Executive Legal Administrator
- Toronto, ON, Canada
$35 to $40 CAD / hour · Temporary
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Job details
- Pay
- $35 to $40 CAD / hour
- Job type
- Temporary
- Apply by
- Posting language
- English
- Posted
Original job description
Position: Executive Legal Administrator
Location: Toronto, ON (Hybrid)
Salary: $35-$40/hr
Posting Type: Open vacancy
Job Type: One Month (potential for extension)
We are currently seeking a highly organized and detail-oriented Executive Legal Administrator on behalf of our regulatory based client. This role will provide administrative and governance support to the Legal Services Department, senior leadership, and Board of Directors, contributing to the effective coordination of legal operations, corporate governance, and key business initiatives.
Key Responsibilities:
- Provide administrative support to senior legal leaders, lawyers, and the Corporate Secretary.
- Coordinate Board and Committee meetings, agendas, Board materials, minutes, and governance documentation.
- Maintain corporate records, contract databases, legal files, and document management systems.
- Process legal invoices and support contract administration, reporting, and compliance activities.
- Manage executive calendars, departmental schedules, project tracking, and confidential correspondence.
- Identify process improvements and support technology adoption to enhance departmental efficiency.
Qualifications:
- Diploma or degree in Legal Studies, Business Administration, Public Administration, or a related field.
- 3 + years of administrative experience in a corporate, legal, executive, or governance environment.
- Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook.
- Strong organizational, communication, time-management, and project coordination skills.
- Ability to manage competing priorities and handle confidential information with discretion.
- Experience with Board support, SAP, OpenText, or the utility industry is an asset.
Please send your resume in Word version to angela.quinlan@quantum.ca.
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More about this job
Responsibilities
Provide administrative and governance support to legal leaders, lawyers, the Corporate Secretary, and the Board of Directors, including coordinating meetings and maintaining governance documentation. Manage legal records, contracts, invoices, calendars, correspondence, and project tracking while supporting compliance and process improvements.
Requirements
A diploma or degree in Legal Studies, Business Administration, Public Administration, or a related field is requested, along with at least three years of relevant administrative experience. Candidates should have advanced Microsoft Office skills, strong organizational and communication abilities, and discretion with confidential information; Board support, SAP, OpenText, or utility-industry experience is an asset.
Skills
- Administrative Support
- Board Meeting Coordination
- Corporate Governance
- Corporate Records Management
- Contract Administration
- Legal File Management
- Invoice Processing
- Compliance Support
- Executive Calendar Management
- Project Coordination
- Process Improvement
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- Confidential Information Handling
Visa sponsorship
Not detected in the job text
Hiring contact
Angela Quinlan
Hiring contact email
angela.quinlan@quantum.ca
Categories
- Legal
- Administrative
- Management & Leadership
- Government & Public Sector
Keywords
- Legal Services
- Corporate Governance
- Board Of Directors
- Board Meetings
- Committee Meetings
- Corporate Secretary
- Governance Documentation
- Corporate Records
- Contract Databases
- Legal Files
- Document Management Systems
- Legal Invoices
- Contract Administration
- Compliance
- Executive Calendars
- Project Tracking
- Confidential Correspondence
- Process Improvement
- Technology Adoption
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- SAP
- OpenText
- Utility Industry