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Added 19 mins ago
M
Property Manager - Multi-Residential (Contract)
Morguard
Toronto, ON
- Full-time
The Property Manager is responsible for delivering exceptional customer service and operational excellence across their assigned property, overseeing residential units. This role combines…
Added 49 mins ago
K
Contract Logistics Human Resources Manager - 3p - 11p
Kuehne+Nagel
Montreal, QC
- Full-time
…located on Bd Albert-Hudon is looking for a new Human Resources Manager, 2nd Shift to join our Contract Logistics…
Added 49 mins ago
SA
Senior Customer Success Manager
STAN AI
Toronto, ON · North York, ON
- $100,000 to $135,000 USD / year
- Full-time
STAN is the largest provider of AI solutions for HOA and Condo Property Managers. We are using cutting-edge and patented artificial intelligence technology to build solutions that enhance…
Added 52 mins ago
NC
Maintenance Worker
Neighbours Community Homes
Canada
- Full-time
…and in a manner that keeps the Maintenance Coordinator and Manager Property Services well-informed at all…
Added 1 hour ago
QM
Office Manager
Quantum Management Services Ltd.
Vaughan, ON
- $60,000 to $65,000 CAD / year
- Contract
…seeking a personable, organized and detail-oriented Office Manager to oversee daily administrative operations and provide support to its management team on a 12-month…
Added 1 hour ago
DR
Live-in Residential Superintendent
District Realty Corporation, Brokerage
Ottawa, ON
- Full-time
Since 1987, District Realty has been bringing tenants and property owners together to enjoy the best possible rental experience. With over 30 years of experience serving the Ottawa market,…
Added 1 hour ago
A
Buyer
Acciona
ON · CAN - Eglinton Crosstown West
- Full-time
Escalate procurement issues, delays, and risks to the Procurement Manager.
Added 1 hour ago
BP
Asset Protection Manager Barrie Retail
Bass Pro Shops
Barrie, ON
- Full-time
Reporting to the Regional Asset Protection Manager, the Retail Asset Protection Manager is responsible for proactively protecting all Bass Pro Shops and Cabela’s assets in our retail…
Added 1 hour ago
QM
Chef de projet - aménagement paysager / Project Manager - Landscaping
Quantum Management Services Ltd.
Montreal, QC
- $100,000 CAD / year
- Full-time
- Travailler en étroite collaboration avec les équipes internes, notamment celles de la conception, des opérations et de l'administration
Added 1 hour ago
Manager, Summer Accommodations (Term)
University of Toronto
Toronto, ON
Bachelor’s degree in hospitality management, business administration, or other relevant discipline, or a similar combination of relevant education and experience. Graduate degree (i.e.,…
Added 2 hours ago
B
Client Service Associate
BMO
Toronto, ON · CLAIRE
- Full-time
…professionals operate within a collaborative, team based wealth management model spanning Investment Management, Private Banking, Wealth Planning, and Trust & Estate. This integrated…
Added 2 hours ago
CO
Administrative Assistant (By-law Enforcement)
City of Belleville
Belleville, ON
- Full-time
Reporting to the Manager, By-law Enforcement, this position provides administrative support to By-law Enforcement and ensures good customer service is provided to internal and external…
Added 2 hours ago
S
Community Mental Health Clinician
SHIPSHEY
Mississauga, ON
- $59,931.74 to $70,575.6 CAD / year
- Full-time
- Temporary
Reporting to the Program Manager, the Community Mental Health Clinician will be responsible for supporting and counselling clients experience mental health challenges in the community. The…
Added 2 hours ago
R
General Manager
RoomsRelay
Toronto, ON
- $150,000 to $170,000 CAD / year
- Full-time
5–10 years of general management experience in a related full-service, luxury, or resort property (requirements may vary based on property size and complexity)
Added 3 hours ago
B
Operations Associate
BMO
Halifax, NS · Nova_Ctr
- Full-time
Supports the branch and/or region in achieving business objectives by providing effective operational support and management of sales compliance and regulatory requirements.
Added 3 hours ago
B
Client Service Assistant
BMO
Waterloo, ON · MARS
- Full-time
Supports one or more Investment Advisors (IAs) and IA Team and staff, and branch operations with day-to-day administration and provides exceptional client service to support achievement of…
Added 3 hours ago
Postmaster - Premises provided by Postmaster (Group Office)
Canada Post - Postes Canada
Packington, QC
…The Postmaster, reporting to the Superintendent/Local Area Manager, is responsible for promoting and selling postal products and services to the public and businesses in the community. As…
Added 4 hours ago
TS
Community and Family Services Worker
The Salvation Army in Canada
Stratford, ON
- Full-time
…spiritual focus is applied to all programs in coordination with CFS…
Added 4 hours ago
B
Portfolio Manager, TPS
BMO
Vancouver, BC · FBT
- Full-time
Applies consultative sales and relationship management practices to generate leads and close sales of treasury management and payment solutions for new and existing clients while ensuring…
Added 4 hours ago
TS
Community and Family Services Worker
The Salvation Army Canada and Bermuda Territory
Mitchell, ON · St. Marys, ON · Stratford, ON
- Full-time
…spiritual focus is applied to all programs in coordination with CFS…
Added 4 hours ago
RP
Assistant Property Manager-1071 King West
Rhapsody Property Management Services
Toronto, ON
- $70,000 to $75,000 CAD / year
- Full-time
As Assistant Property Manager, you won’t just be part of the team, you’ll help lead it! This is a dynamic opportunity to grow your career while shaping the resident experience in one of the…
Added 4 hours ago
RP
Property Manager-1071 King West
Rhapsody Property Management Services
Toronto, ON
- $90,000 to $95,000 CAD / year
- Full-time
…an impact at one of the most respected names in residential property management. You'll bring your strategic thinking, strong business acumen, and exceptional leadership skills to a…
Added 7 hours ago
TM
Property Administrator- Hamilton
Tribe Management inc
Hamilton, ON
- $40,000 to $45,000 CAD / year
- Full-time
The DMS Group, Division of Tribe Management Inc., is currently seeking a Property Administrator to join our team in Hamilton. The Property Administrator works under the direction of the…
Added 11 hours ago
GS
FT- Property Manager Assistant (Toronto)
Good Shepherd Hamilton & Toronto
Toronto, ON
- Full-time
This position will report to the Property Manager. The Property Manager Assistant enhances the dignity and quality of life of our clients, visitors and staff by providing support to the…
Added 13 hours ago
H
Senior Program Manager
HDR
Burlington, ON · Kingston, ON · Ottawa, ON · Richmond Hill, ON · Toronto, ON
- Full-time
HDR is seeking a Program Manager (Water/Wastewater) with a proven track record in the development and delivery of large water/wastewater capital programs. This role will be responsible for…

Quantum Management Services Ltd.

Office Manager

Vaughan, ON, Canada

$60,000 to $65,000 CAD / year · Contract

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Job details

Pay: $60,000 to $65,000 CAD / year
Job type: Contract
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

Position: Office Manager
Location: Vaughan, ON - On-Site
Salary: Up to $65,000
Job Type: 12-Month Contract with Potential for Extension
Posting Type: Open Vacancy

Our client, a well-established retirement community in Vaughan, is seeking a personable, organized and detail-oriented Office Manager to oversee daily administrative operations and provide support to its management team on a 12-month contract.

This is an excellent opportunity for an experienced administrative professional who enjoys a varied role combining office coordination, payroll administration, resident services and general operational support. The successful candidate will play an important role in keeping the office running smoothly while providing a welcoming and professional experience for residents, families, visitors and staff.

Responsibilities will include:

- Coordinate day-to-day office administration and provide support to the management team
- Assist with payroll administration, including payroll entry, updates and maintaining accurate employee information
- Maintain organized resident files, employee records and confidential documentation
- Assist with rental payment processing, invoicing and general accounting administration
- Support resident move-ins, including documentation, coordination and administrative follow-up
- Prepare correspondence, spreadsheets, reports and other administrative documents
- Act as a key point of contact for residents, families, visitors and internal team members
- Coordinate office supplies, administrative processes and general front-office operations
- Provide support and coverage to the Concierge team as required
- Assist with additional administrative projects and operational needs as they arise

What we're looking for:

- Previous experience in office management, administration, payroll coordination or a similar role
- Hands-on experience supporting payroll administration and maintaining accurate employee records
- Experience with Dayforce is a strong asset
- Background in retirement living, healthcare, hospitality, residential property management or another service-oriented environment is an asset
- Excellent organizational skills and the ability to manage multiple priorities in a busy environment
- Strong written and verbal communication skills with a warm, professional and approachable manner
- Strong attention to detail and discretion when handling confidential information
- Proficiency with Microsoft Office, including Excel, Word and Outlook
- A proactive, flexible and team-oriented approach with the ability to work independently
- A valid driver's licence and access to a vehicle

This role is ideal for someone who enjoys taking ownership of administrative responsibilities, supporting a collaborative team and contributing to a welcoming, people-focused environment.

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Coordinate daily office operations and support the management team, including payroll administration, recordkeeping, payment processing, invoicing, and preparation of administrative documents. Support resident move-ins, serve as a point of contact for residents and visitors, coordinate office processes and supplies, and provide concierge coverage and other operational support as needed.

Requirements

Candidates should have previous experience in office management, administration, payroll coordination, or a similar role, including payroll support and accurate employee recordkeeping; Dayforce experience is an asset. Strong organization, communication, discretion, Microsoft Office proficiency, flexibility, and a team-oriented approach are required, along with a valid driver's licence and access to a vehicle.

Skills

Office Administration
Office Management
Payroll Administration
Employee Records Management
Confidential Records Management
Rental Payment Processing
Invoicing
Accounting Administration
Resident Move-In Coordination
Document Preparation
Microsoft Excel
Microsoft Word
Microsoft Outlook
Organization
Written And Verbal Communication
Customer Service

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Office Management
Office Administration
Payroll Administration
Dayforce
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Employee Records
Resident Files
Confidential Documentation
Rental Payment Processing
Invoicing
Accounting Administration
Resident Move-Ins
Concierge
Retirement Living
Healthcare
Hospitality
Residential Property Management
Front-Office Operations
Administrative Coordination
Customer Service
Driver's Licence

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