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Added 2 mins ago
SH
Home Care Attendant
Southern Health-Santé Sud
Steinbach, MB
- Full-time
Under the direction of the Resource Coordinator - Home Care, the Home Care Attendant (HCA) functions as a member of the Home Care team and is responsible for the provision of personal care…
Added 17 mins ago
IC
Quality Coordinator
Ideal Can
Chatham, NB
- Full-time
…real difference. Join a company where you will find a strong team spirit, based on respect, trust and collaboration, modern and safe facilities, real opportunities for evolution and pride…
Added 17 mins ago
F
Gestionnaire de projets / Project Manager
FluksAqua
Montreal, QC
- Full-time
…framework, Veolia's Water Tech Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity,…
Added 17 mins ago
TU
Development Coordinator, Corporate & Foundation Relations
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Corporate and Foundation Relations (CFR) team within UBC’s Development and Alumni Engagement portfolio is looking for a Development Coordinator to join our collaborative and…
Added 17 mins ago
K&
Product Data Coordinator
Kohl & Frisch Limited
Toronto, ON
- Full-time
We are seeking a detail-oriented and analytical Product Data Coordinator to join our Product Data Services team in Concord, Ontario. In this role, you will play an important part in…
Added 17 mins ago
BJ
Proposals & Pursuits Coordinator
Bennett Jones
Calgary, AB
- Full-time
We are seeking a motivated Coordinator, Proposals & Pursuits to assist our Client & Business Development team in driving proposal excellence, client value and expanding the business. You…
Added 17 mins ago
SM
Clinical Coordinator – Nanaimo, BC (Vancouver Island), BC
Snore MD
Nanaimo, BC
- Full-time
We’re looking for a Clinical Coordinator to join our New Clinic in Nanaimo.
Added 17 mins ago
CH
Scheduling Coordinator
Carecor Health Services Ltd.
Halifax, NS
- Full-time
Carecor Health Services is looking for dedicated and compassionate Scheduling Coordinators to join our amazing team.
Added 17 mins ago
HI
Patient Care Coordinator/LPN
Home Instead
Burnaby, BC
- Full-time
Collaborate with the care team, schedulers, and Care Pros to ensure seamless service delivery.
Added 17 mins ago
BJ
Proposals & Pursuits Coordinator
Bennett Jones
Vancouver, BC
- Full-time
We are seeking a motivated Coordinator, Proposals & Pursuits to assist our Client & Business Development team in driving proposal excellence, client value and expanding the business. You…
Added 17 mins ago
SM
Clinical Coordinator – West Edmonton, Alberta
Snore MD
AB · Edmonton, AB
- Full-time
We’re opening a new clinic in Terra Losa, just minutes from West Edmonton Mall, and we’re looking for a Clinical Coordinator to join us from day one.
Added 18 mins ago
E
Project Support Coordinator - 1 year contract
EXP
Burnaby, BC
- Full-time
At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of…
Added 18 mins ago
Filed Engineer
Aecon
Calgary, AB
…through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class…
Added 32 mins ago
TS
Housing Coordinator
The Salvation Army in Canada
Fort McMurray, AB
- Full-time
Housing With Supports is a program that provides both rent subsidies, as well as the assignment of a Housing Coordinator who provides Intensive Case Management and connections to community…
Added 33 mins ago
VC
Food Service Worker
Vancouver Coastal Health
Vancouver, BC
- $25.82 CAD / hour
- Temporary
Come work as a Food Services Worker at Vancouver Coastal Health (VCH) at Dogwood Care Home in Vancouver, BC! Apply now to join the team!
Added 33 mins ago
CH
Scheduling Coordinator – Edmonton (Full-Time)
CBI Home Health
Edmonton, AB
- Full-time
Relationship Building: Cultivate and maintain positive relationships with care providers, clients, funders, and team members, considering individual needs in all decision-making processes.
Added 33 mins ago
CH
Scheduling Coordinator – Hamilton (Full-Time)
CBI Home Health
Hamilton, ON
- Full-time
Scheduling Coordinator - Care Access Representative - Hamilton (Full-Time)
Added 47 mins ago
FH
Registered Nurse, Emergency - Specialty Qualified - Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $41.42 to $59.52 CAD / hour
- Full-time
…appropriate, collaborating with the interprofessional care team to ensure comprehensive care planning and delivery, and collaborating and communicating with the Patient Care Coordinator on…
Added 47 mins ago
EC
Training & Events Coordinator
ECO Canada
Calgary, AB
- Full-time
…compensation, we provide the opportunity to work alongside a dynamic team that values collaboration, high performance, and, of course, celebrating our successes! We believe that rewarding,…
Added 47 mins ago
CH
Coordinateur (e) d'inventaire
Cardinal Health Canada
Dorval, QC
- Full-time
We are looking for a positive and team-oriented individual to join our Dorval Distribution Centre as an Inventory Coordinator for a 12 month contract. The incumbent will meet the…
Added 47 mins ago
A
Project Coordinator
Ambient
Coquitlam, BC
- Full-time
…Service, and a Sense of Urgency, we strive to ensure every team member can contribute fully and…
Added 47 mins ago
BH
Property Coordinator 1 - Indigenous Land Services
BC Hydro
Vancouver, BC
- $63,200 to $68,600 CAD / year
- Full-time
…opportunity to be part of a talented, inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package, and training opportunities to…
Added 47 mins ago
ST
Warehouse Coordinator
Securitas Technology Canada
Mississauga, ON
- $25 to $27 CAD / hour
- Full-time
…standards Maintain a clean and safe work environment Work with the team to support branch…
Added 47 mins ago
EC
Sales and Solutions Coordinator
Entripy Custom Clothing
Oakville, ON
- Full-time
The Sales and Solutions Coordinator plays a critical role supporting the sales team and sits at the centre of the customer experience - managing orders from first inquiry through final…
Added 47 mins ago
CH
Scheduling Coordinator – Hamilton (Full-Time)
CBI Home Health
Hamilton, ON
- Full-time
Scheduling Coordinator - Care Access Representative - Hamilton (Full-Time)

Quantum Management Services Ltd.

Executive Coordinator - Governance & Board Support

Toronto, ON, Canada

$35 to $38 CAD / hour · Temporary

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Job details

Pay: $35 to $38 CAD / hour
Job type: Temporary
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Position: Executive Coordinator - Governance & Board Support
Location: Downtown Toronto (Hybrid - 2 days onsite)
Compensation: $35-$38 per hour
Posting Type: Open vacancy
Job Type: Temporary Contract - ASAP to March 2027, with potential for extension

Our client, an established organization within the public sector, is seeking an experienced Executive Coordinator to provide high-level administrative and operational support to senior leadership and the Board of Directors.

This opportunity is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and brings experience supporting senior executives, coordinating board activities, and managing confidential information.

Key Responsibilities:

- Provide executive administrative support, including calendar management, meeting coordination, correspondence, and scheduling.
- Coordinate Board and committee meetings, including preparing agendas, meeting packages, minutes, and follow-up documentation.
- Support governance-related activities, reporting requirements, and administrative processes.
- Prepare, review, and format reports, presentations, correspondence, and other executive-level documentation.
- Maintain confidential records, files, and information with a high degree of professionalism and discretion.
- Liaise with internal and external stakeholders, ensuring effective communication and timely follow-up.
- Assist with administrative coordination across legal services, operational initiatives, and special projects.
- Maintain accurate documentation and support the smooth operation of the executive office.

Qualifications:

- Previous experience providing senior-level administrative or executive support.
- Experience supporting a Board of Directors, committees, or governance-related activities is highly desirable.
- Background within the public sector, nonprofit, legal, or regulatory environment is considered an asset.
- Exceptional organizational skills, attention to detail, and ability to manage competing priorities.

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide senior-level administrative and operational support to executives and the Board, including scheduling, correspondence, and coordination of board and committee meetings. Prepare and maintain governance documents, reports, confidential records, and follow-up materials while liaising with stakeholders and supporting legal services, operational initiatives, and special projects.

Requirements

Previous experience providing senior-level administrative or executive support is required, with board, committee, or governance support experience highly desirable. Strong organization, attention to detail, and the ability to manage competing priorities are important; public sector, nonprofit, legal, or regulatory experience is an asset.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Board Support
Governance Support
Agenda Preparation
Meeting Package Preparation
Minute Taking
Report Preparation
Document Formatting
Confidential Records Management
Stakeholder Communication
Scheduling
Correspondence Management
Organizational Skills
Attention To Detail

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Executive Support
Board Of Directors
Governance
Public Sector
Committee Meetings
Calendar Management
Meeting Coordination
Agendas
Meeting Packages
Minutes
Reporting Requirements
Executive Documentation
Confidential Information
Stakeholder Liaison
Legal Services
Operational Initiatives
Special Projects
Administrative Coordination
Temporary Contract
Hybrid Work

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