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Added 1 hour ago
P
Maintenance Coordinator
Penske
Saskatoon, SK
- Full-time
The Penske Maintenance Coordinator position is focused on managing inventory and administrative processes of the branch (branches) that support maintenance operational efficiency,…
Added 4 hours ago
Customer Service Coordinator
Canadian Blood Services
Brampton, ON
Canadian Blood Services is looking for a Regular full-time Customer Service Coordinator to join our dynamic Testing team in Brampton, Ontario.
Added 4 hours ago
CB
Customer Service Coordinator
Canadian Blood Services
Brampton, ON
- Full-time
Canadian Blood Services is looking for a Regular full-time Customer Service Coordinator to join our dynamic Testing team in Brampton, Ontario.
Added 4 hours ago
UO
Coordinator, Varsity Sports
University of Ottawa
Ottawa, ON · Minto Sports Complex
- Full-time
Coordinates and provides the administrative support to the Senior Coordinator, Varsity Sport in the delivery of the of the support systems for varsity teams of all tiers programs with…
Added 5 hours ago
Works Coordinator
Rogers Communications
Edmonton, AB
We are looking for a Works Logistics Coordinator who can effectively manage multiple priorities in a dynamic work environment.
Added 7 hours ago
GC
Coordinator, Materials
Glencore Canada
Elkford, BC
- Full-time
Reporting to the Senior lead, Maintenance , the Coordinator, Materials is responsible for the coordination of materials and tooling to support the successful execution of all scheduled and…
Added 8 hours ago
AC
Operations Coordinator
Aston Carter
Langley (District), BC · Langley, British Columbia
- $21.63 to $24.04 CAD / hour
- Contract
This Operations Coordinator role supports a busy Operations team with high-volume, time-sensitive data entry, order processing, Excel updates, staff orders, and general operational…
Added 9 hours ago
AG
Logistics Coordinator
ATCO Group
La Prairie, QC
- Full-time
As a Logistics Coordinator, you will be the backbone of our operations, ensuring the smooth execution of logistics from start to finish including regional lease fleet management, scheduling…
Added 10 hours ago
SU
Warehouse Specialist, Canada
Saab UK
Halifax, NS
- Full-time
…You'll be responsible for supporting day-to-day warehouse, inventory, and shipping activities, ensuring that parts and materials are handled accurately and delivered on…
Added 10 hours ago
LL
Location Coordinator | Toronto
Laurus Lifestyles
Toronto, ON
- Full-time
Working closely with the Camp Director, Director of Operations, and Inventory Coordinator, the Location Coordinator supports camp staff, coordinates the delivery of activities, and helps…
Added 10 hours ago
J&
Shipping Receiving Coordinator
Jacobs & Thompson
Toronto, ON
- Full-time
…experienced individual to join our teamPosition OverviewAs a Shipping Coordinator, you'll be responsible for managing all aspects of shipping operations, including coordinating shipments,…
Added 10 hours ago
TS
Executive Coordinator / Personal Assistant
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
Position: Executive Coordinator /Personal Assistant
Added 10 hours ago
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Office Coordinator
BMT
Victoria, BC
- $45,000 to $47,000 CAD / year
- Part-time
The Office Coordinator serves as a key member of the Administration team, ensuring a seamless office experience for employees, visitors, contractors, and business partners while providing…
Added 11 hours ago
TS
Assistant Cook
The Salvation Army in Canada
Saskatoon, SK
- Part-time
Reporting directly to the Program Coordinator, this role provides assistance in maintaining workflow in the kitchen.
Added 11 hours ago
SL
Health & Safety Coordinator
Sultran Ltd
Port Moody, BC
- Full-time
…across the supply chain - including transportation, storage, inventory management, and marine terminal operations. Our tidewater facility is a state‑of‑the‑art operation supporting the…
Added 11 hours ago
FR
Accounts Receivable Coordinator
FirstService Residential Canada
Toronto, ON
- Contract
…not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an…
Added 11 hours ago
VW
Academy Kit & Equipment Coordinator
Vancouver Whitecaps FC
Vancouver, BC
- $40,000 to $45,000 CAD / year
- Full-time
Vancouver Whitecaps FC is seeking an Academy Kit & Equipment Coordinator who is responsible for the day-to-day preparation, organization and management of kit and equipment for the…
Added 11 hours ago
HI
Office Coordinator
Home Instead
Vancouver, BC
- Full-time
…families. We are seeking a compassionate and proactive Office Coordinator to join our team, serving as the first point of contact for clients, families, and…
Added 11 hours ago
FR
Marketing Research Coordinator
FirstService Residential Canada
Mississauga, ON
- Full-time
…not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an…
Added 11 hours ago
TT
Retail Full Time Merchandise Processing Coordinator-Winners/Homesense Georgetown
The TJX Companies, Inc.
Georgetown, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 11 hours ago
W
Operations Coordinator
Weatherford
AB · Clairmont, AB
- Full-time
…competency levels, coordinating equipment for jobs, and managing inventory…
Added 11 hours ago
TB
Distribution Coordinator - Contract
The Beer Store
Bolton, ON
- Contract
We are currently searching for a Distribution Coordinator reporting to the Manager, Forecasting & Replenishment. This vacancy is a 14-month, full-time contract opportunity. This role is…
Added 11 hours ago
CC
Payroll & Administration Coordinator
CMA CGM
Montreal, QC
- Contract
CMA CGM is searching for a Payroll & Administration Coordinator for a 15 month contract. One hybrid position, three missions: accurate payroll, smooth office operations, and smooth training…
Added 11 hours ago
TT
Coordonnateur / Coordonnatrice Traitement marchandises Temps plein Winners– Smart Centres Mascouche
The TJX Companies, Inc.
Mascouche, QC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 12 hours ago
VW
Academy Kit & Equipment Coordinator (Full-Time)
Vancouver Whitecaps FC
Vancouver, BC
- Full-time
Vancouver Whitecaps FC is seeking an Academy Kit & Equipment Coordinator who is responsible for the day-to-day

Quantum Management Services Ltd.

Order Desk Coordinator

Bolton, ON, Canada

$65,000 to $75,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Position: Order Desk Coordinator
Location: Bolton, ON
Salary: $65,000-$75,000 per year
Job Type: Full-Time, Permanent
Posting Type: Open Vacancy
Schedule: Monday-Friday, 8:00 AM-5:00 PM (Fully Onsite)

Take Ownership. Make an Impact. Grow With Us.

Are you an experienced Order Desk professional who knows the building materials industry and enjoys being the go-to person for customers, orders and product knowledge?

We are looking for a confident, customer-focused Order Desk Coordinator to join a growing company specializing in natural stone and porcelain products. This is an exciting opportunity to take ownership of a key function within a close-knit business, where your experience, ideas and contributions will make a real difference.

You will manage the order desk from end to end, work closely with customers and dealers, coordinate with warehouse operations and play an important role in keeping daily operations running smoothly. With ambitious growth plans ahead, there is also an opportunity to help develop the department and take on greater responsibility as the business expands.

What's in it for you?

- Competitive annual salary of $65,000-$75,000, based on experience.
- Monday-Friday schedule, 8:00 AM-5:00 PM, with no weekend work or regular overtime.
- Two weeks of vacation, three sick days and additional personal days may be available.
- Benefits coverage available.
- A close-knit team environment where you can make a meaningful contribution.
- The opportunity to take ownership of the order desk and help shape its future growth.
- Potential to grow into a leadership role as the department expands.

What You'll Be Doing

- Take ownership of the order desk, managing customer orders from initial receipt through processing and invoicing.
- Process orders daily, ensuring accuracy across product codes, quantities, pricing and customer details.
- Handle incoming orders and inquiries by phone and email, providing prompt, professional and knowledgeable customer service.
- Become a go-to resource for product questions, helping customers and dealers understand product options, availability and requirements.
- Work with natural stone and porcelain products, supporting customers with product-related questions and recommendations.
- Coordinate with warehouse and yard personnel to confirm stock availability, order readiness and customer collections.
- Build strong working relationships with dealers, landscapers, swimming pool manufacturers and other business partners.
- Monitor orders, resolve discrepancies, follow up on shortages and keep customers informed of any changes.
- Process invoices, maintain accurate records and handle general filing and administrative responsibilities.
- Provide occasional reception and customer collection support, ensuring a positive experience for customers visiting the site.
- Work collaboratively with internal teams to address questions, resolve issues and keep operations moving efficiently.
- Identify opportunities to improve processes and contribute ideas as the order desk continues to grow.

What We're Looking For

Previous experience in an order desk, order management, sales administration or customer service role within building materials, stone, tile or a related distribution environment.
Strong product knowledge of natural stone, porcelain, tile or similar building products, with the ability to confidently answer customer questions and provide guidance.
Experience managing orders independently from start to finish, including order entry, processing and invoicing.
Hands-on experience with Microsoft Dynamics is required; familiarity with QuickBooks and Fishbowl is an asset.
Strong computer skills, including Microsoft Office and Outlook.
Excellent communication and interpersonal skills, with the confidence to work directly with customers, dealers and internal teams.
Highly organized, detail-oriented and comfortable managing multiple priorities in a busy environment.
A proactive, hands-on approach with the initiative to identify problems, find solutions and take ownership of responsibilities.
Previous experience training or supporting other team members is an asset.

PLEASE NOTE THAT APPLICANTS WHO APPLY DRIECTLY TO THE POST WILL BE REVIEWED!

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More about this job

Responsibilities

Manage customer orders from receipt through processing and invoicing, ensuring accurate order details and providing knowledgeable support to customers and dealers. Coordinate stock, order readiness, and collections with warehouse teams; resolve order issues, maintain records, and contribute to improving the order desk.

Requirements

Candidates should have experience in order management, sales administration, or customer service in building materials or a related distribution environment, with strong knowledge of stone, porcelain, tile, or similar products. Independent end-to-end order management experience and hands-on Microsoft Dynamics experience are required; strong communication, organization, and computer skills are also expected.

Skills

Order Management
Order Processing
Customer Service
Product Knowledge
Natural Stone And Porcelain
Order Entry
Invoicing
Microsoft Dynamics
QuickBooks
Fishbowl
Microsoft Office
Outlook
Inventory Coordination
Communication
Organization
Process Improvement

Benefits

Two Weeks Of Vacation
Three Sick Days
Additional Personal Days
Benefits Coverage
Potential Leadership Growth

Visa sponsorship

Not detected in the job text

Keywords

Order Desk
Order Management
Order Processing
Order Entry
Invoicing
Customer Service
Sales Administration
Building Materials
Natural Stone
Porcelain
Tile
Product Knowledge
Microsoft Dynamics
QuickBooks
Fishbowl
Microsoft Office
Outlook
Inventory Availability
Warehouse Coordination
Dealer Relationships
Customer Collections
Recordkeeping
Process Improvement
Reception Support

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