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Added 10 mins ago
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Marketing Coordinator (Full-Time) - Business Support Centre - Central Alberta Co-op
Co-op
Red Deer, AB
- Full-time
…perfect opportunity for you! We're currently seeking a Marketing Coordinator to join our dynamic…
Added 10 mins ago
Senior Project Coordinator
Scotiabank
Toronto, ON
Support adherence to Enterprise Delivery Frameworks, governance standards, and audit requirements
Added 10 mins ago
FC
Interface Coordinator
FCC Construcción
Toronto, ON
- Full-time
The Systems Integration and Interface Coordinator plays a key role in supporting the successful delivery of Scarborough Transit Connect Project. Reporting to Systems Integration and…
Added 10 mins ago
TU
Indigenous Student Development Coordinator
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
The Indigenous Student Development Coordinator leads initiatives that enhance the engagement, success, and sense of belonging of Indigenous students within the School of Kinesiology. The…
Added 10 mins ago
CO
Fitness Specialist
City of Markham
Markham, ON
- Part-time
Reporting to the Fitness Coordinator & Fitness Supervisor the Fitness Specialist is responsible for providing members and guests comprehensive guidance and support to ensure achievement of…
Added 10 mins ago
Maintenance Service Worker
Government of Alberta
Calgary, AB
Reporting to the Facilities Coordinator, the Maintenance Service Worker 3 functions within applicable legislation, regulations, policies, guidelines, and standards.
Added 26 mins ago
CR
Project Coordinator - Business Development
Cando Rail & Terminals
Canada
- Full-time
The Project Coordinator is responsible, in conjunction with the project manager and project team, to develop and execute strategies for new and existing operations throughout the company.…
Added 26 mins ago
NC
Software Developer
NAV CANADA
Ottawa, ON
- Full-time
Develop, test, and review software changes. Support system integration and verification against operational and technical requirements.
Added 26 mins ago
TC
Field Safety Coordinator
Tridon Communications
AB · Calgary, AB
- Full-time
We're looking for a Field Safety Coordinator to join the Tridon Communications team in Calgary, Alberta!
Added 41 mins ago
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Marketing and Proposal Lead
TalentSphere Staffing Solutions
Calgary, AB
- Full-time
Other Titles: Marketing Specialist, Marketing Coordinator, Proposal Specialist, Proposal Coordinator, Proposal Writer, AEC Marketing Specialist
Added 41 mins ago
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Ready Mix Operations Manager
Dawn Recruiting Agency
Kitimat, BC
- Full-time
…customer specifications, contractual obligations, and project…
Added 41 mins ago
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Assignment Coordinator Hybrid
Peace of Mind Care
Guelph, ON · Greater Guelph Metropolitan Area
- Full-time
Peace of Mind Care is seeking a highly organized, proactive, and adaptable Assignment Coordinator to join our growing office team. Reporting to the Director of Operations and working…
Added 41 mins ago
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Property Coordinator
Royop
Sherwood Park, AB
- Full-time
Position: Property Coordinator, Sherwood Park Mall
Added 41 mins ago
BC
Coordinator, Client Relations & Marketing
Blake, Cassels & Graydon LLP
Calgary, AB
- Full-time
Blake, Cassels & Graydon LLP (Blakes), one of Canada's largest and most successful law firms, has an opening for a Coordinator to join our Client Relations & Marketing team in the Calgary…
Added 56 mins ago
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HR Coordinator
Ardene
Laval, QC
- Full-time
We are looking for an outgoing, highly motivated and dedicated HR Coordinator to join our team. If you are positive, passionate about fashion, and enjoy working in a fast-paced,…
Added 56 mins ago
HS
CA Payroll Coordinator
Henry Schein
Niagara-on-the-Lake, ON
- Full-time
· You will perform payroll reconciliations and assist in year-end reporting requirements
Added 1 hour ago
SN
ATEC Trades Coordinator - Term Position
Shuswap Nation Tribal Council
Kamloops, BC
- Full-time
The Shuswap Nation Tribal Council is looking for a dynamic individual for the position of Trades Coordinator to support Indigenous participants in securing meaningful employment…
Added 1 hour ago
CF 18 AME (M) Level D
L3Harris Technologies
Cold Lake, AB
Forward supply requirements to section supply coordinator in a timely fashion, ensuring stock levels are maintained;
Added 1 hour ago
CF 18 AME (S) Level A
L3Harris Technologies
Cold Lake, AB
Identify material and supply requirements and communicate needs to the Section Supply Coordinator in a timely manner; and
Added 1 hour ago
CF 18 AME (M) Level A
L3Harris Technologies
Cold Lake, AB
Identify material and supply requirements and communicate needs to the Section Supply Coordinator in a timely manner; and
Added 1 hour ago
Payroll & Benefits Coordinator
Nicola Wealth
Vancouver, BC
The Payroll & Benefits Coordinator supports the accurate, timely and confidential administration of payroll, benefits and employee records across Nicola Wealth. The role coordinates…
Added 1 hour ago
MD
Medicaid Data Analyst - Management Analyst 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Oversee data preparation and information management to support federal Medicaid reporting and project-specific requirements.
Added 1 hour ago
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Intake Coordinator
VPI Employment Services
Richmond Hill, ON
- Full-time
Explain program requirements and confirm eligibility of client to participate.
Added 1 hour ago
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Quality Control Coordinator (Construction)
Hays
Ajax, ON
- $90,000 to $110,000 CAD / year
- Full-time
Reporting to the Quality Assurance Manager, the Quality Control Coordinator will support the implementation and ongoing improvement of the company's Quality Management System (QMS). You…
Added 1 hour ago
CL
Ocean Logistics Coordinator
Core Logistics International
Mississauga, ON
- Full-time
We are seeking an organized and proactive Ocean Logistics Coordinator to manage ocean import and export shipments from booking through final delivery. The role involves coordinating with…

Quantum Management Services Ltd.

Order Desk Coordinator

Bolton, ON, Canada

$65,000 to $75,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Position: Order Desk Coordinator
Location: Bolton, ON
Salary: $65,000-$75,000 per year
Job Type: Full-Time, Permanent
Posting Type: Open Vacancy
Schedule: Monday-Friday, 8:00 AM-5:00 PM (Fully Onsite)

Take Ownership. Make an Impact. Grow With Us.

Are you an experienced Order Desk professional who knows the building materials industry and enjoys being the go-to person for customers, orders and product knowledge?

We are looking for a confident, customer-focused Order Desk Coordinator to join a growing company specializing in natural stone and porcelain products. This is an exciting opportunity to take ownership of a key function within a close-knit business, where your experience, ideas and contributions will make a real difference.

You will manage the order desk from end to end, work closely with customers and dealers, coordinate with warehouse operations and play an important role in keeping daily operations running smoothly. With ambitious growth plans ahead, there is also an opportunity to help develop the department and take on greater responsibility as the business expands.

What's in it for you?

- Competitive annual salary of $65,000-$75,000, based on experience.
- Monday-Friday schedule, 8:00 AM-5:00 PM, with no weekend work or regular overtime.
- Two weeks of vacation, three sick days and additional personal days may be available.
- Benefits coverage available.
- A close-knit team environment where you can make a meaningful contribution.
- The opportunity to take ownership of the order desk and help shape its future growth.
- Potential to grow into a leadership role as the department expands.

What You'll Be Doing

- Take ownership of the order desk, managing customer orders from initial receipt through processing and invoicing.
- Process orders daily, ensuring accuracy across product codes, quantities, pricing and customer details.
- Handle incoming orders and inquiries by phone and email, providing prompt, professional and knowledgeable customer service.
- Become a go-to resource for product questions, helping customers and dealers understand product options, availability and requirements.
- Work with natural stone and porcelain products, supporting customers with product-related questions and recommendations.
- Coordinate with warehouse and yard personnel to confirm stock availability, order readiness and customer collections.
- Build strong working relationships with dealers, landscapers, swimming pool manufacturers and other business partners.
- Monitor orders, resolve discrepancies, follow up on shortages and keep customers informed of any changes.
- Process invoices, maintain accurate records and handle general filing and administrative responsibilities.
- Provide occasional reception and customer collection support, ensuring a positive experience for customers visiting the site.
- Work collaboratively with internal teams to address questions, resolve issues and keep operations moving efficiently.
- Identify opportunities to improve processes and contribute ideas as the order desk continues to grow.

What We're Looking For

Previous experience in an order desk, order management, sales administration or customer service role within building materials, stone, tile or a related distribution environment.
Strong product knowledge of natural stone, porcelain, tile or similar building products, with the ability to confidently answer customer questions and provide guidance.
Experience managing orders independently from start to finish, including order entry, processing and invoicing.
Hands-on experience with Microsoft Dynamics is required; familiarity with QuickBooks and Fishbowl is an asset.
Strong computer skills, including Microsoft Office and Outlook.
Excellent communication and interpersonal skills, with the confidence to work directly with customers, dealers and internal teams.
Highly organized, detail-oriented and comfortable managing multiple priorities in a busy environment.
A proactive, hands-on approach with the initiative to identify problems, find solutions and take ownership of responsibilities.
Previous experience training or supporting other team members is an asset.

To apply, please send your resume to Rachel Rebello at rachel.rebello@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Manage customer orders from receipt through processing and invoicing, ensuring accuracy and providing knowledgeable support to customers and dealers. Coordinate with warehouse and yard teams on stock, order readiness, collections, and discrepancies while maintaining records and identifying process improvements.

Requirements

Candidates need experience in order management, sales administration, or customer service in building materials or a related distribution environment, along with product knowledge of stone, porcelain, tile, or similar products. Independent end-to-end order management and hands-on Microsoft Dynamics experience are required; strong communication, organization, computer skills, and a proactive approach are also expected.

Skills

Order Management
Order Processing
Order Entry
Invoicing
Customer Service
Product Knowledge
Natural Stone
Porcelain
Microsoft Dynamics
QuickBooks
Fishbowl
Microsoft Office
Outlook
Inventory Coordination
Communication
Organization

Benefits

Two Weeks Of Vacation
Three Sick Days
Additional Personal Days
Benefits Coverage
Potential Leadership Growth

Visa sponsorship

Not detected in the job text

Hiring contact

Rachel Rebello

Hiring contact email

rachel.rebello@quantum.ca

Keywords

Order Desk
Order Management
Order Processing
Order Entry
Invoicing
Customer Service
Building Materials
Natural Stone
Porcelain
Tile
Product Knowledge
Microsoft Dynamics
QuickBooks
Fishbowl
Microsoft Office
Outlook
Warehouse Coordination
Inventory Availability
Dealer Relationships
Sales Administration
Customer Collections
Recordkeeping
Process Improvement
Order Discrepancies
Customer Inquiries

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