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Added 7 mins ago
TU
Indigenous Student Development Coordinator
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
The Indigenous Student Development Coordinator leads initiatives that enhance the engagement, success, and sense of belonging of Indigenous students within the School of Kinesiology. The…
Added 7 mins ago
CO
Fitness Specialist
City of Markham
Markham, ON
- Part-time
Reporting to the Fitness Coordinator & Fitness Supervisor the Fitness Specialist is responsible for providing members and guests comprehensive guidance and support to ensure achievement of…
Added 7 mins ago
MR
Lifeguard II
Mount Royal University
Calgary, AB
- Full-time
Reporting to the Aquatic Centre Supervisor and Coordinator, the Lifeguard II is responsible for the safeguarding of guests and staff in the aquatic facility by providing exceptional safety…
Added 7 mins ago
R
Coordinator, DC
RONA
Calgary, AB
- Full-time
…for the distribution centre, the Human Resources & Operations Coordinator will be responsible for supporting the site’s operational activities. The successful candidate will be responsible…
Added 23 mins ago
CR
Project Coordinator - Business Development
Cando Rail & Terminals
Canada
- Full-time
The Project Coordinator is involved in all aspects and phases of the project life cycle including but not limited to initial scoping, proposals, planning, execution, training, ongoing…
Added 23 mins ago
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NAV CANADA
Ottawa, ON
- Full-time
…school diploma and an acceptable combination of education, training, and…
Added 23 mins ago
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Tridon Communications
AB · Calgary, AB
- Full-time
We're looking for a Field Safety Coordinator to join the Tridon Communications team in Calgary, Alberta!
Added 38 mins ago
Registered Nurse/Registered Psychiatric Nurse, Community Mental Health & Substance Use Services
Fraser Health
Burnaby, BC
…including MH&SUS Physicians, Primary Care Providers (GP/NP), Team Coordinator, Clinical Nurse Educators, and other health care professionals/providers in the identification and resolution…
Added 38 mins ago
IR
Medical Reports Reviewer
IME RESOURCES LLC
Toronto, ON
- $25 to $28 CAD / hour
- Full-time
The Medical Reports Reviewer (internally called a Quality Assurance Coordinator) is responsible to ensure reports are completed at the highest level of quality and integrity and in full…
Added 38 mins ago
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Ready Mix Operations Manager
Dawn Recruiting Agency
Kitimat, BC
- Full-time
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Part Time Contract Research & Evaluation Coordinator
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Toronto, ON
- Part-time
…on-site and, in the community, health and well-being support, training and skill development, and ongoing care once youth move into the…
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Assignment Coordinator Hybrid
Peace of Mind Care
Guelph, ON · Greater Guelph Metropolitan Area
- Full-time
Peace of Mind Care is seeking a highly organized, proactive, and adaptable Assignment Coordinator to join our growing office team. Reporting to the Director of Operations and working…
Added 38 mins ago
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Property Coordinator
Royop
Sherwood Park, AB
- Full-time
Position: Property Coordinator, Sherwood Park Mall
Added 53 mins ago
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HR Coordinator
Ardene
Laval, QC
- Full-time
We are looking for an outgoing, highly motivated and dedicated HR Coordinator to join our team. If you are positive, passionate about fashion, and enjoy working in a fast-paced,…
Added 1 hour ago
Laboratory Coordinator- Term
University of Toronto
Mississauga, ON
The Laboratory Coordinator position is an integral role in supporting our students in their lab work. The Coordinator will have a wide range of duties such as executing the operational…
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ATEC Trades Coordinator - Term Position
Shuswap Nation Tribal Council
Kamloops, BC
- Full-time
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Forward supply requirements to section supply coordinator in a timely fashion, ensuring stock levels are maintained;
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Identify material and supply requirements and communicate needs to the Section Supply Coordinator in a timely manner; and
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CF 18 AME (M) Level A
L3Harris Technologies
Cold Lake, AB
Participate in on type training and practical work to maintain and enhance technical competency;
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Coordinator, Student Services - UGH - FT Support
Humber College
Toronto, ON
The Student Services Coordinator mentors and guides student employees and student leaders through their positions and daily tasks, manages conflicts that may arise, and creates and delivers…
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Production Coordinator (apparel)
Mark Edwards
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- Full-time
Mark Edwards Apparel is looking for an experienced and highly organized Production Coordinator to join our Production team.
Added 1 hour ago
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Medicaid Data Analyst - Management Analyst 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…in employees by providing benefits, support resources, and training and development…
Added 1 hour ago
UO
Educational Coordinator
University of British Columbia
Vancouver, BC · PHSA | BC Women's Hospital - Shaughnessy C Block (BCWHC)
- $4,576 to $4,808 CAD / month
- Part-time
The Educational Coordinator provides administrative and coordination support for academic training programs within the Department of Medical Genetics. The role supports program operations…
Added 1 hour ago
Bilingual Wish Discovery Coordinator (12-month contract)/Coordonnateur.trice, exploration des rêves (contrat 12 mois)
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Added 1 hour ago
Bilingual Wish Discovery Coordinator (12-month contract)
Make-A-Wish Canada / Rêves d'enfants Canada
Montreal, QC
Continuous learning, development and internal training opportunities

Quantum Management Services Ltd.

Order Desk Coordinator

Bolton, ON, Canada

$65,000 to $75,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Position: Order Desk Coordinator
Location: Bolton, ON
Salary: $65,000-$75,000 per year
Job Type: Full-Time, Permanent
Posting Type: Open Vacancy
Schedule: Monday-Friday, 8:00 AM-5:00 PM (Fully Onsite)

Take Ownership. Make an Impact. Grow With Us.

Are you an experienced Order Desk professional who knows the building materials industry and enjoys being the go-to person for customers, orders and product knowledge?

We are looking for a confident, customer-focused Order Desk Coordinator to join a growing company specializing in natural stone and porcelain products. This is an exciting opportunity to take ownership of a key function within a close-knit business, where your experience, ideas and contributions will make a real difference.

You will manage the order desk from end to end, work closely with customers and dealers, coordinate with warehouse operations and play an important role in keeping daily operations running smoothly. With ambitious growth plans ahead, there is also an opportunity to help develop the department and take on greater responsibility as the business expands.

What's in it for you?

- Competitive annual salary of $65,000-$75,000, based on experience.
- Monday-Friday schedule, 8:00 AM-5:00 PM, with no weekend work or regular overtime.
- Two weeks of vacation, three sick days and additional personal days may be available.
- Benefits coverage available.
- A close-knit team environment where you can make a meaningful contribution.
- The opportunity to take ownership of the order desk and help shape its future growth.
- Potential to grow into a leadership role as the department expands.

What You'll Be Doing

- Take ownership of the order desk, managing customer orders from initial receipt through processing and invoicing.
- Process orders daily, ensuring accuracy across product codes, quantities, pricing and customer details.
- Handle incoming orders and inquiries by phone and email, providing prompt, professional and knowledgeable customer service.
- Become a go-to resource for product questions, helping customers and dealers understand product options, availability and requirements.
- Work with natural stone and porcelain products, supporting customers with product-related questions and recommendations.
- Coordinate with warehouse and yard personnel to confirm stock availability, order readiness and customer collections.
- Build strong working relationships with dealers, landscapers, swimming pool manufacturers and other business partners.
- Monitor orders, resolve discrepancies, follow up on shortages and keep customers informed of any changes.
- Process invoices, maintain accurate records and handle general filing and administrative responsibilities.
- Provide occasional reception and customer collection support, ensuring a positive experience for customers visiting the site.
- Work collaboratively with internal teams to address questions, resolve issues and keep operations moving efficiently.
- Identify opportunities to improve processes and contribute ideas as the order desk continues to grow.

What We're Looking For

Previous experience in an order desk, order management, sales administration or customer service role within building materials, stone, tile or a related distribution environment.
Strong product knowledge of natural stone, porcelain, tile or similar building products, with the ability to confidently answer customer questions and provide guidance.
Experience managing orders independently from start to finish, including order entry, processing and invoicing.
Hands-on experience with Microsoft Dynamics is required; familiarity with QuickBooks and Fishbowl is an asset.
Strong computer skills, including Microsoft Office and Outlook.
Excellent communication and interpersonal skills, with the confidence to work directly with customers, dealers and internal teams.
Highly organized, detail-oriented and comfortable managing multiple priorities in a busy environment.
A proactive, hands-on approach with the initiative to identify problems, find solutions and take ownership of responsibilities.
Previous experience training or supporting other team members is an asset.

To apply, please send your resume to Rachel Rebello at rachel.rebello@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Manage customer orders from receipt through processing and invoicing, ensuring accuracy and providing knowledgeable support to customers and dealers. Coordinate with warehouse and yard teams on stock, order readiness, collections, and discrepancies while maintaining records and identifying process improvements.

Requirements

Candidates need experience in order management, sales administration, or customer service in building materials or a related distribution environment, along with product knowledge of stone, porcelain, tile, or similar products. Independent end-to-end order management and hands-on Microsoft Dynamics experience are required; strong communication, organization, computer skills, and a proactive approach are also expected.

Skills

Order Management
Order Processing
Order Entry
Invoicing
Customer Service
Product Knowledge
Natural Stone
Porcelain
Microsoft Dynamics
QuickBooks
Fishbowl
Microsoft Office
Outlook
Inventory Coordination
Communication
Organization

Benefits

Two Weeks Of Vacation
Three Sick Days
Additional Personal Days
Benefits Coverage
Potential Leadership Growth

Visa sponsorship

Not detected in the job text

Hiring contact

Rachel Rebello

Hiring contact email

rachel.rebello@quantum.ca

Keywords

Order Desk
Order Management
Order Processing
Order Entry
Invoicing
Customer Service
Building Materials
Natural Stone
Porcelain
Tile
Product Knowledge
Microsoft Dynamics
QuickBooks
Fishbowl
Microsoft Office
Outlook
Warehouse Coordination
Inventory Availability
Dealer Relationships
Sales Administration
Customer Collections
Recordkeeping
Process Improvement
Order Discrepancies
Customer Inquiries

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