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Added 21 mins ago
C
Associate Controls Specialist,
Carrier
Coquitlam, BC
- $43,500 to $93,500 CAD / year
- Full-time
Technology-enabled tools may support parts of the recruitment process, with oversight by people.
Added 50 mins ago
RL
AUTOMOTIVE TECHNICIAN
Regency Lexus
Vancouver, BC
- Full-time
Regency Lexus Parts & Service is looking for a Red Seal Automotive Technician who is interested in long-term career growth in the automotive service industry. By providing a world-class…
Added 50 mins ago
FG
Maintenance Technician
Forest Group
Vaughan, ON
- Full-time
Order and receive replacement or repair parts as directed and keep stock area in neat and tidy condition
Added 50 mins ago
GC
Duty Supervisors - Paramedic Services (Permanent, Part-time)
Grey County
Owen Sound, ON
- Part-time
Added 1 hour ago
PA
Sales Consultant (Brampton Mitsubishi)
Performance Auto Group
Brampton, ON
- Full-time
Must have a valid Ontario Driver's License and good driving record.
Added 2 hours ago
CC
Service Sales Representative - First Aid and Safety
Cintas Canada
Calgary, AB
- Full-time
…accessibility legislation), accommodations will be provided in all parts of the hiring process. Applicants are required to make their needs known in…
Added 2 hours ago
MJ
Mechanical Engineer
Manufacturing Job Site
Oxford, NS
- Full-time
Source mechanical parts, evaluate vendor specs, and track project timelines and capital budgets.
Added 2 hours ago
MJ
Parts Counter Sales Representative
Manufacturing Job Site
Moncton, NB
- Full-time
We're looking for a motivated and customer focused Parts Counter Sales Representative to join our Moncton, NB location.
Added 2 hours ago
A
Software Engineer
Actalent
Ottawa, ON
- $50 to $74 CAD / hour
- Contract
Perform detailed debugging, issue reproduction, and root-cause analysis at OS, kernel, driver, and system levels.
Added 2 hours ago
Durham- Parts Coordinator
Human Resources
Pickering, ON
The Parts Coordinator role is responsible for sourcing and purchasing truck parts, managing inventory levels, and ensuring timely, cost-effective supply of materials to support fleet…
Added 3 hours ago
PG
Building Operator (4th Class)
PETERSON GROUP PROPERTI
Vancouver, BC
- $69,000 to $84,000 CAD / year
- Full-time
Maintain tools, materials, parts, maintenance-shop inventory, and equipment, including golf carts, and support Resident Caretaker training on minor maintenance tasks.
Added 3 hours ago
CM
lubrication technician - automotive service and repair
Coast Mountain GM
Smithers, BC
- Full-time
Change engine oil and lubricate running gears or moving parts of automobiles, trucks or heavy equipment
Added 3 hours ago
PA
Assistant Sales Manager (AutoPlanet Durham)
Performance Auto Group
Bowmanville, ON
- Full-time
Must have a valid Ontario Driver's License and good driving record.
Added 3 hours ago
C
General Maintenance Technician, Isolated Locations (T & I) (On-site)
CBC/Radio-Canada
Montreal, QC
- Full-time
Source required parts and technical materials, contacting vendors for information and sharing details with relevant stakeholders.
Added 3 hours ago
R
General Maintenance Technician, Isolated Locations (T & I) (On-site)
Radio-Canada
Montreal, QC
- Full-time
Source required parts and technical materials, contacting vendors for information and sharing details with relevant stakeholders.
Added 3 hours ago
BH
Sr. Safety Advisor
BC Hydro
Prince George, BC
- $109,700 to $138,700 CAD / year
- Full-time
Interpret and apply WSBC OHSR Parts 10 and 19, as well as public safety related legislation, ensuring all requirements are integrated into BC Hydro’s electrical safety programs.
Added 3 hours ago
TH
Tool Rental Technician: Full Time - BEACON HILL
The Home Depot Canada
Calgary, AB
- Full-time
Troubleshoot, diagnose, and order parts within 48 hours of a tool being placed on the Down List. Notify Regional Rental Manager (RRM) of any delays.
Added 4 hours ago
CR
Parts & Sales Support Specialist - Refrigeration & HVAC
CIMCO Refrigeration
Moncton, NB · NS · Dartmouth, NS
- Full-time
CIMCO is looking for a Parts & Sales Support Specialist to support our service, sales, and project teams across Atlantic Canada. This role is responsible for sourcing materials, preparing…
Added 4 hours ago
IT
Parts Counterperson
Inland Truck & Equipment
Williams Lake, BC
- Full-time
Inland Truck & Equipment is an industry leader in the heavy-duty truck and equipment sales, service, and parts marketplace. When we say we’re ALL IN, we mean we’re all in on you and your…
Added 4 hours ago
TB
Auto Body Apprentice - Min Level 2 (Winnipeg Area)
The Boyd Group LLC
Winnipeg, MB
- Contract
Repair or replace interior and exterior parts, electrical components and vehicle accessories
Added 4 hours ago
TB
Auto Body Apprentice - Minimum Level 2 (Bedford)
The Boyd Group LLC
Bedford, NS
- Contract
Repair or replace interior and exterior parts, electrical components and vehicle accessories
Added 4 hours ago
TB
Auto Body Technician (Burlington)
The Boyd Group LLC
Burlington, ON
- Full-time
Repair or replace interior and exterior parts, electrical components, and vehicle accessories
Added 4 hours ago
TB
Auto Body Apprentice - Min Level 2 (Winnipeg Area)
The Boyd Group LLC
Winnipeg, MB
- Contract
Repair or replace interior and exterior parts, electrical components and vehicle accessories
Added 4 hours ago
BA
SERVICE MANAGER
Birchwood Automotive Group
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
Valid Class 5F driver’s license, and clear drivers abstract
Added 4 hours ago
Vehicle Mechanic - Lead Hand
Canada Post - Postes Canada
Regina, SK
…vehicles and equipment, and repairs or overhauls components parts. Verifies work done by contractors, and certifies that repairs that have been performed are safe, road worthy, reliable and…

Quantum Management Services Ltd.

Office Manager

Vaughan, ON, Canada

$60,000 to $65,000 CAD / year · Contract

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Job details

Pay: $60,000 to $65,000 CAD / year
Job type: Contract
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

Position: Office Manager
Location: On-Site in Vaughan
Salary: Up to $65,000
Posting Type: Open Vacancy
Job Type: 12-month Contract with Potential for Extension

Our client, a well-established retirement community in Vaughan, is seeking a friendly, organized and detail-oriented Office Manager to support its busy front office on a 12-month contract.

This role is ideal for an experienced administrative professional who enjoys working in a people-focused environment and is comfortable balancing front-office responsibilities with payroll, documentation and day-to-day administrative support. You will interact regularly with residents, families, visitors and team members, so professionalism, patience and a warm, service-oriented approach are essential.

What You'll Do:

- Provide day-to-day administrative support to the office and management team
- Welcome residents, families, visitors and service providers
- Answer telephone calls and respond to general inquiries
- Maintain resident files, records and other confidential documentation
- Support payroll administration, including payroll entry and related updates using Dayforce
- Assist with processing rental payments and other basic accounting administration
- Prepare documents, correspondence, spreadsheets and reports
- Support the coordination of resident move-ins
- Assist with filing, data entry, photocopying and document organization
- Order office supplies and help keep the front office organized
- Provide coverage and general support to the Concierge team
- Assist with other administrative duties as required

What You Bring:

- Previous experience in office administration, reception or a similar administrative support role
- Hands-on payroll administration experience
- Experience using Dayforce is very nice to have
- Experience in retirement living, healthcare, hospitality or residential property management is an asset
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- A warm, professional and service-oriented approach
- Strong attention to detail and discretion when handling confidential information
- Proficiency with Microsoft Outlook, Word, Excel and Teams
- The ability to work independently, manage multiple priorities and adapt to changing needs
- Flexibility and a willingness to assist with a variety of office responsibilities
- A valid driver's licence and access to a vehicle

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Provide front-office and administrative support, welcome and assist residents and visitors, handle inquiries, and maintain confidential records and documentation. Support payroll using Dayforce, rental payment processing, resident move-ins, office organization, and Concierge coverage.

Requirements

Previous experience in office administration, reception, or a similar support role and hands-on payroll administration experience are required; Dayforce experience is an asset. Candidates should have strong organizational, communication, and customer-service skills, proficiency with Microsoft Office tools and Teams, discretion, flexibility, and a valid driver's licence with access to a vehicle.

Skills

Office Administration
Reception
Payroll Administration
Dayforce
Recordkeeping
Confidential Document Handling
Basic Accounting
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Organization
Time Management
Verbal Communication
Written Communication
Customer Service

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Office Administration
Front Office
Reception
Payroll Administration
Dayforce
Resident Records
Confidential Documentation
Rental Payments
Basic Accounting
Resident Move-Ins
Data Entry
Filing
Document Organization
Office Supplies
Concierge
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Retirement Community
Customer Service
Time Management
Communication
Valid Driver's Licence

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