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Added 6 mins ago
GP
Senior Engineering Program Manager
Generac Power Systems
Toronto, ON · Canada - Toronto
- Full-time
…cost reduction, technology integration, and lifecycle product support. This role is accountable for translating product strategy, requirements, and business objectives into clear,…
Added 6 mins ago
EC
Business Solutions Specialist
East Coast Credit Union
Antigonish, NS
- Full-time
Provide support and training to the Business Services Team, and the retail branch staff, in the sale and fulfilment of all cash management solutions in a timely and professional manner.
Added 6 mins ago
E
Resident Care Manager (RCM) - Full Time (FT) - Poseidon Care Centre
Extendicare
Winnipeg, MB · LTC - Poseidon Care Centre
- Full-time
We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses.…
Added 6 mins ago
FB
Loan Consultant
Fairstone Bank
Brampton, ON
- Full-time
Managing the entire sales process, both in person and virtually - from application to closing
Added 6 mins ago
Software Development Manager, Rendering Foundations
Amazon
Vancouver, BC
…and need a workplace accommodation or adjustment during the application and hiring…
Added 6 mins ago
Maintenance Technician
Canad Inns
Winnipeg, MB
Thank you for considering a career with Canad Inns. We look forward to reviewing your application and potentially welcoming you to our team.
Added 21 mins ago
CF
Project Technical Support – I
Centre for Chronic Disease Control
Delhi, ON
- Full-time
…equipments, management of the trial data, conductfollow up and support with patient…
Added 21 mins ago
KD
Coordonnateur ou coordonnatrice, tarification et promotions / Pricing & Promotion Coordinator
Keurig Dr Pepper Canada
Montreal, QC
- Full-time
Added 21 mins ago
TH
Registered Massage Therapist - Boomerang Health
The Hospital for Sick Children
Toronto, ON
- Full-time
If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their…
Added 21 mins ago
ES
Senior Java Engineer
EPAM Systems
Toronto, ON
- Full-time
Design, build, and maintain Java and Spring Boot applications and services that support corporate actions and complex investment data processing at scale
Added 21 mins ago
T
Senior Project Controller - Scheduling
TransLink
Vancouver, BC · Greater Vancouver, BC
- $100,080 to $150,120 CAD / year
- Full-time
Deep understanding of the interdependencies between scheduling, cost control, estimating, and risk management, with demonstrated ability to support integrated planning and forecasting.
Added 21 mins ago
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Co-op, Mechanical Engineer
Nutrien
Redwater, AB
- Internship
Contribute to project work encompassing scope definition, tender document creation and ongoing support of contracts
Added 21 mins ago
SA
Astra Captain
SkyCare Air Ambulance & Charters
Kitchener, ON
- Full-time
Support both charter and air ambulance missions, including patient transport where required
Added 21 mins ago
AA
Pilote d'essai de production / Production Test pilot
Airbus Aircraft
Montreal, QC
- Full-time
Added 21 mins ago
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Medical Stenographer 1, Anatomical Pathology - Lions Gate Hospital Labs
Sanya’k̓ula
North Vancouver, BC
- Full-time
…care too – offering health, wellness, development programs to support you – at work and at…
Added 21 mins ago
Y
Associate Technical Account Manager
Yardi
Toronto, ON
- $69,600 to $73,100 CAD / year
- Full-time
…ATAM, your main role will be to provide top-notch customer support, focusing on troubleshooting and resolving software issues over phone and email across Yardi's diverse suite of products.…
Added 21 mins ago
WF
Cashier Team Member (Front End Service) - Part Time
Whole Foods Market
Oakville, ON
- Part-time
Provides support as a member of the Customer Service & E-Commerce team to include assisting customers during the check-out process, performing all cash register functions, bagging…
Added 21 mins ago
CO
Auxiliary Firefighter - Closes Monday, October 26, 2026
City of Powell River BC
Powell River, BC
- Internship
If you would answer YES to any of the following be advised that your application will not be accepted.
Added 21 mins ago
B&
Seasonal Retail Sales Associate-MASONVILLE PLACE
Bath & Body Works
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- $18.95 USD / hour
- Part-time
Support product replenishment activities and maintain brand standards to keep the store full and abundant.
Added 21 mins ago
ML
Senior Litigation Lawyer
ME Law - Business Litigation Lawyers
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- Full-time
…file management protocols, and quality controls. Dedicated support functions are managed by an executive team that operates independently of the legal…
Added 21 mins ago
BL
RECEPTIONIST/ OFFICE SERVICES CLERK
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BC · West Vancouver, BC
- Other
Added 21 mins ago
FF
automotive body painter
Fraser Ford Sales
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- Full-time
Added 22 mins ago
Equipment Service Support - Harvesting Heads
Tigercat | MacDonald Steel
Kamloops, BC · Prince George, BC · Williams Lake, BC · BC
Tigercat Industries Inc. is looking for a highly motivated, driven, and organized Product Support Representative for Harvesting Heads, covering British Columbia.
Added 22 mins ago
Lodge Manager – Paradise Lodge & Bungalows, Lake Louise
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At BCP, we offer a comprehensive total compensation package, including perks and benefits designed to support your professional growth and enhance your lifestyle in Lake Louise. Here are…
Added 22 mins ago
Strategic Sourcing - Strategic Sourcing Specialist
Mohawk Medbuy Corporation (MMC)
Burlington, ON · ON · Kingston, ON · London, ON · Thunder Bay, ON · Toronto, ON · Chatham-Kent, ON
We are currently recruiting for a full-time Strategic Sourcing Specialist to support our Strategic Sourcing - Facilities Management & Hospital Operations team.

Quantum Management Services Ltd.

Office Manager

Vaughan, ON, Canada

$60,000 to $65,000 CAD / year · Contract

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Job details

Pay: $60,000 to $65,000 CAD / year
Job type: Contract
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

Position: Office Manager
Location: Vaughan, ON - On-Site
Salary: Up to $65,000
Job Type: 12-Month Contract with Potential for Extension
Posting Type: Open Vacancy

Our client, a well-established retirement community in Vaughan, is seeking a personable, organized and detail-oriented Office Manager to oversee daily administrative operations and provide support to its management team on a 12-month contract.

This is an excellent opportunity for an experienced administrative professional who enjoys a varied role combining office coordination, payroll administration, resident services and general operational support. The successful candidate will play an important role in keeping the office running smoothly while providing a welcoming and professional experience for residents, families, visitors and staff.

Responsibilities will include:

- Coordinate day-to-day office administration and provide support to the management team
- Assist with payroll administration, including payroll entry, updates and maintaining accurate employee information
- Maintain organized resident files, employee records and confidential documentation
- Assist with rental payment processing, invoicing and general accounting administration
- Support resident move-ins, including documentation, coordination and administrative follow-up
- Prepare correspondence, spreadsheets, reports and other administrative documents
- Act as a key point of contact for residents, families, visitors and internal team members
- Coordinate office supplies, administrative processes and general front-office operations
- Provide support and coverage to the Concierge team as required
- Assist with additional administrative projects and operational needs as they arise

What we're looking for:

- Previous experience in office management, administration, payroll coordination or a similar role
- Hands-on experience supporting payroll administration and maintaining accurate employee records
- Experience with Dayforce is a strong asset
- Background in retirement living, healthcare, hospitality, residential property management or another service-oriented environment is an asset
- Excellent organizational skills and the ability to manage multiple priorities in a busy environment
- Strong written and verbal communication skills with a warm, professional and approachable manner
- Strong attention to detail and discretion when handling confidential information
- Proficiency with Microsoft Office, including Excel, Word and Outlook
- A proactive, flexible and team-oriented approach with the ability to work independently
- A valid driver's licence and access to a vehicle

This role is ideal for someone who enjoys taking ownership of administrative responsibilities, supporting a collaborative team and contributing to a welcoming, people-focused environment.

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Coordinate daily office operations and support the management team, including payroll administration, recordkeeping, payment processing, invoicing, and preparation of administrative documents. Support resident move-ins, serve as a point of contact for residents and visitors, coordinate office processes and supplies, and provide concierge coverage and other operational support as needed.

Requirements

Candidates should have previous experience in office management, administration, payroll coordination, or a similar role, including payroll support and accurate employee recordkeeping; Dayforce experience is an asset. Strong organization, communication, discretion, Microsoft Office proficiency, flexibility, and a team-oriented approach are required, along with a valid driver's licence and access to a vehicle.

Skills

Office Administration
Office Management
Payroll Administration
Employee Records Management
Confidential Records Management
Rental Payment Processing
Invoicing
Accounting Administration
Resident Move-In Coordination
Document Preparation
Microsoft Excel
Microsoft Word
Microsoft Outlook
Organization
Written And Verbal Communication
Customer Service

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Office Management
Office Administration
Payroll Administration
Dayforce
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Employee Records
Resident Files
Confidential Documentation
Rental Payment Processing
Invoicing
Accounting Administration
Resident Move-Ins
Concierge
Retirement Living
Healthcare
Hospitality
Residential Property Management
Front-Office Operations
Administrative Coordination
Customer Service
Driver's Licence

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