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Added 7 mins ago
CF 18 AME (S) Level A
L3Harris Technologies
Cold Lake, AB
L3Harris MAS plays a critical role in the In Service Support (ISS) of the Canadian CF 18 (Hornet) Fighter Aircraft Program. The Aircraft Maintenance Engineer (AME M) supports aircraft…
Added 7 mins ago
CF 18 AME (M) Level A
L3Harris Technologies
Cold Lake, AB
L3Harris MAS plays a critical role in the In Service Support (ISS) of the Canadian CF 18 (Hornet) Fighter Aircraft Program. The Aircraft Maintenance Engineer (AME M) supports aircraft…
Added 7 mins ago
ME
Production Coordinator (apparel)
Mark Edwards
Montreal, QC
- Full-time
Working closely with the Production, Sales, Logistics, and Fit teams, the Production Coordinator ensures customer orders are processed accurately and delivered efficiently. This role…
Added 7 mins ago
VE
Intake Coordinator
VPI Employment Services
Richmond Hill, ON
- Full-time
VPI is a Service Provider for Employment Ontario, which is funded by the Ontario Government to support jobseekers and employers.VPI has been delivering employment programs for more than 30…
Added 7 mins ago
BH
Marketing Communications Coordinator
Battlefords Humane Society
North Battleford, SK
- Full-time
…Battleford’s Humane Society Board, you will provide exceptional customer service all while keeping animal safety & welfare…
Added 7 mins ago
CL
Ocean Logistics Coordinator
Core Logistics International
Mississauga, ON
- Full-time
Strong communication, customer service, negotiation, and problem-solving skills.
Added 7 mins ago
KK
Fund Development Systems Coordinator
Kids Kottage Foundation
AB · Edmonton, AB
- Full-time
…members, take initiative, and are committed to providing excellent customer service as a key first point of contact for the…
Added 22 mins ago
Bilingual Wish Discovery Coordinator (12-month contract)/Coordonnateur.trice, exploration des rêves (contrat 12 mois)
Make-A-Wish Canada / Rêves d'enfants Canada
Montreal, QC
Expérience démontrée dans le traitement de situations de service à la clientèle hautement sensibles.
Added 22 mins ago
Bilingual Wish Discovery Coordinator (12-month contract)
Make-A-Wish Canada / Rêves d'enfants Canada
Montreal, QC
Demonstrated experience dealing with highly sensitive customer service situations.
Added 22 mins ago
Executive Support & Workplace Experience Coordinator | Coordonnateur·trice – Soutien exécutif et expérience au travail
Alveole
Montreal, QC
A leadership meeting turns into ten follow-ups. A customer wants a specialized experience with a 24h turnaround. Someone needs complicated, multi-city travel booked. A new hire starts…
Added 22 mins ago
UO
Athletics Development & Alumni Coordinator
University of Alberta
Edmonton, AB
- Full-time
…fundraising initiatives to achieve this end. The Development Coordinator, Athletics will lead and be accountable for developing, managing and executing key strategic fundraising and alumni…
Added 22 mins ago
PC
Bilingual Event Coordinator
Parkinson Canada
Ottawa, ON
- $52,500 to $57,500 CAD / year
- Full-time
The Event Coordinator is responsible for organizing and managing a portfolio of peer-to-peer fundraising events, including Parkinson Canada SuperWalk, SuperMom Walk/Run, Pedaling for…
Added 23 mins ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
Provides excellent customer service in all job capacities and assist clients with point of sale and online purchases and event/league registration
Added 37 mins ago
N
Customer Success Technical Coordinator - Bilingual (FR/EN)
Numeris
Canada
- Full-time
The Bilingual Customer Success Technical Coordinator is a versatile member of the Customer Success team, providing day-to-day technical support, recurring reporting and data support, and…
Added 37 mins ago
J&
Shipping Receiving Coordinator
Jacobs & Thompson Inc
Toronto, ON
- Full-time
Team player to interface and service inter-departmental and customer needs.
Added 52 mins ago
F
Customer Success Coordinator
Fundica
Montreal, QC
- Full-time
…and French) early-career professional to join our team as a Customer Success Coordinator. You will be responsible for understanding our clients' needs, managing their onboarding and…
Added 52 mins ago
DA
Program Coordinator – Pharmaceutical Marketing
Data Ad
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
We're looking for a proactive, organized, and client-focused Program Coordinator to help manage the delivery of our pharmaceutical marketing programs.
Added 52 mins ago
OT
Facilities Coordinator
Olympia Tile+Stone Inc.
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
…providing our customers with high-quality products, exceptional service, and innovative solutions for every…
Added 52 mins ago
T
Front Desk & Office Coordinator
Townline
Vancouver, BC
- Full-time
…Housing, Finance, Acquisitions, Construction, Sales, Marketing and Customer Care. We believe diverse perspectives, strong relationships and a shared commitment to quality are central to our…
Added 1 hour ago
VC
Food Service Worker - Casual/On-Call
Vancouver Coastal Health
Squamish, BC
- $25.82 CAD / hour
- Other
…patients, residents, families, visitors and staff. Reporting to the Coordinator and/or the Manager, Food Services, and with work direction from the Food Service Supervisor, and/or the Cook,…
Added 1 hour ago
Associate Director Care, Wellbrook Place West
Partners Community Health
Mississauga, ON
Models and fosters an environment of positive customer service in all aspects of care.
Added 1 hour ago
Service Desk Technician - Tier 2 "V" (2026-13-41)
University of Windsor
Windsor, ON
Technical Support and Customer Service: Respond to service requests, diagnose and escalate technical issues, provide user guidance and support staff onboarding.
Added 1 hour ago
IB
Logistics Coordinator
International Bulk Services
Concord, ON
- Contract
Enhance customer service experiences with CN Worldwide Distribution Services by communicating effectively with internal and external customers as well as collaborating with team members to…
Added 1 hour ago
NY
Food Security Coordinator
North York Women's Shelter
Toronto, ON · North York, Ontario
- Full-time
…dietary requirements. Gather feedback on food programming and service from residents during resident meetings and make improvements to programming and service based on…
Added 1 hour ago
PC
Bilingual Event Coordinator
Parkinson Canada
Ottawa, ON · Greater Ottawa Metropolitan Area
- $52,500 to $57,500 CAD / year
- Full-time
The Event Coordinator is responsible for organizing and managing a portfolio of peer-to-peer fundraising events, including Parkinson Canada SuperWalk, SuperMom Walk/Run, Pedaling for…

Quantum Management Services Ltd.

Order Desk Coordinator

Bolton, ON, Canada

$65,000 to $75,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Position: Order Desk Coordinator
Location: Bolton, ON
Salary: $65,000-$75,000 per year
Job Type: Full-Time, Permanent
Posting Type: Open Vacancy
Schedule: Monday-Friday, 8:00 AM-5:00 PM (Fully Onsite)

Take Ownership. Make an Impact. Grow With Us.

Are you an experienced Order Desk professional who knows the building materials industry and enjoys being the go-to person for customers, orders and product knowledge?

We are looking for a confident, customer-focused Order Desk Coordinator to join a growing company specializing in natural stone and porcelain products. This is an exciting opportunity to take ownership of a key function within a close-knit business, where your experience, ideas and contributions will make a real difference.

You will manage the order desk from end to end, work closely with customers and dealers, coordinate with warehouse operations and play an important role in keeping daily operations running smoothly. With ambitious growth plans ahead, there is also an opportunity to help develop the department and take on greater responsibility as the business expands.

What's in it for you?

- Competitive annual salary of $65,000-$75,000, based on experience.
- Monday-Friday schedule, 8:00 AM-5:00 PM, with no weekend work or regular overtime.
- Two weeks of vacation, three sick days and additional personal days may be available.
- Benefits coverage available.
- A close-knit team environment where you can make a meaningful contribution.
- The opportunity to take ownership of the order desk and help shape its future growth.
- Potential to grow into a leadership role as the department expands.

What You'll Be Doing

- Take ownership of the order desk, managing customer orders from initial receipt through processing and invoicing.
- Process orders daily, ensuring accuracy across product codes, quantities, pricing and customer details.
- Handle incoming orders and inquiries by phone and email, providing prompt, professional and knowledgeable customer service.
- Become a go-to resource for product questions, helping customers and dealers understand product options, availability and requirements.
- Work with natural stone and porcelain products, supporting customers with product-related questions and recommendations.
- Coordinate with warehouse and yard personnel to confirm stock availability, order readiness and customer collections.
- Build strong working relationships with dealers, landscapers, swimming pool manufacturers and other business partners.
- Monitor orders, resolve discrepancies, follow up on shortages and keep customers informed of any changes.
- Process invoices, maintain accurate records and handle general filing and administrative responsibilities.
- Provide occasional reception and customer collection support, ensuring a positive experience for customers visiting the site.
- Work collaboratively with internal teams to address questions, resolve issues and keep operations moving efficiently.
- Identify opportunities to improve processes and contribute ideas as the order desk continues to grow.

What We're Looking For

Previous experience in an order desk, order management, sales administration or customer service role within building materials, stone, tile or a related distribution environment.
Strong product knowledge of natural stone, porcelain, tile or similar building products, with the ability to confidently answer customer questions and provide guidance.
Experience managing orders independently from start to finish, including order entry, processing and invoicing.
Hands-on experience with Microsoft Dynamics is required; familiarity with QuickBooks and Fishbowl is an asset.
Strong computer skills, including Microsoft Office and Outlook.
Excellent communication and interpersonal skills, with the confidence to work directly with customers, dealers and internal teams.
Highly organized, detail-oriented and comfortable managing multiple priorities in a busy environment.
A proactive, hands-on approach with the initiative to identify problems, find solutions and take ownership of responsibilities.
Previous experience training or supporting other team members is an asset.

PLEASE NOTE THAT APPLICANTS WHO APPLY DRIECTLY TO THE POST WILL BE REVIEWED!

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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More about this job

Responsibilities

Manage customer orders from receipt through processing and invoicing, ensuring accurate order details and providing knowledgeable support to customers and dealers. Coordinate stock, order readiness, and collections with warehouse teams; resolve order issues, maintain records, and contribute to improving the order desk.

Requirements

Candidates should have experience in order management, sales administration, or customer service in building materials or a related distribution environment, with strong knowledge of stone, porcelain, tile, or similar products. Independent end-to-end order management experience and hands-on Microsoft Dynamics experience are required; strong communication, organization, and computer skills are also expected.

Skills

Order Management
Order Processing
Customer Service
Product Knowledge
Natural Stone And Porcelain
Order Entry
Invoicing
Microsoft Dynamics
QuickBooks
Fishbowl
Microsoft Office
Outlook
Inventory Coordination
Communication
Organization
Process Improvement

Benefits

Two Weeks Of Vacation
Three Sick Days
Additional Personal Days
Benefits Coverage
Potential Leadership Growth

Visa sponsorship

Not detected in the job text

Keywords

Order Desk
Order Management
Order Processing
Order Entry
Invoicing
Customer Service
Sales Administration
Building Materials
Natural Stone
Porcelain
Tile
Product Knowledge
Microsoft Dynamics
QuickBooks
Fishbowl
Microsoft Office
Outlook
Inventory Availability
Warehouse Coordination
Dealer Relationships
Customer Collections
Recordkeeping
Process Improvement
Reception Support

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