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Added 8 mins ago
H
Nurse B - Clinical Coordinator
HealthCareersInSask.ca
Regina, SK
- Full-time
…competent, detail orientated and therapeutic forensic care. The SANE Coordinator will work closely with the Prince Albert and Saskatoon SANE Coordinators to develop, build, implement and…
Added 8 mins ago
TT
Temporary Retail Customer Service Coordinator - Winners Dorval
The TJX Companies, Inc.
Oakville, ON
- Full-time
We’re looking for a Temporary Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you…
Added 8 mins ago
BG
Machine Maintenance Coordinator Intern
BRC Group Inc.
Georgetown, ON
- $41,600 to $45,760 CAD / year
- Other
The Machine Maintenance Coordinator Intern will support the Maintenance and Engineering teams in identifying opportunities to improve production efficiency, optimize machinery performance,…
Added 8 mins ago
BG
Machine Maintenance Coordinator Intern
BRC Group Inc.
Brampton, ON
- $41,600 to $45,760 CAD / year
- Other
The Machine Maintenance Coordinator Intern will support the Maintenance and Engineering teams in identifying opportunities to improve production efficiency, optimize machinery performance,…
Added 8 mins ago
Managed Services Practice - Entry Level Immigration Support Coordinator - Dieppe
EY
Dieppe, NB
We are seeking an Immigration Support Coordinator to join our Managed Services team in Dieppe. This administrative role focuses on providing administrative and operational support for…
Added 37 mins ago
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Human Resources Project Coordinator
Dexian
Mississauga, ON
- $30 to $40 CAD / hour
- Contract
The client is looking for a highly organized Project Coordinator/Group Administrator with 4+ years of experience to manage department operations, workforce reporting, leadership support,…
Added 37 mins ago
VB
Director, Voisey's Bay Operations
Vale Base Metals
St. John's, NL
- Full-time
The Director leads within the unique operating environment of Voisey’s Bay, balancing safety, production, cost, and long-term value with the challenges of a remote fly-in/fly-out operation,…
Added 37 mins ago
IR
Coordonnateur des opérations - Operations Coordinator
Ice River Sustainable Solutions
Lachute, QC
- Full-time
Added 37 mins ago
CG
QA Coordinator
Canada Goose
Toronto, ON
- Full-time
The Quality Assurance Internal Coordinator follows performance standards, procedures, and audit controls in order to meet QA department and CG business requirements. In this role, he/she…
Added 37 mins ago
M&
Video Producer - Reach & Engagement
McKinsey & Company
Toronto, ON
- Full-time
You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.
Added 37 mins ago
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Senior Marketing Coordinator
Truman
Calgary, AB
- Full-time
hospitality business. We are looking for an experienced Senior Marketing Coordinator to turn business
Added 37 mins ago
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Coordinator, Programmatic
Adelphi Group
Toronto, ON
- Full-time
The Coordinator, Programmatic is responsible for the setup, execution, and monitoring of programmatic media campaigns. This role provides critical support to the activation team by ensuring…
Added 37 mins ago
SL
Visual Merchandiser (Full-Time)
Sporting Life Group
Boisbriand, QC
- Full-time
The Visual Merchandising coordinator is responsible for partnering with multiple departments to improve merchandising and execution in Golf Town stores. This position requires great…
Added 38 mins ago
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Order Management Coordinator - Brampton, ON
Victaulic
Brampton, ON · Toronto, ON · Ontario - Toronto
- Full-time
We foster an environment for constant learning.
Added 38 mins ago
GV
Customer Service Representative
GE Vernova
Markham, ON
- Full-time
The RMA Coordinator ensures smooth and efficient repair and after-sales operations by working closely with global teams and maintaining high-quality data within our CRM and ERP systems. You…
Added 38 mins ago
UO
Health and Safety Coordinator (2026-MP-23)
University of Windsor
Windsor, ON
- Full-time
Reporting to the Manager of Employee Safety and Wellness, the Health and Safety Coordinator is responsible for supporting a safe and healthy work environment by managing and coordinating…
Added 38 mins ago
Y
Accounts Payable Associate
YORK1
Concord, ON
- Full-time
- Contract
Experience working in a high-volume invoice processing environment.
Added 52 mins ago
UO
Development Coordinator, Corporate & Foundation Relations
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
…and Alumni Engagement portfolio is looking for a Development Coordinator to join our collaborative and high-performing team. CFR is a successful major gift fundraising team that works with…
Added 53 mins ago
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Research Navigator | Temporary Full Time (1.0 FTE) | CHEO Research Institute
CHEO
Canada
- Full-time
…and their teams, helping them navigate the complex research environment. The Research Navigator provides knowledge, guidance, and operational support to ensure regulatory compliance,…
Added 53 mins ago
A
Occupational, Health and Safety Coordinator
Alterra
AB · CMH - Alberta
- Full-time
An opportunity to grow and learn in a work environment that promotes feedback and development.
Added 1 hour ago
KL
Specialized Information Technology Analyst (Infrastructure)
Kativik llisarniliriniq
Montreal, QC
- Full-time
Under the supervision of the Computer Systems Coordinator, the Specialized Information Technology Analyst is responsible for analyzing, implementing, coordinating, and managing projects…
Added 1 hour ago
CA
Project Change Coordinator- NexGen Rook I
Cementation Americas
La Loche, SK
- Full-time
As Project Change Coordinator, you'll work with project controls colleagues and site teams to turn project data into clear, practical information for decision-making. In this role, you'll…
Added 1 hour ago
QM
Executive Coordinator - Governance & Board Support
Quantum Management Services Ltd.
Toronto, ON
- $35 to $38 CAD / hour
- Temporary
Position: Executive Coordinator - Governance & Board Support
Added 1 hour ago
CO
Booking Coordinator
City of Grande Prairie
Grande Prairie, AB
- Full-time
…high level of accuracy and attention to detail in a fast-paced environment with frequent…
Added 1 hour ago
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Operations Coordinator- FR
GardaWorld
Kingston, ON
- Full-time
GardaWorld is seeking an Operations Coordinator to support field teams and help ensure smooth day-to-day operations in a structured, fast-paced, and highly regulated environment.

Quantum Management Services Ltd.

Executive Coordinator - Governance & Board Support

Toronto, ON, Canada

$35 to $38 CAD / hour · Temporary

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Job details

Pay: $35 to $38 CAD / hour
Job type: Temporary
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Position: Executive Coordinator - Governance & Board Support
Location: Downtown Toronto (Hybrid - 2 days onsite)
Compensation: $35-$38 per hour
Posting Type: Open vacancy
Job Type: Temporary Contract - ASAP to March 2027, with potential for extension

Our client, an established organization within the public sector, is seeking an experienced Executive Coordinator to provide high-level administrative and operational support to senior leadership and the Board of Directors.

This opportunity is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and brings experience supporting senior executives, coordinating board activities, and managing confidential information.

Key Responsibilities:

- Provide executive administrative support, including calendar management, meeting coordination, correspondence, and scheduling.
- Coordinate Board and committee meetings, including preparing agendas, meeting packages, minutes, and follow-up documentation.
- Support governance-related activities, reporting requirements, and administrative processes.
- Prepare, review, and format reports, presentations, correspondence, and other executive-level documentation.
- Maintain confidential records, files, and information with a high degree of professionalism and discretion.
- Liaise with internal and external stakeholders, ensuring effective communication and timely follow-up.
- Assist with administrative coordination across legal services, operational initiatives, and special projects.
- Maintain accurate documentation and support the smooth operation of the executive office.

Qualifications:

- Previous experience providing senior-level administrative or executive support.
- Experience supporting a Board of Directors, committees, or governance-related activities is highly desirable.
- Background within the public sector, nonprofit, legal, or regulatory environment is considered an asset.
- Exceptional organizational skills, attention to detail, and ability to manage competing priorities.

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide senior-level administrative and operational support to executives and the Board, including scheduling, correspondence, and coordination of board and committee meetings. Prepare and maintain governance documents, reports, confidential records, and follow-up materials while liaising with stakeholders and supporting legal services, operational initiatives, and special projects.

Requirements

Previous experience providing senior-level administrative or executive support is required, with board, committee, or governance support experience highly desirable. Strong organization, attention to detail, and the ability to manage competing priorities are important; public sector, nonprofit, legal, or regulatory experience is an asset.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Board Support
Governance Support
Agenda Preparation
Meeting Package Preparation
Minute Taking
Report Preparation
Document Formatting
Confidential Records Management
Stakeholder Communication
Scheduling
Correspondence Management
Organizational Skills
Attention To Detail

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Executive Support
Board Of Directors
Governance
Public Sector
Committee Meetings
Calendar Management
Meeting Coordination
Agendas
Meeting Packages
Minutes
Reporting Requirements
Executive Documentation
Confidential Information
Stakeholder Liaison
Legal Services
Operational Initiatives
Special Projects
Administrative Coordination
Temporary Contract
Hybrid Work

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