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Added 1 min ago
S
Team Lead, Operations (Overnights)
Sobeys
Whitby, ON
- Full-time
Join our innovative, fast-paced distribution centres and help deliver essential products to over 1,600 stores. With flexible schedules and a strong commitment to health and safety, you’ll…
Added 1 min ago
R
Media Production Systems Architect (T & I) (Telework/Hybrid)
Radio-Canada
Montreal, QC
- Full-time
Behind the scenes, but ahead of the curve: help us develop the next-generation public service media organization.
Added 1 min ago
CG
General Help, Full Time
Compass Group Canada
Sudbury, ON · Greater Sudbury, ON
- $18 CAD / hour
Added 16 mins ago
MM
Senior Administrative Assistant
Marsh McLennan
Toronto, ON
- Full-time
Coordinate meetings, teleconferences, and client/market meeting-room bookings across U.S. time zones.
Added 16 mins ago
HI
Client Care Representative – Auto Insurance Trainee
HUB International
Sicamous, BC
- Full-time
No insurance experience? No problem! We provide full training and support to help you earn your Level 1 General Insurance License within your first 30 days.
Added 16 mins ago
C
Full-Time Pharmacy Technician
Co-op
Battleford, SK
- Full-time
Discovery Co-operative is hiring a Full-Time Pharmacy Technician for our Pharmacy located in Battleford, SK.
Added 16 mins ago
IG
Data Analyst - Sales Support
Insight Global
Brantford, ON
- $26 to $28 CAD / hour
- Contract
…metrics, creating pivot tables, and preparing reports that help support sales strategies and business decisions. The ideal candidate is highly organized, comfortable working with large…
Added 16 mins ago
TH
Receptionist
The Humberview Group
Toronto, ON
- Full-time
Audi Midtown Toronto is looking for a Full-Time Receptionist to add to our team in Toronto. Audi Midtown Toronto is proud to be a member of The Humberview Group, representing 20 dealerships…
Added 16 mins ago
TH
Receptionist
The Humberview Group
Mississauga, ON
- Full-time
Cooksville Hyundai is looking for a Full-Time Receptionist to add to their team in Mississauga. Cooksville Hyundai is proud to be a member of The Humberview Group, representing 20…
Added 16 mins ago
C
Media Production Systems Architect (T & I) (Telework/Hybrid)
CBC/Radio-Canada
Ottawa, ON · Toronto, ON · Montreal, QC
- Full-time
Behind the scenes, but ahead of the curve: help us develop the next-generation public service media organization.
Added 16 mins ago
CG
General Help, Tim Hortons, Full Time
Compass Group Canada
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
Added 16 mins ago
CS
Customs and Trade Specialist I
Columbia Sportswear Company
London, ON
- Full-time
At Columbia Sportswear Company, we’re proud to offer regular full-time employees a benefits package that includes a variety of services and products to help make your life and work more…
Added 32 mins ago
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Customer Success Manager
Solink
Remote, Canada
- $96,769 to $120,000 CAD / year
- Full-time
- Remote
…sooner and act faster by transforming video security into real-time operational…
Added 32 mins ago
General Help, Full Time
Havergal
Sudbury, ON
Added 32 mins ago
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General Help, Full Time
Havergal
Sudbury, ON
- Full-time
Added 47 mins ago
Class 1 Shunt Driver
Canada Cartage Group of Companies
Calgary, AB
Transport general freight in accordance with safety and regulatory guidelines
Added 47 mins ago
FG
Shipper/Receiver - TERM
Fort Garry Industries LTD.
Saskatoon, SK
- Contract
Must have full time availability including Saturdays and overtime to meet business demands
Added 47 mins ago
CG
General Help, Tim Hortons, Full Time
Compass Group Canada
Vancouver, BC
- $20.03 CAD / hour
- Full-time
Added 47 mins ago
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Property Coordinator
Royop
Sherwood Park, AB
- Full-time
Reporting to the General Manager, the Property Coordinator provides administrative, operational, agreement, reporting, and reception support for Sherwood Park Mall and Royop’s property…
Added 47 mins ago
CG
General Help, Full Time
Compass Group Canada
Oshawa, ON
- Full-time
Added 1 hour ago
BH
Regional Manager, Maintenance
Baptist Housing Seniors Living
BC
- $105,000 to $117,000 CAD / year
- Full-time
Greater Vancouver, Victoria, or Kelowna, British Columbia, Canada | Full-Time
Added 1 hour ago
B
Investment Team Intern, Summer 2027 (Co-op/Internship) - 4 months
BMO
Toronto, ON · FCP
- Full-time
…experience, candidates are expected to be available for the full internship term. Availability for the entire program duration is required to successfully participate in the…
Added 1 hour ago
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Financial Analyst, Winter 2027 (Co-op/Internship) - 8 months
BMO
Toronto, ON · FCP
- Full-time
As a full-time employee, we would require 3-5 years of experience, however as part of the BMO campus program, we are looking for motivated individuals with a strong desire to learn.
Added 1 hour ago
EC
Office Administrator
EPro Consultants Ltd.
Abbotsford, BC
- Full-time
Role Description The Office Administrator is a full-time, on-site role based in Abbotsford, BC. This role is responsible for managing daily office operations, including organizing…
Added 1 hour ago
BC
Administrative Assistant (Category 4) - Professional Conduct Review
BC College of Nurses and Midwives
Vancouver, BC
- Full-time
…Additionally, we contribute to B.C.'s Municipal Pension Plan to help you secure your retirement income. Throughout your career with us, you will engage in a variety of learning and…

Quantum Management Services Ltd.

Order Desk Coordinator

Bolton, ON, Canada

$65,000 to $75,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $65,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Position: Order Desk Coordinator
Location: Bolton, ON
Salary: $65,000-$75,000 per year
Job Type: Full-Time, Permanent
Posting Type: Open Vacancy
Schedule: Monday-Friday, 8:00 AM-5:00 PM (Fully Onsite)

Take Ownership. Make an Impact. Grow With Us.

Are you an experienced Order Desk professional who knows the building materials industry and enjoys being the go-to person for customers, orders and product knowledge?

We are looking for a confident, customer-focused Order Desk Coordinator to join a growing company specializing in natural stone and porcelain products. This is an exciting opportunity to take ownership of a key function within a close-knit business, where your experience, ideas and contributions will make a real difference.

You will manage the order desk from end to end, work closely with customers and dealers, coordinate with warehouse operations and play an important role in keeping daily operations running smoothly. With ambitious growth plans ahead, there is also an opportunity to help develop the department and take on greater responsibility as the business expands.

What's in it for you?

- Competitive annual salary of $65,000-$75,000, based on experience.
- Monday-Friday schedule, 8:00 AM-5:00 PM, with no weekend work or regular overtime.
- Two weeks of vacation, three sick days and additional personal days may be available.
- Benefits coverage available.
- A close-knit team environment where you can make a meaningful contribution.
- The opportunity to take ownership of the order desk and help shape its future growth.
- Potential to grow into a leadership role as the department expands.

What You'll Be Doing

- Take ownership of the order desk, managing customer orders from initial receipt through processing and invoicing.
- Process orders daily, ensuring accuracy across product codes, quantities, pricing and customer details.
- Handle incoming orders and inquiries by phone and email, providing prompt, professional and knowledgeable customer service.
- Become a go-to resource for product questions, helping customers and dealers understand product options, availability and requirements.
- Work with natural stone and porcelain products, supporting customers with product-related questions and recommendations.
- Coordinate with warehouse and yard personnel to confirm stock availability, order readiness and customer collections.
- Build strong working relationships with dealers, landscapers, swimming pool manufacturers and other business partners.
- Monitor orders, resolve discrepancies, follow up on shortages and keep customers informed of any changes.
- Process invoices, maintain accurate records and handle general filing and administrative responsibilities.
- Provide occasional reception and customer collection support, ensuring a positive experience for customers visiting the site.
- Work collaboratively with internal teams to address questions, resolve issues and keep operations moving efficiently.
- Identify opportunities to improve processes and contribute ideas as the order desk continues to grow.

What We're Looking For

Previous experience in an order desk, order management, sales administration or customer service role within building materials, stone, tile or a related distribution environment.
Strong product knowledge of natural stone, porcelain, tile or similar building products, with the ability to confidently answer customer questions and provide guidance.
Experience managing orders independently from start to finish, including order entry, processing and invoicing.
Hands-on experience with Microsoft Dynamics is required; familiarity with QuickBooks and Fishbowl is an asset.
Strong computer skills, including Microsoft Office and Outlook.
Excellent communication and interpersonal skills, with the confidence to work directly with customers, dealers and internal teams.
Highly organized, detail-oriented and comfortable managing multiple priorities in a busy environment.
A proactive, hands-on approach with the initiative to identify problems, find solutions and take ownership of responsibilities.
Previous experience training or supporting other team members is an asset.

To apply, please send your resume to Rachel Rebello at rachel.rebello@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Manage customer orders from receipt through processing and invoicing, ensuring accuracy and providing knowledgeable support to customers and dealers. Coordinate with warehouse and yard teams on stock, order readiness, collections, and discrepancies while maintaining records and identifying process improvements.

Requirements

Candidates need experience in order management, sales administration, or customer service in building materials or a related distribution environment, along with product knowledge of stone, porcelain, tile, or similar products. Independent end-to-end order management and hands-on Microsoft Dynamics experience are required; strong communication, organization, computer skills, and a proactive approach are also expected.

Skills

Order Management
Order Processing
Order Entry
Invoicing
Customer Service
Product Knowledge
Natural Stone
Porcelain
Microsoft Dynamics
QuickBooks
Fishbowl
Microsoft Office
Outlook
Inventory Coordination
Communication
Organization

Benefits

Two Weeks Of Vacation
Three Sick Days
Additional Personal Days
Benefits Coverage
Potential Leadership Growth

Visa sponsorship

Not detected in the job text

Hiring contact

Rachel Rebello

Hiring contact email

rachel.rebello@quantum.ca

Keywords

Order Desk
Order Management
Order Processing
Order Entry
Invoicing
Customer Service
Building Materials
Natural Stone
Porcelain
Tile
Product Knowledge
Microsoft Dynamics
QuickBooks
Fishbowl
Microsoft Office
Outlook
Warehouse Coordination
Inventory Availability
Dealer Relationships
Sales Administration
Customer Collections
Recordkeeping
Process Improvement
Order Discrepancies
Customer Inquiries

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