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Added 8 mins ago
Managed Services Practice - Entry Level Immigration Support Coordinator - Dieppe
EY
Dieppe, NB
We are seeking an Immigration Support Coordinator to join our Managed Services team in Dieppe. This administrative role focuses on providing administrative and operational support for…
Added 24 mins ago
CH
Coordonnateur(trice) principal(e) des services immobiliers / Senior Real Estate Services Coordinator
CBRE HV
Montreal, QC
- Full-time
As a Senior Real Estate Services Coordinator, you will be a key contributor to the success of our property management operations, providing high-level administrative, financial, and…
Added 38 mins ago
D
Human Resources Project Coordinator
Dexian
Mississauga, ON
- $30 to $40 CAD / hour
- Contract
The client is looking for a highly organized Project Coordinator/Group Administrator with 4+ years of experience to manage department operations, workforce reporting, leadership support,…
Added 38 mins ago
IR
Coordonnateur des opérations - Operations Coordinator
Ice River Sustainable Solutions
Lachute, QC
- Full-time
Added 38 mins ago
CI
Human Resources & Health and Safety Coordinator
CCW Inc. architectural millwork casework
Waterloo, ON
- Full-time
We are seeking an organized and detail-oriented Human Resources & Health and Safety Coordinator to support our architectural millwork manufacturing operation. This role is responsible for…
Added 38 mins ago
CG
QA Coordinator
Canada Goose
Toronto, ON
- Full-time
…community that believes in living bravely and coming together to support game-changing…
Added 38 mins ago
ME
Junior Purchasing, Inventory & Shipping Coordinator
Maxtech Electronics Inc.
Coquitlam, BC
- Full-time
We’re looking for an organized Junior Purchasing, Inventory & Shipping Coordinator to support purchasing and help manage the daily flow of parts and shipments.
Added 38 mins ago
V
Order Management Coordinator - Brampton, ON
Victaulic
Brampton, ON · Toronto, ON · Ontario - Toronto
- Full-time
We’re looking for an Order Management Coordinator to join our team in Brampton, ON and take ownership of our customer pricing agreements. Working closely with the Sales and Customer Care…
Added 38 mins ago
GV
Customer Service Representative
GE Vernova
Markham, ON
- Full-time
The RMA Coordinator ensures smooth and efficient repair and after-sales operations by working closely with global teams and maintaining high-quality data within our CRM and ERP systems. You…
Added 38 mins ago
Y
Accounts Payable Associate
YORK1
Concord, ON
- Full-time
- Contract
Ongoing training and development to support your growth and career progression.
Added 53 mins ago
UO
Development Coordinator, Corporate & Foundation Relations
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
…and Alumni Engagement portfolio is looking for a Development Coordinator to join our collaborative and high-performing team. CFR is a successful major gift fundraising team that works with…
Added 53 mins ago
M
Bilingual Client Success Coordinator (Channel Partnerships)
Maple
Toronto, ON
- Full-time
We're looking for a Bilingual Client Success Coordinator to join our Channel Partnerships team and support in delivering a great experience for our growing network of B2B clients and…
Added 53 mins ago
C
Research Navigator | Temporary Full Time (1.0 FTE) | CHEO Research Institute
CHEO
Canada
- Full-time
Provide operational, project management, and administrative support to the Director, Research Operations on strategic initiatives, operational priorities, and special projects.
Added 53 mins ago
A
Occupational, Health and Safety Coordinator
Alterra
AB · CMH - Alberta
- Full-time
The Coordinator, Occupational Health and Safety plays an integral role in supporting the Health and Safety team, as well as the Manager, Occupational Health and Safety, to provide a great…
Added 1 hour ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 1 hour ago
QM
Executive Coordinator - Governance & Board Support
Quantum Management Services Ltd.
Toronto, ON
- $35 to $38 CAD / hour
- Temporary
Our client, an established organization within the public sector, is seeking an experienced Executive Coordinator to provide high-level administrative and operational support to senior…
Added 1 hour ago
CO
Booking Coordinator
City of Grande Prairie
Grande Prairie, AB
- Full-time
2–4 years of administrative experience, including advanced data entry skills.
Added 1 hour ago
G
Operations Coordinator- FR
GardaWorld
Kingston, ON
- Full-time
As an Operations Coordinator, you will play a key role in workforce scheduling, administrative support, compliance follow-ups, recruitment coordination, and daily operational support.
Added 1 hour ago
KD
Project Coordinator
Kelly Deck Design
Vancouver, BC
- Full-time
The studio is in a period of strong growth, both at home and abroad, and we are looking for a Project Coordinator to support our traditional design team.
Added 1 hour ago
AE
Human Resources Coordinator- Early Career
Associated Engineering
Kitchener, ON
- Full-time
Associated Engineering, a proudly Canadian, Employee-owned Company is seeking a dedicated Human Resources Coordinator to join our team in our Kitchener, Niagara on the Lake, or Markham…
Added 1 hour ago
L
Senior Project Coordinator, ICI Building Construction
Ledcor
Bradford West Gwillimbury, ON · Toronto, ON
- Full-time
You are a Senior Project Coordinator with over 5 years of experience working in multi-disciplinary commercial construction projects. As an integral part of the project team, you will be…
Added 1 hour ago
A
Project Coordinator
ATCO
Yellowknife, NT
- Full-time
ATCO Frontec provides facilities management, remote operations, infrastructure, construction, and defence support services across Canada and internationally. We partner with government,…
Added 1 hour ago
VC
Program Coordinator, Community Support Services - Part-time 0.5
VON Canada (Ontario)
Woodstock, ON
- $24.18 to $25.69 CAD / hour
- Part-time
The Program Coordinator, Central Intake, serves as the first point of contact for Community Support Services available for clients, caregivers, and referral services. Assisting stakeholders…
Added 1 hour ago
E
Assignment Coordinator
Extendicare
North Bay, ON · ParaMed Admin Office - NE (McIntyre St.)
- Part-time
As an Assignment Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…
Added 1 hour ago
Coordonnateur(trice) – Achats indirects et fournisseurs
Recrute Action
QC · Saint-Eustache, Mirabel, Québec
…purchasing, requests for quotations, purchase orders, and the administrative follow-up of…

Quantum Management Services Ltd.

Executive Coordinator - Governance & Board Support

Toronto, ON, Canada

$35 to $38 CAD / hour · Temporary

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Job details

Pay: $35 to $38 CAD / hour
Job type: Temporary
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Position: Executive Coordinator - Governance & Board Support
Location: Downtown Toronto (Hybrid - 2 days onsite)
Compensation: $35-$38 per hour
Posting Type: Open vacancy
Job Type: Temporary Contract - ASAP to March 2027, with potential for extension

Our client, an established organization within the public sector, is seeking an experienced Executive Coordinator to provide high-level administrative and operational support to senior leadership and the Board of Directors.

This opportunity is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and brings experience supporting senior executives, coordinating board activities, and managing confidential information.

Key Responsibilities:

- Provide executive administrative support, including calendar management, meeting coordination, correspondence, and scheduling.
- Coordinate Board and committee meetings, including preparing agendas, meeting packages, minutes, and follow-up documentation.
- Support governance-related activities, reporting requirements, and administrative processes.
- Prepare, review, and format reports, presentations, correspondence, and other executive-level documentation.
- Maintain confidential records, files, and information with a high degree of professionalism and discretion.
- Liaise with internal and external stakeholders, ensuring effective communication and timely follow-up.
- Assist with administrative coordination across legal services, operational initiatives, and special projects.
- Maintain accurate documentation and support the smooth operation of the executive office.

Qualifications:

- Previous experience providing senior-level administrative or executive support.
- Experience supporting a Board of Directors, committees, or governance-related activities is highly desirable.
- Background within the public sector, nonprofit, legal, or regulatory environment is considered an asset.
- Exceptional organizational skills, attention to detail, and ability to manage competing priorities.

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide senior-level administrative and operational support to executives and the Board, including scheduling, correspondence, and coordination of board and committee meetings. Prepare and maintain governance documents, reports, confidential records, and follow-up materials while liaising with stakeholders and supporting legal services, operational initiatives, and special projects.

Requirements

Previous experience providing senior-level administrative or executive support is required, with board, committee, or governance support experience highly desirable. Strong organization, attention to detail, and the ability to manage competing priorities are important; public sector, nonprofit, legal, or regulatory experience is an asset.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Board Support
Governance Support
Agenda Preparation
Meeting Package Preparation
Minute Taking
Report Preparation
Document Formatting
Confidential Records Management
Stakeholder Communication
Scheduling
Correspondence Management
Organizational Skills
Attention To Detail

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Executive Support
Board Of Directors
Governance
Public Sector
Committee Meetings
Calendar Management
Meeting Coordination
Agendas
Meeting Packages
Minutes
Reporting Requirements
Executive Documentation
Confidential Information
Stakeholder Liaison
Legal Services
Operational Initiatives
Special Projects
Administrative Coordination
Temporary Contract
Hybrid Work

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