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Added 1 min ago
IG
Health, Safety and Environment Specialist***Spécialiste, santé, sécurité, et environnement
IPEX Group
Edmonton, AB · CA - Edmonton - Distribution
- Full-time
Lead and support investigations involving incidents, injuries, environmental events, and near misses, ensuring timely reporting, documentation, and follow-through on corrective and…
Added 1 min ago
R
Auction Operations Crew Member- Part-Time
RBGlobal
Lethbridge, AB
- Part-time
Support auction yard operations by checking in, staging, tagging, and releasing equipment.
Added 16 mins ago
Yard Shipper/Receiver
UFA Co-operative Ltd.
Hanna, AB
Reporting to the Yard Manager, the Yard Shipper/Receiver plays a critical role in the day-to-day success of the Farm Store. In this hands-on role, you will receive and organize inventory,…
Added 46 mins ago
VR
Administrative Assistant
Viking Reinforcing
Parksville, BC
- Full-time
…Mainland, with more than one hundred people in the field and the yard. We are ISO 9001, 14001 and 45001 certified and hold the WorkSafeBC Certificate of Recognition. Our office is busy,…
Added 46 mins ago
W
(CAN) Distribution Centre Team Associate - Asset Protection **PART-TIME 4 MONTHS CONTRACT*** *Monday & Thursday (0500-1330) & Tuesday (2100-0530)
Walmart
Calgary, AB
- Part-time
Maintain building and yard security to ensure the integrity of its contents (persons, products and property) through regular patrols, CCTV and alarm monitoring. Investigating, reporting and…
Added 1 hour ago
OS
Journeyman Heavy Duty Equipment Mechanic
Orion Steel Group
Camrose, AB
- Part-time
…hydraulic shear attachments at the Camrose scrap recycling yard. The role requires a licensed Red Seal Journeyman Heavy Duty Equipment Technician/Mechanic with strong technical repair and…
Added 1 hour ago
Yard Shipper/Receiver
UFA Co-operative Ltd.
Grande Prairie, AB
Reporting to the Yard Manager, the Yard Shipper/Receiver plays a critical role in the day-to-day success of the Farm Store. In this hands-on role, you will receive and organize inventory,…
Added 1 hour ago
MF
Warehouse & Yard Associate
Mastrangelo Fuels
Thunder Bay, ON
- Full-time
This position offers a variety of task such as, support warehouse distribution and yard operations by handling and loading packaged product, preparing orders, assisting with shipping and…
Added 1 hour ago
AI
Cashier
American Iron and Metal
Ajax, ON
- Up to $18.5 CAD / hour
- Full-time
Exclusive employee discounts on parts from any Kenny U-Pull yard
Added 1 hour ago
Manager-In-Training - London
Moffatt & Powell RONA 2024
London, ON
…hands-on exposure to team development, customer service, store and yard operations, sales, inventory management, merchandising, and overall store…
Added 1 hour ago
OD
Educational Assistant (100%) - Hillcrest HS (8:00am to 3:30pm) - TERM
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
- Part-time
Educational Assistants may be required to modify programs and support learning for students with learning disabilities, and speech/language issues. Assignments may also include outside yard…
Added 1 hour ago
OD
Educational Assistant (100%) - A.Y Jackson SS(8:30am to 4:10pm) - TERM
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON · Kanata, ON
- Part-time
Educational Assistants may be required to modify programs and support learning for students with learning disabilities, and speech/language issues. Assignments may also include outside yard…
Added 1 hour ago
AK
Cashier
AIM KENNY U-PULL
Ajax, ON
- $18.5 CAD / hour
- Full-time
Exclusive employee discounts on parts from any Kenny U-Pull yard
Added 2 hours ago
DL
Manager in Training (MIT)
Dick's Lumber
Surrey, BC
- Full-time
…management team and learn how every part of a branch runs: the yard, the store, sales, and the people who make it all work. When you complete the program, you’ll step into a permanent…
Added 2 hours ago
BE
Preventative Maintenance Technician Level 1
Battlefield Equipment Rentals
Brandon, MB
- Full-time
Maintain cleanliness and organization of the shop, yard, and branch areas.
Added 2 hours ago
Senior Track Engineer
WSP
Vancouver, BC
Prepare technical reports, specifications, cost estimates, and tender documentation to support successful project execution
Added 2 hours ago
QM
Order Desk Coordinator
Quantum Management Services Ltd.
Bolton, ON
- $65,000 to $75,000 CAD / year
- Full-time
- Coordinate with warehouse and yard personnel to confirm stock availability, order readiness and customer collections.
Added 2 hours ago
Sawmill Labourer
Interfor
Bathurst, NB
you will support the mill to run smoothly by ensuring everything has a place
Added 3 hours ago
OT
Architectural Quality Inspector
Ontario Transit Group - Ontario Line - Southern Civil, Stations & Tunnel
Toronto, ON
- Full-time
A six-kilometer tunnel and associated tunnelling works from Exhibition to Don Yard portal (west of the Don River).
Added 3 hours ago
E
Warehouse Associate
EECOL
Winnipeg, MB
- Full-time
Empowering People – Energizing Communities. Since 1919, EECOL Electric has provided material and technical support for the construction, industrial, and residential markets from over 60…
Added 3 hours ago
QM
Order Desk Coordinator
Quantum Management Services Ltd.
Bolton, ON
- $65,000 to $75,000 CAD / year
- Full-time
- Coordinate with warehouse and yard personnel to confirm stock availability, order readiness and customer collections.
Added 3 hours ago
Yard Grader
Combined Metal Industries
Cambridge, ON
Deliver the highest levels of customer service as customers enter the yard
Added 4 hours ago
Yard Shipper/Receiver
UFA Co-operative Ltd.
Fort Saskatchewan, AB
Reporting to the Yard Manager, the Yard Shipper/Receiver plays a critical role in the day-to-day success of the Farm Store. In this hands-on role, you will receive and organize inventory,…
Added 4 hours ago
Service Person
BC Transit
Victoria, BC
The Service Person will be required to operate Transit buses in the yard and throughout Greater Victoria for on-road vehicle transfers. Operation of any other equipment incidental to garage…
Added 4 hours ago
C
Equipment Repair & Maintenance Technician
Co-op
Shellbrook, SK
- Full-time
…Country Co-op provides a range of products and services to support our over 56,500 member-owners in 20 different communities throughout North Central Saskatchewan in the areas of Food,…

Quantum Management Services Ltd.

Order Desk Coordinator

Bolton, ON, Canada

$65,000 to $75,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Position: Order Desk Coordinator
Location: Bolton, ON
Salary: $65,000-$75,000 per year
Job Type: Full-Time, Permanent
Posting Type: Open Vacancy
Schedule: Monday-Friday, 8:00 AM-5:00 PM (Fully Onsite)

Take Ownership. Make an Impact. Grow With Us.

Are you an experienced Order Desk professional who knows the building materials industry and enjoys being the go-to person for customers, orders and product knowledge?

We are looking for a confident, customer-focused Order Desk Coordinator to join a growing company specializing in natural stone and porcelain products. This is an exciting opportunity to take ownership of a key function within a close-knit business, where your experience, ideas and contributions will make a real difference.

You will manage the order desk from end to end, work closely with customers and dealers, coordinate with warehouse operations and play an important role in keeping daily operations running smoothly. With ambitious growth plans ahead, there is also an opportunity to help develop the department and take on greater responsibility as the business expands.

What's in it for you?

- Competitive annual salary of $65,000-$75,000, based on experience.
- Monday-Friday schedule, 8:00 AM-5:00 PM, with no weekend work or regular overtime.
- Two weeks of vacation, three sick days and additional personal days may be available.
- Benefits coverage available.
- A close-knit team environment where you can make a meaningful contribution.
- The opportunity to take ownership of the order desk and help shape its future growth.
- Potential to grow into a leadership role as the department expands.

What You'll Be Doing

- Take ownership of the order desk, managing customer orders from initial receipt through processing and invoicing.
- Process orders daily, ensuring accuracy across product codes, quantities, pricing and customer details.
- Handle incoming orders and inquiries by phone and email, providing prompt, professional and knowledgeable customer service.
- Become a go-to resource for product questions, helping customers and dealers understand product options, availability and requirements.
- Work with natural stone and porcelain products, supporting customers with product-related questions and recommendations.
- Coordinate with warehouse and yard personnel to confirm stock availability, order readiness and customer collections.
- Build strong working relationships with dealers, landscapers, swimming pool manufacturers and other business partners.
- Monitor orders, resolve discrepancies, follow up on shortages and keep customers informed of any changes.
- Process invoices, maintain accurate records and handle general filing and administrative responsibilities.
- Provide occasional reception and customer collection support, ensuring a positive experience for customers visiting the site.
- Work collaboratively with internal teams to address questions, resolve issues and keep operations moving efficiently.
- Identify opportunities to improve processes and contribute ideas as the order desk continues to grow.

What We're Looking For

Previous experience in an order desk, order management, sales administration or customer service role within building materials, stone, tile or a related distribution environment.
Strong product knowledge of natural stone, porcelain, tile or similar building products, with the ability to confidently answer customer questions and provide guidance.
Experience managing orders independently from start to finish, including order entry, processing and invoicing.
Hands-on experience with Microsoft Dynamics is required; familiarity with QuickBooks and Fishbowl is an asset.
Strong computer skills, including Microsoft Office and Outlook.
Excellent communication and interpersonal skills, with the confidence to work directly with customers, dealers and internal teams.
Highly organized, detail-oriented and comfortable managing multiple priorities in a busy environment.
A proactive, hands-on approach with the initiative to identify problems, find solutions and take ownership of responsibilities.
Previous experience training or supporting other team members is an asset.

To apply, please send your resume to Rachel Rebello at rachel.rebello@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Manage customer orders from receipt through processing and invoicing, ensuring accuracy and providing knowledgeable support to customers and dealers. Coordinate with warehouse and yard teams on stock, order readiness, collections, and discrepancies while maintaining records and identifying process improvements.

Requirements

Candidates need experience in order management, sales administration, or customer service in building materials or a related distribution environment, along with product knowledge of stone, porcelain, tile, or similar products. Independent end-to-end order management and hands-on Microsoft Dynamics experience are required; strong communication, organization, computer skills, and a proactive approach are also expected.

Skills

Order Management
Order Processing
Order Entry
Invoicing
Customer Service
Product Knowledge
Natural Stone
Porcelain
Microsoft Dynamics
QuickBooks
Fishbowl
Microsoft Office
Outlook
Inventory Coordination
Communication
Organization

Benefits

Two Weeks Of Vacation
Three Sick Days
Additional Personal Days
Benefits Coverage
Potential Leadership Growth

Visa sponsorship

Not detected in the job text

Hiring contact

Rachel Rebello

Hiring contact email

rachel.rebello@quantum.ca

Keywords

Order Desk
Order Management
Order Processing
Order Entry
Invoicing
Customer Service
Building Materials
Natural Stone
Porcelain
Tile
Product Knowledge
Microsoft Dynamics
QuickBooks
Fishbowl
Microsoft Office
Outlook
Warehouse Coordination
Inventory Availability
Dealer Relationships
Sales Administration
Customer Collections
Recordkeeping
Process Improvement
Order Discrepancies
Customer Inquiries

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