Jobs in Canada

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Added 48 mins ago
BF
Executive Assistant to Chief Executive Officer
Boreal Fire Protection Inc.
AB · Greater Edmonton Metropolitan Area
- Full-time
Be the voice of Boreal. Answer the phones and the main inbox. Property managers, building operators and corporate clients will call with service requests, questions about reports, and the…
Added 48 mins ago
FOH Management - General Manager Designate
Northland Properties
Regina, SK
We are looking for an incredible General Manager Designate to be the leader of our team. Our people are the heart and soul of our business, and we are on the hunt for an amazing person like…
Added 1 hour ago
GC
Project Manager
GCX Contracting Ltd
Kelowna, BC
- Full-time
…construction company. We work for restoration project managers, property managers, facility managers and government clients across the Okanagan. We're growing fast and need someone to own…
Added 1 hour ago
JR
Manager, Research and Partnerships
Jumpstart Refugee Talent
Calgary, AB · Vancouver, BC · Toronto, ON · Montreal, QC
- Full-time
Added 1 hour ago
BP
Maintenance manager
BEHRMEN PROPERTY SERVICES LTD.
Lethbridge, AB
- From $49.92 CAD / hour
- Full-time
- Contract
- On-site
Added 5 hours ago
AM
Administrative manager
Andrejs Management Incorporated
Toronto, ON
- From $50.5 CAD / hour
- Full-time
- On-site
Added 5 hours ago
PD
Laborer
Paul Davis Restoration of the National Capital Region, VA
Fort McMurray, AB
- Full-time
Make a difference for others that have had a disaster strike their property
Added 6 hours ago
UO
Research Agreements Specialist
University of Victoria
Victoria, BC
- Full-time
…President Research and Innovation (OVPRI) and reporting to the Manager, Research Agreements, the RAS is responsible for the review and negotiation of external research funding agreements…
Added 6 hours ago
PP
Community Manager
Park Property Management
Mississauga, Ontario
- $52,000 to $65,000 CAD / year
- Full-time
We are looking for a Community Manager to oversee our Mississauga portfolio of multifamily residential buildings. Reporting to the Property Manager, the Community Manager is responsible for…
Added 6 hours ago
RP
Property Administrator - Ottawa
Rhapsody Property Management Services
Ottawa, ON
- $50,000 to $55,000 CAD / year
- Full-time
Reporting to the General Manager, the Property Administrator will assist the team with various administrative tasks including rent collection, providing accurate and timely financial…
Added 6 hours ago
PP
Operations general manager
PCS Property Services Ltd.
Calgary, AB
- From $46.65 CAD / hour
- Full-time
- On-site
Added 6 hours ago
BC
Camp manager
Blue Collar Modular Housing Ltd
Quesnel, BC
- From $36 CAD / hour
- Full-time
- On-site
Added 7 hours ago
XT
Bilingual (EN/FR) Claims Examiner
Xodus Travel Services Inc.
Windsor, ON
- $45,000 to $50,000 CAD / year
- Full-time
Travel or Property & Casualty insurance experience is an asset
Added 7 hours ago
SL
Area Manager
Strathmore Landscape Contractors
Balzac, AB · Nisku, AB
- Temporary
The Area Manager is responsible for planning, coordinating, and monitoring winter maintenance operations across multiple commercial sites in the Calgary area. This role focuses on service…
Added 7 hours ago
MP
Residential property manager
Melbourne Property Management Inc.
North York, ON
- $37 to $40 CAD / hour
- Full-time
- On-site
Prepare and administer contracts for property services, such as maintenance
Added 7 hours ago
PH
Guest Service Agent
PR Hotels
Brandon, MB
- Up to $18 CAD / hour
- Part-time
Observe and report any security issues to the Manager.
Added 7 hours ago
BC
Repair and Restoration Tech
BELFOR CANADA INC.
Gander, NL
- $23 to $27 CAD / hour
- Full-time
Identify and resolve issues affecting project completion, proactively communicating with the Project Manager to stay on track with timelines and quality expectations.
Added 7 hours ago
BC
Project Manager Assistant
BELFOR CANADA INC.
Gander, NL
- $20 to $22 CAD / hour
- Full-time
As a global leader in property restoration for over 70 years, we help people recover from the unexpected.
Added 7 hours ago
BC
Warehouse Coordinator
BELFOR CANADA INC.
Toronto, ON
- $25 to $28 CAD / hour
- Full-time
…control, and project logistics. Reporting to the Operations Manager, this position manages equipment maintenance and repairs, organizes and tracks inventory, and ensures timely delivery of…
Added 7 hours ago
BC
Project Manager
BELFOR CANADA INC.
Toronto, ON
- $65,000 to $80,000 CAD / year
- Full-time
Reporting to the General Manager, the Project Manager is the main generator of revenue for the branch. This position’s primary responsibility is to manage and oversee all emergency and…
Added 7 hours ago
BC
Project Manager
BELFOR CANADA INC.
Collingwood, ON
- $70,000 to $80,000 CAD / year
- Full-time
As a global leader in property restoration for over 70 years, we help people recover from the unexpected.
Added 7 hours ago
BC
General Manager
BELFOR CANADA INC.
Collingwood, ON
- Up to $90,000 CAD / year
- Full-time
As a global leader in property restoration for over 70 years, we help people recover from the unexpected.
Added 7 hours ago
BC
Project Manager
BELFOR CANADA INC.
Mississauga, ON
- $60,000 to $80,000 CAD / year
- Full-time
Reporting to the General Manager, the Project Manager is the main generator of revenue for the branch. This position’s primary responsibility is to manage and oversee all emergency and…
Added 7 hours ago
BC
Office Manager
BELFOR CANADA INC.
Mississauga, ON
- $55,000 to $60,000 CAD / year
- Full-time
Reporting to the General Manager, the Office Manager will provide general administrative support and assists with managing the local office. The position works to keep the office in…
Added 7 hours ago
BC
Repair and Restoration Tech
BELFOR CANADA INC.
Sarnia, ON
- $24 to $30 CAD / hour
- Full-time
●Identify and address issues affecting job completion, proactively communicating with the Project Manager and adhering to timelines to ensure quality work and customer satisfaction;

Quantum Management Services Ltd.

Office Manager

Vaughan, ON, Canada

$60,000 to $65,000 CAD / year · Contract

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Job details

Pay: $60,000 to $65,000 CAD / year
Job type: Contract
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

Position: Office Manager
Location: Vaughan, ON - On-Site
Salary: Up to $65,000
Job Type: 12-Month Contract with Potential for Extension
Posting Type: Open Vacancy

Our client, a well-established retirement community in Vaughan, is seeking a personable, organized and detail-oriented Office Manager to oversee daily administrative operations and provide support to its management team on a 12-month contract.

This is an excellent opportunity for an experienced administrative professional who enjoys a varied role combining office coordination, payroll administration, resident services and general operational support. The successful candidate will play an important role in keeping the office running smoothly while providing a welcoming and professional experience for residents, families, visitors and staff.

Responsibilities will include:

- Coordinate day-to-day office administration and provide support to the management team
- Assist with payroll administration, including payroll entry, updates and maintaining accurate employee information
- Maintain organized resident files, employee records and confidential documentation
- Assist with rental payment processing, invoicing and general accounting administration
- Support resident move-ins, including documentation, coordination and administrative follow-up
- Prepare correspondence, spreadsheets, reports and other administrative documents
- Act as a key point of contact for residents, families, visitors and internal team members
- Coordinate office supplies, administrative processes and general front-office operations
- Provide support and coverage to the Concierge team as required
- Assist with additional administrative projects and operational needs as they arise

What we're looking for:

- Previous experience in office management, administration, payroll coordination or a similar role
- Hands-on experience supporting payroll administration and maintaining accurate employee records
- Experience with Dayforce is a strong asset
- Background in retirement living, healthcare, hospitality, residential property management or another service-oriented environment is an asset
- Excellent organizational skills and the ability to manage multiple priorities in a busy environment
- Strong written and verbal communication skills with a warm, professional and approachable manner
- Strong attention to detail and discretion when handling confidential information
- Proficiency with Microsoft Office, including Excel, Word and Outlook
- A proactive, flexible and team-oriented approach with the ability to work independently
- A valid driver's licence and access to a vehicle

This role is ideal for someone who enjoys taking ownership of administrative responsibilities, supporting a collaborative team and contributing to a welcoming, people-focused environment.

Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Coordinate daily office operations and support the management team, including payroll administration, recordkeeping, payment processing, invoicing, and preparation of administrative documents. Support resident move-ins, serve as a point of contact for residents and visitors, coordinate office processes and supplies, and provide concierge coverage and other operational support as needed.

Requirements

Candidates should have previous experience in office management, administration, payroll coordination, or a similar role, including payroll support and accurate employee recordkeeping; Dayforce experience is an asset. Strong organization, communication, discretion, Microsoft Office proficiency, flexibility, and a team-oriented approach are required, along with a valid driver's licence and access to a vehicle.

Skills

Office Administration
Office Management
Payroll Administration
Employee Records Management
Confidential Records Management
Rental Payment Processing
Invoicing
Accounting Administration
Resident Move-In Coordination
Document Preparation
Microsoft Excel
Microsoft Word
Microsoft Outlook
Organization
Written And Verbal Communication
Customer Service

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Office Management
Office Administration
Payroll Administration
Dayforce
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Employee Records
Resident Files
Confidential Documentation
Rental Payment Processing
Invoicing
Accounting Administration
Resident Move-Ins
Concierge
Retirement Living
Healthcare
Hospitality
Residential Property Management
Front-Office Operations
Administrative Coordination
Customer Service
Driver's Licence

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