Payroll Clerk

Position: Payroll Clerk
Location: Toronto, ON (Hybrid - 3 days onsite)
Salary: $55K to $60K
Job Type: Permanent
Posting Type: Open vacancy

Great opportunity to join a mission-driven organization!

Our client, a well-established non-profit organization located in downtown Toronto, is looking for a Payroll Clerk to join their collaborative Finance team. If you're passionate about payroll, enjoy working in a people-focused environment, and are looking for a role that offers excellent work-life balance and meaningful work, we'd love to hear from you.

About the Role

Reporting to the Manager, Finance, you'll be responsible for the accurate and timely processing of a semi-monthly payroll for 200+ employees while administering employee benefits, including a registered pension plan. You'll work closely with both Finance and Human Resources to ensure payroll compliance, maintain data integrity, and provide exceptional support to employees.

Key Responsibilities:

Payroll Administration
- Process full-cycle semi-monthly payroll for salaried, hourly, and contract employees
- Support maintenance and update of payroll records and process employee changes, including promotions, salary adjustments, and terminations
- Support reconciliation and remittance of statutory deductions in accordance with legislative requirements
- Prepare and issue Records of Employment (ROEs)
- Respond to employee payroll inquiries in a professional and timely manner
- Support the completion of year-end payroll processing and reporting
- Maintain accurate employee payroll information within the HRIS
- Support preparation of payroll reports, reconciliations, analyses, and variance reports
- Work in coordination with Finance, support preparation, balancing, and uploading of payroll journal entries

Benefits Administration
- Administer employee benefit programs, including pension, LTD, AD&D, life insurance, and health and dental benefits
- Process benefit deductions and maintain accurate benefit records

Systems & Support
- Assist with system upgrades and enhancements when necessary
- Participate in new payroll legislation and compliance training as needed

What We're Looking For:

- Post-secondary diploma or degree
- PCP designation is an asset
- 2-3 years of payroll experience, with exposure to both hourly and salaried payroll
- Knowledge of payroll legislation, Employment Standards, and CRA regulations
- Experience with HRIS/payroll systems (UltiPro is considered an asset)
- Advanced proficiency in Microsoft Excel and MS Office
- Excellent analytical skills and strong attention to detail
- Ability to handle confidential information with professionalism and discretion
- Strong communication, organizational, and time management skills with the ability to meet deadlines
- Exposure to a unionized and/or not for profit environment is an asset

What our client offers:

- Hybrid work model (3 days onsite)
- Vacation and PTO days
- Comprehensive benefits package
- Pension plan
- Supportive and collaborative team environment

Please send your resume in Word format to Vanessa Tran at vanessa.tran@quantum.ca.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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