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Quantum Management Services Ltd.

Executive Legal Administrator

Toronto, ON, Canada

$35 to $40 CAD / hour · Temporary

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Job details

Pay: $35 to $40 CAD / hour
Job type: Temporary
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Position: Executive Legal Administrator
Location: Toronto, ON (Hybrid)
Salary: $35-$40/hr
Posting Type: Open vacancy
Job Type: One Month (potential for extension)

We are currently seeking a highly organized and detail-oriented Executive Legal Administrator on behalf of our regulatory based client. This role will provide administrative and governance support to the Legal Services Department, senior leadership, and Board of Directors, contributing to the effective coordination of legal operations, corporate governance, and key business initiatives.

Key Responsibilities:

- Provide administrative support to senior legal leaders, lawyers, and the Corporate Secretary.
- Coordinate Board and Committee meetings, agendas, Board materials, minutes, and governance documentation.
- Maintain corporate records, contract databases, legal files, and document management systems.
- Process legal invoices and support contract administration, reporting, and compliance activities.
- Manage executive calendars, departmental schedules, project tracking, and confidential correspondence.
- Identify process improvements and support technology adoption to enhance departmental efficiency.

Qualifications:

- Diploma or degree in Legal Studies, Business Administration, Public Administration, or a related field.
- 3 + years of administrative experience in a corporate, legal, executive, or governance environment.
- Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook.
- Strong organizational, communication, time-management, and project coordination skills.
- Ability to manage competing priorities and handle confidential information with discretion.
- Experience with Board support, SAP, OpenText, or the utility industry is an asset.

Please send your resume in Word version to angela.quinlan@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide administrative and governance support to legal leaders, lawyers, the Corporate Secretary, and the Board of Directors, including coordinating meetings and maintaining governance documentation. Manage legal records, contracts, invoices, calendars, correspondence, and project tracking while supporting compliance and process improvements.

Requirements

A diploma or degree in Legal Studies, Business Administration, Public Administration, or a related field is requested, along with at least three years of relevant administrative experience. Candidates should have advanced Microsoft Office skills, strong organizational and communication abilities, and discretion with confidential information; Board support, SAP, OpenText, or utility-industry experience is an asset.

Skills

Administrative Support
Board Meeting Coordination
Corporate Governance
Corporate Records Management
Contract Administration
Legal File Management
Invoice Processing
Compliance Support
Executive Calendar Management
Project Coordination
Process Improvement
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Confidential Information Handling

Visa sponsorship

Not detected in the job text

Hiring contact

Angela Quinlan

Hiring contact email

angela.quinlan@quantum.ca

Keywords

Legal Services
Corporate Governance
Board Of Directors
Board Meetings
Committee Meetings
Corporate Secretary
Governance Documentation
Corporate Records
Contract Databases
Legal Files
Document Management Systems
Legal Invoices
Contract Administration
Compliance
Executive Calendars
Project Tracking
Confidential Correspondence
Process Improvement
Technology Adoption
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
SAP
OpenText
Utility Industry

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