago
SS
Personal Support Worker Permanent Full Time Nights
Sienna Senior Living
Toronto, ON · North York, ON
- Full-time
…a meaningful difference in residents’ lives. As a Personal Support Worker, you’ll form a deep understanding of your residents and their living experience. You will build relationships with…

Quantum Management Services Ltd.

Executive Assistant - Ottawa

Ottawa, ON, Canada

$65,000 to $80,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $65,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 28, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Position: Executive Assistant
Location: Ottawa, ON - Hybrid
Salary: $65,000-$80,000 per year, based on experience
Benefits: Available after three months
Posting Type: Open vacancy
Hybrid Schedule: Three days per week in office, reduced to two during summer

Our client is seeking an Executive Assistant to work closely with the CEO and support the Board of Directors of a small, collaborative not-for-profit organization. This varied opportunity combines executive support, meeting and event coordination, and hands-on involvement in daily operations.

Reporting to the CEO, you will coordinate governance activities, keep documentation and follow-ups organized, and provide administrative support across the office and its program teams.

Key Responsibilities:

- Coordinate Board, committee, management and annual general meetings, including scheduling, agendas, briefing packages and meeting logistics.
- Record meeting minutes, distribute approved records, track action items and follow up on outstanding commitments.
- Maintain Board materials and governance documents in SharePoint, and coordinate electronic voting and Board evaluation processes.
- Arrange meetings and travel for the CEO and staff, and organize venues, accommodations and catering for Board events.
- Support program administration by processing documentation, updating databases, preparing certificates and responding to inquiries.
- Assist with committee appointments, approval processes and related records.
- Coordinate employee activities and team events, and assist with operational projects and ERP-related administration.
- Maintain office supplies and inventory, coordinate mail and provide general administrative support.

Qualifications:

- At least five years of administrative experience, which can combine general administration and executive support.
- Experience working in a small organization.
- Strong organizational and time-management skills, with the ability to manage competing priorities and maintain accurate records.
- Excellent interpersonal and communication skills, with a service-oriented approach.
- Working knowledge of Microsoft Word, Excel, email and Adobe Acrobat, plus some database experience.
- Basic understanding of accounting and governance.
- University degree or college diploma preferred.
- French language proficiency is an asset.

This role suits an organized, adaptable administrative professional who enjoys supporting senior leadership, working closely with colleagues and managing the practical details that keep an office running smoothly.

Please send your resume in Word format to Ilse den Besten at ilse.denbesten@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#ottsec

Apply About employer

More about this job

Responsibilities

Support the CEO and Board of Directors by coordinating meetings, governance processes, documentation, travel, and events. Provide administrative support to program teams and daily office operations, including records, databases, supplies, and operational projects.

Requirements

At least five years of administrative experience, including executive support, and experience in a small organization are required. Candidates should have strong organizational, communication, and time-management skills, working knowledge of Microsoft Office, email, Adobe Acrobat, and databases, and a basic understanding of accounting and governance; a university degree or college diploma is preferred, and French is an asset.

Skills

Executive Support
Board And Committee Coordination
Meeting Planning
Minute Taking
Action Item Tracking
Governance Documentation
SharePoint
Travel Coordination
Event Planning
Program Administration
Database Management
Microsoft Word
Microsoft Excel
Adobe Acrobat
Recordkeeping
Time Management

Visa sponsorship

Not detected in the job text

Hiring contact

Ilse den Besten

Hiring contact email

ilse.denbesten@quantum.ca

Keywords

Executive Assistant
Executive Support
Board Of Directors
Governance
Board Meetings
Committee Meetings
Annual General Meetings
Meeting Minutes
Action Item Tracking
SharePoint
Electronic Voting
Board Evaluations
Travel Coordination
Event Coordination
Program Administration
Database Management
Microsoft Word
Microsoft Excel
Email
Adobe Acrobat
Accounting
ERP Administration
Office Administration
Not-For-Profit Organization
Records Management

Report this job