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Added 6 mins ago
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General Superintendent
Ramudden
Bradford West Gwillimbury, ON · Bradford, Ontario
- Full-time
We are seeking a highly organized and results-driven General Superintendent to coordinate customer requirements with operational capacity to successfully deliver temporary construction…
Added 6 mins ago
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Environmental Lead
Amico
Toronto, ON · North York, ON
- Full-time
…large-scale infrastructure projects. With a strong track record in general contracting, civil engineering and road building, we deliver complex infrastructure solutions that shape the…
Added 6 mins ago
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Station Field Coordinator
Amico
Toronto, ON · North York, ON
- Full-time
…large-scale infrastructure projects. With a strong track record in general contracting, civil engineering and road building, we deliver complex infrastructure solutions that shape the…
Added 6 mins ago
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Senior Superintendent
Amico
Mississauga, ON
- Full-time
…large-scale infrastructure projects. With a strong track record in general contracting, civil engineering and road building, we deliver complex infrastructure solutions that shape the…
Added 6 mins ago
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Construction Estimator
Build It
Mississauga, ON
- Full-time
BUILD IT is a full-service general construction company with offices in Mississauga, ON and Calgary, AB.
Added 6 mins ago
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Business Development Representative
Build It
Mississauga, ON
- Full-time
BUILD IT is a full-service general construction company with offices in Mississauga, ON and Calgary, AB.
Added 6 mins ago
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Retail General Manager
Staples Inc.
Saint-Jérôme, QC · St-Jerome, QC
- Full-time
We are seeking a dynamic and strategic General Manager to lead our retail operations team and drive operational excellence. As a General Manager, you will champion our selling model,…
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On-Call Casual Reception
Wasauksing
Parry Sound, ON
- Full-time
General knowledge of community services and of Wasauksing is considered an asset;
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Housing Assistant
Wasauksing
McDougall, ON · Parry Island, Ontario
- Full-time
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Beauty Specialist, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Calgary, AB
- Part-time
Added 6 mins ago
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Front Store Supervisor, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Leduc, AB
- Part-time
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Caissier(ère), rémunéré(e) à l’heure – PHX temps partiel jour
Shoppers Drug Mart
Montreal, QC
- Part-time
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Cashier, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Mount Pearl, NL
- Part-time
Added 6 mins ago
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Caissier(ère), rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles
Shoppers Drug Mart
Montreal, QC
- Part-time
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Beauty Specialist, Hourly Part Time Day
Shoppers Drug Mart
Regina, SK
- Part-time
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(CAN) General Merchandise Associate
Walmart
Sydney, NS
- Part-time
Working as a General Merchandise Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you deliver excellent customer…
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(CAN) General Merchandise Associate
Walmart
Sydney, NS
- Part-time
Working as a General Merchandise Associate at Walmart Canada is a great way to develop your skills in the retail industry. A General Merchandise Associate provides exemplary customer…
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(CAN) Associé, marchandise générale
Walmart
Trois-Rivières, QC
- Part-time
Working as a General Merchandise Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you deliver excellent customer…
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Stock Unloader Associate
Walmart
Winnipeg, MB
- Full-time
Prepares and resets the Receiving Area and unloads general merchandise trailers, including completing live unloading of remaining merchandise.
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(CAN) Stock Unloader Associate
Walmart
Sault Ste. Marie, ON
- Part-time
Prepares and resets the Receiving Area and unloads general merchandise trailers, including completing live unloading of remaining merchandise.
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(CAN) General Merchandise Associate
Walmart
Kingston, ON
- Part-time
Working as a General Merchandise Associate at Walmart Canada is a great way to develop your skills in the retail industry. A General Merchandise Associate provides exemplary customer…
Added 6 mins ago
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Personal Shopper Part Time Day Greenlight Requisition
Loblaw Companies Limited
Orillia, ON
- Part-time
Provide great customer service by assisting with general questions, maintaining a positive environment
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Pharmacy Assistant Part Time Day
Loblaw Companies Limited
Rothesay, NB
- Part-time
General OTC enquiries from patients and referral to Pharmacist where required and necessary
Added 6 mins ago
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Senior Coordinator, Transport
Loblaw Companies Limited
Calgary, AB
- Full-time
Work on behalf of the driver and company to resolve any day to day issues that may arise (breakdowns, load assignment questions, eta/pta updates, general questions/concerns)
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Production Supervisor | Manufacturing
Albarrie Canada Limited
Barrie, ON
- $75,000 CAD / year
- Full-time
Strong working knowledge of OSHA and general plant health and safety requirements.

Quantum Management Services Ltd.

Office Manager

Vaughan, ON, Canada

$60,000 to $65,000 CAD / year · Contract

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Job details

Pay: $60,000 to $65,000 CAD / year
Job type: Contract
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

Position: Office Manager
Location: Vaughan, ON - On-Site
Salary: Up to $65,000
Job Type: 12-Month Contract with Potential for Extension
Posting Type: Open Vacancy

Our client, a well-established retirement community in Vaughan, is seeking a personable, organized and detail-oriented Office Manager to oversee daily administrative operations and provide support to its management team on a 12-month contract.

This is an excellent opportunity for an experienced administrative professional who enjoys a varied role combining office coordination, payroll administration, resident services and general operational support. The successful candidate will play an important role in keeping the office running smoothly while providing a welcoming and professional experience for residents, families, visitors and staff.

Responsibilities will include:

- Coordinate day-to-day office administration and provide support to the management team
- Assist with payroll administration, including payroll entry, updates and maintaining accurate employee information
- Maintain organized resident files, employee records and confidential documentation
- Assist with rental payment processing, invoicing and general accounting administration
- Support resident move-ins, including documentation, coordination and administrative follow-up
- Prepare correspondence, spreadsheets, reports and other administrative documents
- Act as a key point of contact for residents, families, visitors and internal team members
- Coordinate office supplies, administrative processes and general front-office operations
- Provide support and coverage to the Concierge team as required
- Assist with additional administrative projects and operational needs as they arise

What we're looking for:

- Previous experience in office management, administration, payroll coordination or a similar role
- Hands-on experience supporting payroll administration and maintaining accurate employee records
- Experience with Dayforce is a strong asset
- Background in retirement living, healthcare, hospitality, residential property management or another service-oriented environment is an asset
- Excellent organizational skills and the ability to manage multiple priorities in a busy environment
- Strong written and verbal communication skills with a warm, professional and approachable manner
- Strong attention to detail and discretion when handling confidential information
- Proficiency with Microsoft Office, including Excel, Word and Outlook
- A proactive, flexible and team-oriented approach with the ability to work independently
- A valid driver's licence and access to a vehicle

This role is ideal for someone who enjoys taking ownership of administrative responsibilities, supporting a collaborative team and contributing to a welcoming, people-focused environment.

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Coordinate daily office operations and support the management team, including payroll administration, recordkeeping, payment processing, invoicing, and preparation of administrative documents. Support resident move-ins, serve as a point of contact for residents and visitors, coordinate office processes and supplies, and provide concierge coverage and other operational support as needed.

Requirements

Candidates should have previous experience in office management, administration, payroll coordination, or a similar role, including payroll support and accurate employee recordkeeping; Dayforce experience is an asset. Strong organization, communication, discretion, Microsoft Office proficiency, flexibility, and a team-oriented approach are required, along with a valid driver's licence and access to a vehicle.

Skills

Office Administration
Office Management
Payroll Administration
Employee Records Management
Confidential Records Management
Rental Payment Processing
Invoicing
Accounting Administration
Resident Move-In Coordination
Document Preparation
Microsoft Excel
Microsoft Word
Microsoft Outlook
Organization
Written And Verbal Communication
Customer Service

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Office Management
Office Administration
Payroll Administration
Dayforce
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Employee Records
Resident Files
Confidential Documentation
Rental Payment Processing
Invoicing
Accounting Administration
Resident Move-Ins
Concierge
Retirement Living
Healthcare
Hospitality
Residential Property Management
Front-Office Operations
Administrative Coordination
Customer Service
Driver's Licence

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