Jobs in Canada

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Added 8 mins ago
BG
Machine Maintenance Coordinator Intern
BRC Group Inc.
Georgetown, ON
- $41,600 to $45,760 CAD / year
- Other
The Machine Maintenance Coordinator Intern will support the Maintenance and Engineering teams in identifying opportunities to improve production efficiency, optimize machinery performance,…
Added 8 mins ago
BG
Machine Maintenance Coordinator Intern
BRC Group Inc.
Brampton, ON
- $41,600 to $45,760 CAD / year
- Other
The Machine Maintenance Coordinator Intern will support the Maintenance and Engineering teams in identifying opportunities to improve production efficiency, optimize machinery performance,…
Added 8 mins ago
Managed Services Practice - Entry Level Immigration Support Coordinator - Dieppe
EY
Dieppe, NB
We are seeking an Immigration Support Coordinator to join our Managed Services team in Dieppe. This administrative role focuses on providing administrative and operational support for…
Added 24 mins ago
CH
Coordonnateur(trice) principal(e) des services immobiliers / Senior Real Estate Services Coordinator
CBRE HV
Montreal, QC
- Full-time
As a Senior Real Estate Services Coordinator, you will be a key contributor to the success of our property management operations, providing high-level administrative, financial, and…
Added 38 mins ago
VB
Director, Voisey's Bay Operations
Vale Base Metals
St. John's, NL
- Full-time
Manage the complexities of remote northern operations, including workforce rotations, logistics, transportation, weather-related challenges and supply-chain requirements.
Added 38 mins ago
IR
Coordonnateur des opérations - Operations Coordinator
Ice River Sustainable Solutions
Lachute, QC
- Full-time
Added 38 mins ago
CI
Human Resources & Health and Safety Coordinator
CCW Inc. architectural millwork casework
Waterloo, ON
- Full-time
We are seeking an organized and detail-oriented Human Resources & Health and Safety Coordinator to support our architectural millwork manufacturing operation. This role is responsible for…
Added 38 mins ago
B&
Project Coordinator, Refrigeration
Black & McDonald Limited
Stoney Creek, NB
- Full-time
The Project Coordinator is located in our Stoney Creek office and reports directly to the Refrigeration Project Supervisor. Their primary focus is supporting the Refrigeration Projects team…
Added 38 mins ago
CG
QA Coordinator
Canada Goose
Toronto, ON
- Full-time
The Quality Assurance Internal Coordinator follows performance standards, procedures, and audit controls in order to meet QA department and CG business requirements. In this role, he/she…
Added 38 mins ago
GV
Customer Service Representative
GE Vernova
Markham, ON
- Full-time
The RMA Coordinator ensures smooth and efficient repair and after-sales operations by working closely with global teams and maintaining high-quality data within our CRM and ERP systems. You…
Added 53 mins ago
M
Bilingual Client Success Coordinator (Channel Partnerships)
Maple
Toronto, ON
- Full-time
We're looking for a Bilingual Client Success Coordinator to join our Channel Partnerships team and support in delivering a great experience for our growing network of B2B clients and…
Added 53 mins ago
C
Research Navigator | Temporary Full Time (1.0 FTE) | CHEO Research Institute
CHEO
Canada
- Full-time
…budget negotiations, assist with contracts and human resources requirements, and address study start up needs. The role also supports the Clinical Trials Access Core and works closely with…
Added 53 mins ago
BU
Marker-Grader MBAB 5P06 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Added 53 mins ago
BU
Marker-Grader MACC 5P41 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Added 53 mins ago
BU
Marker-Grader MBAB 5P36 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Added 53 mins ago
BU
Marker-Grader MACC 5P21 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Added 53 mins ago
BU
Marker-Grader MPAC 5P30 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
…our Employment Accommodation Policy and consistent with the requirements of the…
Added 53 mins ago
BU
Marker-Grader MACC 5P71 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
…our Employment Accommodation Policy and consistent with the requirements of the Ontario…
Added 53 mins ago
BU
Marker-Grader MACC 5P88 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
…our Employment Accommodation Policy and consistent with the requirements of…
Added 53 mins ago
BU
Marker-Grader MBAB 5P34 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Added 53 mins ago
BU
Marker-Grader MPAC 5P09 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Added 53 mins ago
BU
Marker-Grader MPAC 5P02 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Added 53 mins ago
BU
Marker-Grader MPAC 5P38 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
…our Employment Accommodation Policy and consistent with the requirements of the…
Added 53 mins ago
BU
Marker-Grader MPAC 5P31 Winter 2027
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Added 53 mins ago
A
Occupational, Health and Safety Coordinator
Alterra
AB · CMH - Alberta
- Full-time
The Coordinator, Occupational Health and Safety plays an integral role in supporting the Health and Safety team, as well as the Manager, Occupational Health and Safety, to provide a great…

Quantum Management Services Ltd.

Executive Coordinator - Governance & Board Support

Toronto, ON, Canada

$35 to $38 CAD / hour · Temporary

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Job details

Pay: $35 to $38 CAD / hour
Job type: Temporary
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Position: Executive Coordinator - Governance & Board Support
Location: Downtown Toronto (Hybrid - 2 days onsite)
Compensation: $35-$38 per hour
Posting Type: Open vacancy
Job Type: Temporary Contract - ASAP to March 2027, with potential for extension

Our client, an established organization within the public sector, is seeking an experienced Executive Coordinator to provide high-level administrative and operational support to senior leadership and the Board of Directors.

This opportunity is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and brings experience supporting senior executives, coordinating board activities, and managing confidential information.

Key Responsibilities:

- Provide executive administrative support, including calendar management, meeting coordination, correspondence, and scheduling.
- Coordinate Board and committee meetings, including preparing agendas, meeting packages, minutes, and follow-up documentation.
- Support governance-related activities, reporting requirements, and administrative processes.
- Prepare, review, and format reports, presentations, correspondence, and other executive-level documentation.
- Maintain confidential records, files, and information with a high degree of professionalism and discretion.
- Liaise with internal and external stakeholders, ensuring effective communication and timely follow-up.
- Assist with administrative coordination across legal services, operational initiatives, and special projects.
- Maintain accurate documentation and support the smooth operation of the executive office.

Qualifications:

- Previous experience providing senior-level administrative or executive support.
- Experience supporting a Board of Directors, committees, or governance-related activities is highly desirable.
- Background within the public sector, nonprofit, legal, or regulatory environment is considered an asset.
- Exceptional organizational skills, attention to detail, and ability to manage competing priorities.

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

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More about this job

Responsibilities

Provide senior-level administrative and operational support to executives and the Board, including scheduling, correspondence, and coordination of board and committee meetings. Prepare and maintain governance documents, reports, confidential records, and follow-up materials while liaising with stakeholders and supporting legal services, operational initiatives, and special projects.

Requirements

Previous experience providing senior-level administrative or executive support is required, with board, committee, or governance support experience highly desirable. Strong organization, attention to detail, and the ability to manage competing priorities are important; public sector, nonprofit, legal, or regulatory experience is an asset.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Board Support
Governance Support
Agenda Preparation
Meeting Package Preparation
Minute Taking
Report Preparation
Document Formatting
Confidential Records Management
Stakeholder Communication
Scheduling
Correspondence Management
Organizational Skills
Attention To Detail

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Executive Support
Board Of Directors
Governance
Public Sector
Committee Meetings
Calendar Management
Meeting Coordination
Agendas
Meeting Packages
Minutes
Reporting Requirements
Executive Documentation
Confidential Information
Stakeholder Liaison
Legal Services
Operational Initiatives
Special Projects
Administrative Coordination
Temporary Contract
Hybrid Work

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