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Added 22 mins ago
AE
SQMS Manager
Airborne Engines Ltd.
Delta, BC
- Full-time
The role has no permanent direct reports at this time. You’ll coordinate internal and contract auditors and act on behalf of the Director of Quality for assigned SQMS activities. This role…
Added 22 mins ago
TT
Senior Leasing Officer
Tk̓emlúps te Secwépemc
Kamloops, BC
- Full-time
Professional Certification, Education And Experience
Added 37 mins ago
WP
Manager, Safety, Security and Asset Management
Westerner Park
Red Deer, AB
- Full-time
Post-secondary education, professional training or equivalent experience in occupational health and safety, emergency management, security, business continuity, asset management,…
Added 51 mins ago
R
Data Support Engineer
Raise
Burnaby, BC
- Full-time
…quantitative analytical skills. Under the supervision of a Senior Professional Engineer, you will contribute to safe, reliable, and cost-effective engineering solutions while working within…
Added 51 mins ago
BH
Property Representative 2 (Interconnections and Site C)
BC Hydro
Vancouver, BC
- $104,800 to $112,800 CAD / year
- Full-time
…budgets; preparing and presenting recommendations for approval by senior management; implementing and providing project leadership over approved…
Added 52 mins ago
B
VP Sales Lead
BMO
Toronto, ON · FCP
- Full-time
You'll partner with senior executives, business owners, and key decision-makers while collaborating across BMO's extensive network of specialists to bring the full strength of the bank to…
Added 52 mins ago
B
VP Sales Lead
BMO
Edmonton, AB · Enbridge
- Full-time
You'll partner with senior executives, business owners, and key decision-makers while collaborating across BMO's extensive network of specialists to bring the full strength of the bank to…
Added 52 mins ago
MH
Director, Equipment Planning and Biomedical Services
Mackenzie Health
Richmond Hill, ON
- $137,748 to $175,793 CAD / year
- Full-time
…(DBFP) equipment relationships, Managed Equipment Services (MES) contract, as well as a traditional in-house biomedical engineering service and support model. This role also works closely…
Added 52 mins ago
CE
Project Sourcing: Canadian Drilling & Completion Contractor Needed – Pipeline & Well Tie-in Project (North Africa)
Canadian Energy Insight Inc.
Calgary, AB
- Full-time
…of this international trade opportunity. To ensure a smooth, professional, and secure process for all involved parties, corporate negotiations will be highly formalized: as soon as an…
Added 52 mins ago
TM
Senior Electrical Engineering Specialist
Trudell Medical International
London, ON
- Full-time
The Senior Electrical Engineering Specialist is responsible for leading the electrical development activities for advanced medical device products while providing technical leadership of…
Added 1 hour ago
FS
Business Analyst, Pension
Financial Services Regulatory Authority of Ontario (FSRA)
Toronto, ON
- Full-time
At FSRA, we invest in the personal and professional growth of our team. We offer a competitive compensation package that includes an employer-matched defined benefit pension plan, and a…
Added 1 hour ago
PA
Intermediate Architectural Technologist
Paradigm Architecture + Design
Toronto, ON
- Full-time
We are seeking an Intermediate Architectural Technologist with 5–10 years of professional experience, strong Revit proficiency, and sound technical knowledge to play an active role in…
Added 1 hour ago
HD
Shopping Center Manager
Harvard Developments
Regina, SK
- Full-time
Reporting to the Senior Shopping Centre Manager this position is a member of a portfolio team working collaboratively with other members responsible for marketing, administration,…
Added 1 hour ago
B
Manager Defense Security
Bombardier
Dorval, QC
- Full-time
Provide oversight of Bombardier's participation in the Government of Canada Contract Security Program and compliance with applicable Contract Security Manual requirements.
Added 1 hour ago
SA
Chief Executive Officer
Salt and Soil Capital
Vancouver, BC
- Full-time
· Client Relationships: Take over and grow senior relationships with the company's repeat clients, and protect its reputation for quick responses and practical problem-solving.
Added 2 hours ago
T&
Senior Cost Manager
Turner & Townsend
Toronto, ON
- Full-time
Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Added 2 hours ago
PF
Private Equity Fund Accountant
Pinnacle Fund Services
Toronto, ON
- Full-time
…for a private equity client portfolio working closely with Senior Fund Accountants and Management. As part of the Private Equity Team, you will work with close-ended Funds specializing in…
Added 2 hours ago
AS
Lead FinOps Analyst: Cloud, Network & Infrastructure
Apex Systems
Mississauga, ON
- $100 to $101 USD / hour
- Contract
Ability to clearly communicate technical cost drivers, financial impacts, variances, and recommended actions to senior leaders and non-technical stakeholders.
Added 2 hours ago
PA
Senior Architectural Technologist / Licensed Architect
Paradigm Architecture + Design
Toronto, ON
- Full-time
We are seeking a highly skilled Senior Architectural Technologist or Licensed Architect with at least 10 years of professional experience and the technical expertise, judgment, and…
Added 2 hours ago
CR
Functional AI Specialist
Clarity Recruitment
Toronto, ON · Greater Toronto Area, Canada
- Contract
Employment Type: Contract, Interim, Fractional, or Full-Time (varies by engagement)
Added 2 hours ago
AS
Senior Technical Business Analyst – CABL Initiative
Apex Systems
Montreal, QC
- $70 to $71 USD / hour
- Contract
McKesson Canada is seeking a Senior Business Analyst to support the CABL initiative, partnering with business stakeholders, MBA subject matter experts, and data engineering teams. This role…
Added 2 hours ago
ML
Associate General Counsel
Maple Leaf Foods Inc
Mississauga, ON
- Full-time
…risk assessments and synthesize decision-useful reporting for senior leadership and the Board. Identify, assess, and prioritize principal and emerging enterprise risks, material exposure…
Added 2 hours ago
WP
Manager, Safety, Security and Asset Management
Westerner Park
Red Deer, AB
- Full-time
Post-secondary education, professional training or equivalent experience in occupational health and safety, emergency management, security, business continuity, asset management,…
Added 2 hours ago
R
Field Service Technician - Laval, QC
Rivian
Laval, QC
- Full-time
Identify areas of improvement and provide feedback to senior technicians or leadership.
Added 2 hours ago
K
Senior Mechanical Engineer - Rotating Equipment
Kent
Calgary, AB
- Full-time
Kent is looking for a Senior Mechanical Engineer – Rotating to join our engineering team in our Sarnia, Ontario, Calgary, or Edmonton, Alberta office. The successful candidate will provide…

Quantum Management Services Ltd.

Executive Coordinator - Governance & Board Support

Toronto, ON, Canada

$35 to $38 CAD / hour · Temporary

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Job details

Pay: $35 to $38 CAD / hour
Job type: Temporary
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Position: Executive Coordinator - Governance & Board Support
Location: Downtown Toronto (Hybrid - 2 days onsite)
Compensation: $35-$38 per hour
Posting Type: Open vacancy
Job Type: Temporary Contract - ASAP to March 2027, with potential for extension

Our client, an established organization within the public sector, is seeking an experienced Executive Coordinator to provide high-level administrative and operational support to senior leadership and the Board of Directors.

This opportunity is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and brings experience supporting senior executives, coordinating board activities, and managing confidential information.

Key Responsibilities:

- Provide executive administrative support, including calendar management, meeting coordination, correspondence, and scheduling.
- Coordinate Board and committee meetings, including preparing agendas, meeting packages, minutes, and follow-up documentation.
- Support governance-related activities, reporting requirements, and administrative processes.
- Prepare, review, and format reports, presentations, correspondence, and other executive-level documentation.
- Maintain confidential records, files, and information with a high degree of professionalism and discretion.
- Liaise with internal and external stakeholders, ensuring effective communication and timely follow-up.
- Assist with administrative coordination across legal services, operational initiatives, and special projects.
- Maintain accurate documentation and support the smooth operation of the executive office.

Qualifications:

- Previous experience providing senior-level administrative or executive support.
- Experience supporting a Board of Directors, committees, or governance-related activities is highly desirable.
- Background within the public sector, nonprofit, legal, or regulatory environment is considered an asset.
- Exceptional organizational skills, attention to detail, and ability to manage competing priorities.

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide senior-level administrative and operational support to executives and the Board, including scheduling, correspondence, and coordination of board and committee meetings. Prepare and maintain governance documents, reports, confidential records, and follow-up materials while liaising with stakeholders and supporting legal services, operational initiatives, and special projects.

Requirements

Previous experience providing senior-level administrative or executive support is required, with board, committee, or governance support experience highly desirable. Strong organization, attention to detail, and the ability to manage competing priorities are important; public sector, nonprofit, legal, or regulatory experience is an asset.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Board Support
Governance Support
Agenda Preparation
Meeting Package Preparation
Minute Taking
Report Preparation
Document Formatting
Confidential Records Management
Stakeholder Communication
Scheduling
Correspondence Management
Organizational Skills
Attention To Detail

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Executive Support
Board Of Directors
Governance
Public Sector
Committee Meetings
Calendar Management
Meeting Coordination
Agendas
Meeting Packages
Minutes
Reporting Requirements
Executive Documentation
Confidential Information
Stakeholder Liaison
Legal Services
Operational Initiatives
Special Projects
Administrative Coordination
Temporary Contract
Hybrid Work

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