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Added 16 mins ago
Spa Manager - The Wickaninnish Inn
Relais & Châteaux
Tofino, BC
Full-time
Join our Spa team as a Spa Manager, where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four Diamond, and Travel &…
Added 16 mins ago
Assistant Spa Manager - The Wickaninnish Inn
Relais & Châteaux
Tofino, BC
Full-time
Join our Spa Team as an Assistant Spa Manager where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four Diamond, and…
Added 16 mins ago
Retail Management Placement - Bolton Region
targetjobs UK
Bolton, ON
Full-time
…variety of areas across the business, including Logistics, Administration, Property and Trading. You'll also work alongside an Area Manager, getting a real insight into their role. As a…
Added 46 mins ago
Administrateur d'Immeubles
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Full-time
…respect de toutes les politiques et procédures de Centurion Property Associates. Répondre aux questions, préoccupations ou plaintes des résidents en temps opportun et avec compassion.…
Added 46 mins ago
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Added 1 hour ago
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$55,000 to $68,000 CAD / year
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Added 2 hours ago
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Added 3 hours ago
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Added 4 hours ago
Administrateur d'Immeubles
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…respect de toutes les politiques et procédures de Centurion Property Associates. Répondre aux questions, préoccupations ou plaintes des résidents en temps opportun et avec compassion.…
Added 4 hours ago
Maintenance Manager
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Added 4 hours ago
Administrateur d'Immeubles
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…respect de toutes les politiques et procédures de Centurion Property Associates. Répondre aux questions, préoccupations ou plaintes des résidents en temps opportun et avec compassion.…

Quantum Management Services Ltd.

Office Manager

Vaughan, ON, Canada

Pay: $60,000 to $65,000 CAD / year
Job type: Contract
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

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Original job description

Position: Office Manager
Location: On-Site in Vaughan
Salary: Up to $65,000
Posting Type: Open Vacancy
Job Type: 12-month Contract with Potential for Extension

Our client, a well-established retirement community in Vaughan, is seeking a friendly, organized and detail-oriented Office Manager to support its busy front office on a 12-month contract.

This role is ideal for an experienced administrative professional who enjoys working in a people-focused environment and is comfortable balancing front-office responsibilities with payroll, documentation and day-to-day administrative support. You will interact regularly with residents, families, visitors and team members, so professionalism, patience and a warm, service-oriented approach are essential.

What You'll Do:

- Provide day-to-day administrative support to the office and management team
- Welcome residents, families, visitors and service providers
- Answer telephone calls and respond to general inquiries
- Maintain resident files, records and other confidential documentation
- Support payroll administration, including payroll entry and related updates using Dayforce
- Assist with processing rental payments and other basic accounting administration
- Prepare documents, correspondence, spreadsheets and reports
- Support the coordination of resident move-ins
- Assist with filing, data entry, photocopying and document organization
- Order office supplies and help keep the front office organized
- Provide coverage and general support to the Concierge team
- Assist with other administrative duties as required

What You Bring:

- Previous experience in office administration, reception or a similar administrative support role
- Hands-on payroll administration experience
- Experience using Dayforce is very nice to have
- Experience in retirement living, healthcare, hospitality or residential property management is an asset
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- A warm, professional and service-oriented approach
- Strong attention to detail and discretion when handling confidential information
- Proficiency with Microsoft Outlook, Word, Excel and Teams
- The ability to work independently, manage multiple priorities and adapt to changing needs
- Flexibility and a willingness to assist with a variety of office responsibilities
- A valid driver's licence and access to a vehicle

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide front-office and administrative support, welcome and assist residents and visitors, handle inquiries, and maintain confidential records and documentation. Support payroll using Dayforce, rental payment processing, resident move-ins, office organization, and Concierge coverage.

Requirements

Previous experience in office administration, reception, or a similar support role and hands-on payroll administration experience are required; Dayforce experience is an asset. Candidates should have strong organizational, communication, and customer-service skills, proficiency with Microsoft Office tools and Teams, discretion, flexibility, and a valid driver's licence with access to a vehicle.

Skills

Office Administration
Reception
Payroll Administration
Dayforce
Recordkeeping
Confidential Document Handling
Basic Accounting
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Organization
Time Management
Verbal Communication
Written Communication
Customer Service

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Office Administration
Front Office
Reception
Payroll Administration
Dayforce
Resident Records
Confidential Documentation
Rental Payments
Basic Accounting
Resident Move-Ins
Data Entry
Filing
Document Organization
Office Supplies
Concierge
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Retirement Community
Customer Service
Time Management
Communication
Valid Driver's Licence

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