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Added 7 mins ago
WO
Registered Technologist - Nuclear Medicine
William Osler Health System
Brampton, ON
- Part-time
At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!
Added 21 mins ago
GG
Food & Beverage Server - Lora Bay
Great Gulf
The Blue Mountains, ON
- Full-time
…succeed in their careers. Whether you are a veteran hospitality professional, just embarking on your hospitality career, or looking for seasonal employment, our supportive management team…
Added 21 mins ago
WS
Employment Consultant
WCG Services
Prince George, BC
- $54,300 CAD / year
- Full-time
…ensures successful outcomes for the client while ensuring all contract deliverables are achieved. The process of Case Management involves developing a positive relationship with the client,…
Added 21 mins ago
II
mechanical design engineer
ISOTECH Industries Inc.
Toronto, ON · North York, ON
- Full-time
Prepare contract documents and evaluate tenders for industrial construction or maintenance
Added 21 mins ago
Bodily Injury Examiner
OTIP Group of Companies (OTIP, Orbit, Curo)
Waterloo, ON
Represent stakeholders in a professional manner at meetings, court hearings, mediations and other information gatherings with a view to effect settlement when appropriate.
Added 35 mins ago
DF
Sr Program Manager
Decisive Farming by TELUS Agriculture
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
…health authorities) on program-level matters; drive multi-party contract review cycles, synthesize internal comments, and coordinate legal, finance, and Product Management stakeholders to…
Added 35 mins ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
As part of our mandatory screening process, SMH will require professional references, verification of academic training and professional accreditation along with a current vulnerable sector…
Added 35 mins ago
AU
Security Guard - Hiring Event
Allied Universal
Toronto, ON
- $21 CAD / hour
- Full-time
Work Duration: August 21st to September 7th - may lead to permanent opportunities once the contract is over.
Added 36 mins ago
FG
Senior Glazing Project Manager
Flynn Group of Companies
Winnipeg, MB
- Full-time
…Winnipeg branch. This role is designed for an experienced glazing professional who has successfully managed large commercial projects and is ready to take on greater leadership…
Added 36 mins ago
FG
Glazing Project Manager
Flynn Group of Companies
Winnipeg, MB
- Full-time
This opportunity is ideal for an up-and-coming project management professional with commercial glazing experience who is looking to grow their career with Canada's leading building envelope…
Added 36 mins ago
TS
Housekeeper (Casual)
The Salvation Army Canada and Bermuda Territory
Edmonton, AB
- Part-time
…manner that meets or exceeds Health & Safety Standards, funder/contract expectations, demonstrates respect for all individuals, achieves the goal of providing a home-like environment and…
Added 36 mins ago
B
Mortgage Specialist
BMO
Duncan, BC · Nanaimo, BC
- Full-time
Provides customers with friendly, courteous, and professional service in response to queries and requests to identify client needs for banking products (e.g. everyday banking, lending, and…
Added 36 mins ago
B
Mortgage Specialist
BMO
BC
- Full-time
Provides customers with friendly, courteous, and professional service in response to queries and requests to identify client needs for banking products (e.g. everyday banking, lending, and…
Added 36 mins ago
B
Mortgage Specialist
BMO
Surrey, BC
- Full-time
Provides customers with friendly, courteous, and professional service in response to queries and requests to identify client needs for banking products (e.g. everyday banking, lending, and…
Added 36 mins ago
B
Mortgage Specialist
BMO
North Vancouver, BC
- Full-time
Provides customers with friendly, courteous, and professional service in response to queries and requests to identify client needs for banking products (e.g. everyday banking, lending, and…
Added 36 mins ago
B
Mortgage Specialist
BMO
Kelowna, BC
- Full-time
Provides customers with friendly, courteous, and professional service in response to queries and requests to identify client needs for banking products (e.g. everyday banking, lending, and…
Added 36 mins ago
B
Mortgage Specialist
BMO
Penticton, BC
- Full-time
Provides customers with friendly, courteous, and professional service in response to queries and requests to identify client needs for banking products (e.g. everyday banking, lending, and…
Added 36 mins ago
B
Mortgage Specialist
BMO
New Westminster, BC
- Full-time
Provides customers with friendly, courteous, and professional service in response to queries and requests to identify client needs for banking products (e.g. everyday banking, lending, and…
Added 36 mins ago
B
Mortgage Specialist
BMO
Vancouver, BC
- Full-time
Provides customers with friendly, courteous, and professional service in response to queries and requests to identify client needs for banking products (e.g. everyday banking, lending, and…
Added 36 mins ago
B
Mortgage Specialist
BMO
Maple Ridge, BC
- Full-time
Provides customers with friendly, courteous, and professional service in response to queries and requests to identify client needs for banking products (e.g. everyday banking, lending, and…
Added 36 mins ago
B
Mortgage Specialist
BMO
Burnaby, BC
- Full-time
Provides customers with friendly, courteous, and professional service in response to queries and requests to identify client needs for banking products (e.g. everyday banking, lending, and…
Added 36 mins ago
B
Mortgage Specialist
BMO
Burnaby, BC
- Full-time
Provides customers with friendly, courteous, and professional service in response to queries and requests to identify client needs for banking products (e.g. everyday banking, lending, and…
Added 36 mins ago
B
Commercial Door Service Technician - Roving
BGIS
Vancouver, BC
- Full-time
Ensures all work meets quality standards, contract requirements, safety regulations, and BGIS policies and procedures.
Added 36 mins ago
BT
Carrier Sales Coordinator - Mississauga
Bison Transport Inc.
Mississauga, ON
- Full-time
Negotiate freight rates and contract terms with carriers, ensuring competitive and cost-effective solutions.
Added 36 mins ago
BT
Carrier Sales Coordinator - Winnipeg
Bison Transport Inc.
Winnipeg, MB
- Full-time
Negotiate freight rates and contract terms with carriers, ensuring competitive and cost-effective solutions.

Quantum Management Services Ltd.

Office Coordinator

Vaughan, ON, Canada

$60,000 to $65,000 CAD / year · Contract

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Job details

Pay: $60,000 to $65,000 CAD / year
Job type: Contract
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

Position: Office Coordinator
Location: On-Site in Vaughan
Salary: Up to $65,000
Posting Type: Open Vacancy
Job Type: 12-month Contract with Potential for Extension

Our client, a well-established retirement community in Vaughan, is seeking a friendly, organized and detail-oriented Office Coordinator to support its busy front office on a 12-month contract.

This role is ideal for an experienced administrative professional who enjoys working in a people-focused environment and is comfortable balancing front-office responsibilities with payroll, documentation and day-to-day administrative support. You will interact regularly with residents, families, visitors and team members, so professionalism, patience and a warm, service-oriented approach are essential.

What You'll Do:

- Provide day-to-day administrative support to the office and management team
- Welcome residents, families, visitors and service providers
- Answer telephone calls and respond to general inquiries
- Maintain resident files, records and other confidential documentation
- Support payroll administration, including payroll entry and related updates using Dayforce
- Assist with processing rental payments and other basic accounting administration
- Prepare documents, correspondence, spreadsheets and reports
- Support the coordination of resident move-ins
- Assist with filing, data entry, photocopying and document organization
- Order office supplies and help keep the front office organized
- Provide coverage and general support to the Concierge team
- Assist with other administrative duties as required

What You Bring:

- Previous experience in office administration, reception or a similar administrative support role
- Hands-on payroll administration experience
- Experience using Dayforce is very nice to have
- Experience in retirement living, healthcare, hospitality or residential property management is an asset
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- A warm, professional and service-oriented approach
- Strong attention to detail and discretion when handling confidential information
- Proficiency with Microsoft Outlook, Word, Excel and Teams
- The ability to work independently, manage multiple priorities and adapt to changing needs
- Flexibility and a willingness to assist with a variety of office responsibilities
- A valid driver's licence and access to a vehicle

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide front-office and administrative support, welcome and assist residents and visitors, handle calls and inquiries, and maintain confidential records and documentation. Support payroll using Dayforce, rental payment processing, resident move-ins, office organization, and general Concierge coverage.

Requirements

Candidates should have prior office administration or reception experience, hands-on payroll administration experience, and strong organizational, communication, and time-management skills. Proficiency with Microsoft Office tools, discretion with confidential information, flexibility, and a valid driver's licence with access to a vehicle are required; Dayforce and relevant industry experience are assets.

Skills

Office Administration
Reception
Payroll Administration
Dayforce
Recordkeeping
Confidential Document Handling
Customer Service
Written Communication
Verbal Communication
Organization
Time Management
Attention To Detail
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Office Coordination
Office Administration
Front Office
Reception
Payroll Administration
Dayforce
Resident Records
Confidential Documentation
Rental Payments
Accounting Administration
Resident Move-Ins
Data Entry
Filing
Document Organization
Office Supplies
Concierge Support
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Retirement Community
Customer Service
Time Management
Valid Driver's Licence

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